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- Tasks: Coordinate Planned Preventive Maintenance activities and manage task allocation.
- Company: Join a dynamic team in the heart of Whitechapel, London.
- Benefits: Enjoy a full-time role with a structured schedule and supportive team environment.
- Why this job: Be part of a proactive team making a real impact in facilities management.
- Qualifications: Experience with task management systems and strong Excel skills are essential.
- Other info: A Basic DBS is required for this role.
The predicted salary is between 36000 - 60000 £ per year.
Location: Whitechapel, London
Job Type: Full-Time, Onsite
Working Hours: Monday to Friday, 8:00 AM 5:00 PM (1-hour lunch break)
A Basic DBS is required for this role
About the Role
We are recruiting on behalf of our client for a proactive and experienced Facilities Scheduler to join their team in the Whitechapel area of London. The successful candidate will be responsible for coordinating Planned Preventive Maintenance (PPM) activities, allocating work to the appropriate teams, and ensuring smooth operational delivery.
Key Responsibilities
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PPM Scheduling: Plan and schedule routine PPMs and allocate them to engineers and package managers.
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Task Coordination: Use the internal portal system (Concept) to assign and track tasks through to completion.
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Subcontractor Liaison: Follow up with subcontractors to obtain reports and confirm task closures.
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System Use: Confidently operate the Concept system to manage maintenance scheduling and updates.
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Team Collaboration: Work alongside Shift Managers and Team Leaders to support daily operations and resolve scheduling issues.
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Administrative Support: Maintain logs, update tracking sheets, and use Excel to support data analysis and reporting.
Required Skills and Experience
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Experience using Concept or similar task management systems
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Strong Excel skills, including scheduling, data input, and reporting
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Previous experience in scheduling or maintenance coordination roles
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Effective communicator with strong organizational skills
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Comfortable working in a fast-paced, team-oriented environment
Desirable Qualifications
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Experience in a hospital or healthcare setting
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Knowledge of PPM processes in regulated environments
Preventative Maintenance Scheduler employer: Lynx Employment Services Ltd
Contact Detail:
Lynx Employment Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Preventative Maintenance Scheduler
✨Tip Number 1
Familiarise yourself with the Concept system, as it's crucial for this role. If you haven't used it before, consider watching tutorial videos or reading up on its features to demonstrate your initiative and readiness to hit the ground running.
✨Tip Number 2
Brush up on your Excel skills, especially in areas like scheduling and data analysis. You might want to practice creating schedules or reports to showcase your proficiency during any interviews.
✨Tip Number 3
Network with professionals in the facilities management sector, particularly those who have experience in healthcare settings. They can provide insights into the role and may even refer you to opportunities within their organisations.
✨Tip Number 4
Prepare to discuss your previous scheduling experiences in detail. Think of specific examples where you successfully coordinated tasks or resolved scheduling conflicts, as this will highlight your organisational skills and problem-solving abilities.
We think you need these skills to ace Preventative Maintenance Scheduler
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and required skills. Tailor your application to highlight your relevant experience in scheduling and maintenance coordination.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous roles where you used task management systems like Concept. Mention specific examples of how you successfully coordinated PPM activities or worked with subcontractors.
Showcase Your Skills: Make sure to demonstrate your strong Excel skills in your application. You could mention any specific projects where you used Excel for scheduling, data input, or reporting to show your proficiency.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also conveys your enthusiasm for the role. Discuss why you are interested in working in a fast-paced, team-oriented environment and how you can contribute to the company's success.
How to prepare for a job interview at Lynx Employment Services Ltd
✨Know Your Systems
Familiarise yourself with the Concept system or similar task management tools. Be prepared to discuss how you've used these systems in previous roles, as this will demonstrate your capability to manage maintenance scheduling effectively.
✨Excel Skills Showcase
Brush up on your Excel skills before the interview. Be ready to provide examples of how you've used Excel for scheduling, data input, and reporting in past positions. This will highlight your analytical abilities and attention to detail.
✨Communication is Key
Prepare to discuss your communication style and how you collaborate with team members and subcontractors. Effective communication is crucial in a fast-paced environment, so think of examples where you've successfully resolved scheduling issues through teamwork.
✨Understand PPM Processes
Research Planned Preventive Maintenance processes, especially in regulated environments like healthcare. Being knowledgeable about these processes will show your commitment to the role and your understanding of the industry's standards.
