Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage ICM and RMT meetings, take minutes, and handle administrative duties.
- Company: Join the team at HMP & YOI Grampian, a vital part of the community.
- Benefits: Enjoy flexible hours, a supportive work environment, and valuable experience.
- Why this job: Make a difference while developing your admin skills in a meaningful setting.
- Qualifications: Two National 5 qualifications or relevant experience; MS Office skills required.
- Other info: This is a temporary role for 18 months, working 28 hours a week.
The predicted salary is between 24000 - 36000 £ per year.
ICM/RMT Administrator (maternity leave 28 hours)
Vacancy Type Temporary/Fixed Term
Duration 18 months
Location HMP & YOI Grampian
Pay Band B
Closing Date
10/08/2025, 23:55
Hours of work Normal Office Hours
Full or Part Time Full-Time
Weekly Hours 28
Job Purpose The successful candidate would require to effectively oversee all administration duties required for both Grampian’s Integrated Case Management (ICM) Meetings and Risk Management Team (RMT) Meetings. Working hours is 7 hours Tuesday to Friday.
Responsibilities
Scheduling of ICM and RMT Meetings, Overseeing both internal and external Partner invites.
Take Minutes for scheduled ICM meetings.
Take Individual Minutes at the fortnightly held RMT Meeting. ( An individual summery of each case raised).
Request and collate all documentation and information required for individuals scheduled to be brought to RMT within timescales required. (including internal and external Partner reports)
Responsibility for general administrative duties within the area, specifically managing external partner room bookings for the Links centre.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
Minimum of two National 5 (or equivalent) qualifications, including English, Mathematics or Arithmetic or relevant experience gained in a similar role and/or environment.
Knowledge, Skills and Experience Requirements
Ability of prioritising workloads and attention to detail, whilst working to departmental deadlines. Outlining examples. (Essential)
Competent in the use of MS Office Packages (Including Microsoft Outlook, Word and Excel) Provide examples. (Essential)
Demonstrate good communication skills, evidencing what type and how used. Provide examples. (Essential)
Experience within an administrative function. Provide examples. (Essential)
#J-18808-Ljbffr
ICM/RMT Administrator (maternity leave 28 hours) employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land ICM/RMT Administrator (maternity leave 28 hours)
✨Tip Number 1
Familiarise yourself with the Integrated Case Management (ICM) and Risk Management Team (RMT) processes. Understanding how these meetings operate will help you demonstrate your knowledge during any discussions or interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed scheduling and minute-taking in previous roles. This will show that you can handle the administrative duties required for this position.
✨Tip Number 3
Brush up on your MS Office skills, particularly in Outlook, Word, and Excel. Being able to showcase your proficiency in these tools will be crucial, as they are essential for the role.
✨Tip Number 4
Prepare to discuss your communication skills and provide specific examples of how you've effectively communicated with both internal and external partners. This is key for the collaborative nature of the ICM and RMT meetings.
We think you need these skills to ace ICM/RMT Administrator (maternity leave 28 hours)
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements. Highlight key skills such as attention to detail, communication, and administrative experience that are essential for the ICM/RMT Administrator position.
Tailor Your CV: Customise your CV to reflect the specific skills and experiences mentioned in the job description. Include examples of your previous administrative roles, particularly those involving scheduling meetings and minute-taking.
Craft a Compelling Cover Letter: Write a cover letter that addresses why you are a good fit for this role. Mention your ability to prioritise workloads and provide specific examples of how you've successfully managed similar tasks in the past.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Scottish Prison Service
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific examples where you successfully managed schedules, took minutes, or handled documentation. This will demonstrate your capability to oversee the administration duties required for the role.
✨Demonstrate Attention to Detail
Since the role requires a keen eye for detail, come equipped with examples that showcase your ability to prioritise workloads and meet deadlines. You might want to mention a time when your attention to detail made a significant difference in your work.
✨Familiarity with MS Office
As proficiency in MS Office is essential, be ready to discuss your experience with Microsoft Outlook, Word, and Excel. Consider preparing a few examples of how you've used these tools effectively in past roles, especially in relation to scheduling and documentation.
✨Communicate Clearly
Good communication skills are crucial for this position. Think of instances where you effectively communicated with team members or external partners. Be ready to explain how you ensure clarity and understanding in your communications, especially in a meeting context.
