Brand Assets & Procurement Coordinator

Job Description

We are looking for a highly organised and proactive Brand Assets and Procurement Coordinator to oversee our physical asset across the UK and US. This includes everything from store fixtures and fittings to unique art pieces and display elements used in retail, pop-ups, showrooms, events, and office spaces.

This role is pivotal in ensuring that all assets are accurately tracked, efficiently allocated, and seamlessly moved between locations to support our growing brand environments.

While the primary focus is on inventory control and logistics, the role also includes sourcing new items where suppliers are not already established, acting as the main point of contact for storage and deliveries, and supporting event and pop-up logistics, and working closely with our Studio Sample Manager to improve sample inventory processes.

Responsibilities:

Inventory & Asset Management

• Maintain a centralised, up-to-date digital inventory of non-stock items such as furniture, fixtures, display assets (e.g., furniture, hangers, props), and art pieces across UK and US locations.
• Track the real-time location, usage, condition, and availability of all assets.
• Coordinate the reuse and return of items, particularly for temporary locations and short-term brand activations.
• Monitor inventory levels and flag when assets need to be replenished, refurbished, or replaced.
• Ensure all inventory data is accurate, consistent, and accessible to relevant stakeholders.

Systems & Reporting

• Take a leading role in the implementation of a new digital inventory management platform, and assume full ownership of its day-to-day management once operational.
• Support with the integration of a similar technical solution to streamline sample tracking, on hand inventory and reporting.
• Regularly audit inventory for accuracy and completeness.
• Generate reports to support planning for store openings, office projects, and brand space rollouts.

Logistics & Coordination

• Oversee the movement of assets between warehouses, studios, and project sites in the UK and US.
• Arrange shipments by coordinating with our internal merchandising team, including customs documentation for international transfers where required.
• Serve as the primary point of contact for all storage and delivery matters, working directly with warehouse teams and logistics providers.
• Coordinate closely with internal teams and third parties to ensure accurate and timely asset movements.

Supplier Liaison & Sourcing Support

• Maintain relationships with existing vendors and service providers.
• Liaise with suppliers to follow up on deliveries and communicate any issues or delays.
• Where a supplier is not in place, assist in sourcing and onboarding new vendors, ensuring quality and timelines align with project needs?

Events & Pop-Up Support

• Assist with logistics planning and asset coordination for events and pop-ups where relevant, including delivery and return schedules.
• Track the use and duration of items at temporary locations and ensure efficient turnaround between activations.

Stakeholder Collaboration

• Work cross-functionally with retail operations, brand experience, wholesale and other key stakeholders to align asset usage with project timelines.
• Keep all teams informed of inventory status, item availability, and expected delivery schedules.

Qualifications

• Proven experience in inventory management, logistics, or operations (3 + years preferred).
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with inventory management software or digital tracking tools (e.g., Itemit, Sortly, NetSuite).
• Experience with international shipping and customs processes is a plus.

Key Skills & Attributes

• Strong organisational and time-management skills, with the ability to handle multiple priorities and meet tight deadlines.
• Self-starter with the ability to anticipate needs and act proactively.
• Comfortable working in a fast-paced, evolving, and creative environment.
• Strong attention to detail, especially when handling high-value or bespoke assets.
• Resourceful problem-solver who remains calm under pressure.
• Collaborative, team-oriented, and able to build strong internal and external relationships.
• Flexible and adaptable, with a can-do mindset and a willingness to jump in where needed.

What We Offer:

• A dynamic and creative working environment.
• Opportunity to be part of a growing retail brand.
• Collaborative team culture with room for growth and development
• Employee Purchase Scheme with 50% off for employees.
• Friend and Family Purchase Scheme with 20% off.
• Access to Bupa Health care after 2 years
• 25 Days Holiday

Our People

We think of ourselves as an international family-run business that embodies our founders’ commitment to creating timeless collections for the modern woman. What started as a company of two, has grown into a close-knit team of thinkers, creators, and innovators, taking care of our clothes, each other, and our community.

Split across the UK and USA, our team is 85% female, making us proud to be a brand for women, by women.

We are guided by two core beliefs: the pursuit of qualityin everything we do and looking after one another. Everything else should take care of itself.

Company Values

We are the sum of many parts.

We may have two founders but we are the sum of many parts. The journey is just as important as the destination. We look after one another. We promote diversity and inclusivity as central parts of the culture we are building. We are less when we don’t include everyone. Our successes and our failures we make as a team not as individuals.

We pursue quality in everything we do.

We should chase perfection in everything we do. Growth is a result of improvements to every aspects of what we do, not just reliant on an individual or department. We grow together.

We embrace possibility and push boundaries.

We believe that there are no limits to what we can achieve. We encourage innovative thinking, pushing boundaries, and embracing new possibilities. We constantly challenge ourselves to think beyond the ordinary and create extraordinary outcomes.

Data-driven decisions and purposeful actions.

We base our decisions and actions on data and reason, not on hope. We prioritize and justify our choices through thoughtful analysis. We think before we act, understanding the impact of our actions.

Our brand is timeless and valuable.

Our brand is our most valuable asset, and we treat it with the utmost respect. We recognize that our brand will outlive us and strive to enhance its value through everything we do. We prioritize long-term growth over short-term gains, ensuring the longevity of our brand's reputation.

We never compromise our product.

We believer the best form of marketing is to make better product. Let word of mouth be the most powerful marketing channel. Constantly improve, however marginal a gain. Our product is defined by the quality not price.

We respect and exceed customer expectations.

We deeply appreciate and value those who choose to consume our brand. We consistently strive to surpass their expectations in every interaction. Our goal is to transform customers into passionate advocates who enthusiastically share their positive experiences with others.

We choose partners who reflect our values.

We view our suppliers, service providers, and stockists as partners, not mere business relationships. We carefully select partners who align with our values and standards. We understand that the company we keep reflects our brand's integrity and reputation.

We grow our brand by empowering others.

We understand that the way we present information is just as crucial as the information itself. We focus not only on what we do but also on how our actions positively impact others. We aim to empower and support those around us, fostering growth and creating meaningful connections.

Responsibility is at the core of everything we do.

We believe that responsibility is as fundamental as the fit of a garment. We prioritize ethical practices and sustainability in all aspects of our business. We are accountable for our actions and strive to make a positive impact on our environment and communities.

Kindness is our guiding principle.

We prioritize treating others with respect, empathy, and understanding. We believe that kindness creates a positive work environment and fosters strong relationships with our team members, partners, and customers.