Admin Coordinator

Admin Coordinator

Leicester Full-Time 28800 - 43200 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Join our team as an Admin Coordinator, supporting various technical teams and managing project administration.
  • Company: MEC is a nationwide technical consultancy, specialising in diverse sectors like housing, healthcare, and education.
  • Benefits: Enjoy 25 days annual leave, flexible working, private medical insurance, and more perks to support your well-being.
  • Why this job: This role offers growth opportunities, a collaborative culture, and the chance to make a real impact.
  • Qualifications: Previous admin experience, excellent communication skills, and a self-motivated attitude are essential.
  • Other info: We value diversity and encourage applications from all backgrounds.

The predicted salary is between 28800 - 43200 £ per year.

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MECis a multidisciplinary development technical consultant operating nationwide, with offices in Birmingham, Brighton, Leicester and Nottingham. We specialise in delivering technical services to a diverse range of private and public sector clients across various industries, including residential, commercial, industrial, retail, leisure, education, and healthcare.

We are seeking an Admin Co-Ordinatorto become an integral part of our team situated at our thriving Leicestershire office. We work predominately for housing developers across the Midlands and require an administrator to assist with the growing team and workload.

So, if you are looking for an exciting opportunity to expand your capabilities and develop your skills, knowledge, and experience, then this could be the perfect move for you!

About the role:

Technical Co-Ordinator/ Admin Co-Ordinatorin the Leicester office, working with all technical teams;

Assisting to achieve continuous efficiency and quality improvements within the business;

Project administration including client liaison and reporting, coordination of technical work, budgeting and invoicing;

Submission of designs for third party approvals and pro-active communication with clients, authorities and other agencies, to ensure projects are completed to deadlines and budgets;

Support the Finance Manager with sales and purchase ledger, credit control and other reporting as required;

Support Marketing Manager with marketing matters as required;

Liaison and co-operative working with all staff and colleagues in other offices;

General company administration support, including receptionist duties;

Working within all offices as and when required, working additional hours if necessary, to deliver all responsibilities and to attend meetings/events.

Key role responsibilities:

Preparation of correspondence and reports, printing, scanning and documenting;

Submissions to clients, and applications to statutory authorities and other third parties. Completion of forms, co-ordination of supporting documentation and design information. Pursue timely responses and approvals, maintain full progress records and provide weekly updates to colleagues and clients;

Pro-active communication with clients, other staff members and statutory bodies including Building Control, NHBC, Planning Authorities, Highway Authorities, Environment Agency, Statutory Undertakers etc.;

Internal administrative processes for client, supplier and project management, printing, staff personal expense claims;

Company performance reports for Directors and other senior staff;

Processing sales invoices and credit notes;

Preparation of and issue of sales invoices;

Chasing debtors and speaking to clients/accounts teams as required and updating relevant trackers;

Support on marketing matters as required;

Diary and calendar organisation;

Purchasing of products and services required by the company;

Taking telephone messages and monitoring responses to ensure calls are returned promptly;

Ensure office is kept neat and tidy and that all staff maintain their working areas;

Undertake any other duties required by the Company for which you are skilled and able to undertake to ensure the smooth running of the business.

Key skills, experience and attributes required:

Previous experience of corresponding professionally with external organisations;

Demonstrable relevant experience as a co-ordinator/administrator;

Excellent written and verbal skills, particularly report writing and client liaison;

Must be able to work both independently and as part of a team. This will also involve working with various disciplines and offices within MEC and external organisations;

Self-motivated individual with desire to not only work within the team but also have ambition to help it grow and develop. Mentoring/supervision of trainee staff to develop their knowledge and skills.

Hold full clean driving licence and have own private car with insurance for business use.

At MEC, we value a healthy work-life balance. Alongside a competitive salary, we offer flexible working arrangements to support our employees.

Core benefits include:

25 days\’ annual leave, plus your birthday off

Company pension scheme

Private medical insurance

Life assurance

Employee Assistance Programme (EAP)

Paid annual membership for a professional institution

Plus more, which can be viewed here: Why MEC

If you have the skills and experience for this role, we\’d love to hear from you.

MEC is an equal opportunities employer and welcomes applications from all qualified candidates, regardless of sex, race, disability, age, sexual orientation, gender identity, religion, marital status, or pregnancy and maternity.

If you have any questions regarding this job opportunity, please callour head office on01530 264753 or email [emailprotected]

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Admin Coordinator employer: MEC Consulting Group

MEC is an exceptional employer that prioritises employee well-being and professional growth, offering a supportive work culture in our vibrant Leicestershire office. With a competitive salary, flexible working arrangements, and a comprehensive benefits package including private medical insurance and a company pension scheme, we empower our team to thrive while contributing to meaningful projects across various sectors. Join us to develop your skills in a collaborative environment where your contributions are valued and recognised.
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Contact Detail:

MEC Consulting Group Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Admin Coordinator

✨Tip Number 1

Familiarise yourself with the specific industries MEC operates in, such as residential and commercial sectors. This knowledge will help you understand the context of your role and demonstrate your enthusiasm during any discussions.

✨Tip Number 2

Network with current or former employees of MEC on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during your interview.

✨Tip Number 3

Prepare to discuss your experience in project administration and client liaison. Be ready to share specific examples that highlight your organisational skills and ability to manage multiple tasks effectively.

✨Tip Number 4

Showcase your self-motivation and ambition by preparing questions about growth opportunities within MEC. This demonstrates your interest in not just the role, but also in contributing to the company's development.

We think you need these skills to ace Admin Coordinator

Excellent Written and Verbal Communication
Report Writing
Client Liaison
Project Administration
Budgeting and Invoicing
Proactive Communication
Time Management
Attention to Detail
Team Collaboration
Self-Motivation
Diary and Calendar Organisation
Experience with External Organisations
Problem-Solving Skills
General Office Administration
Ability to Work Independently

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience as a co-ordinator or administrator. Focus on skills like report writing, client liaison, and project administration that are specifically mentioned in the job description.

Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role and how your skills align with MEC's needs. Mention your ability to work independently and as part of a team, as well as your ambition to help the team grow.

Highlight Relevant Experience: In your application, emphasise any previous experience you have with external organisations and your proficiency in handling administrative tasks. Use specific examples to demonstrate your capabilities.

Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Admin Coordinator role.

How to prepare for a job interview at MEC Consulting Group

✨Research the Company

Before your interview, take some time to learn about MEC and its projects. Understanding their work in various sectors like residential and healthcare will help you tailor your responses and show genuine interest.

✨Highlight Relevant Experience

Be prepared to discuss your previous administrative roles and how they relate to the responsibilities listed in the job description. Use specific examples to demonstrate your skills in client liaison, report writing, and project coordination.

✨Showcase Communication Skills

Since the role involves liaising with clients and various authorities, emphasise your excellent written and verbal communication skills. Consider preparing a brief example of a successful communication experience from your past roles.

✨Demonstrate Teamwork and Independence

The job requires both independent work and collaboration with different teams. Be ready to share instances where you've successfully worked alone on a project as well as times when you contributed to a team effort.

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