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- Tasks: Support the HR team with administration, absence management, and recruitment processes.
- Company: Join a dynamic organisation focused on professional growth and development in HR.
- Benefits: Enjoy opportunities for career advancement and a fast-paced work environment.
- Why this job: Perfect for those looking to kickstart their HR career while making a real impact.
- Qualifications: Minimum of 2 National 5 qualifications or relevant experience; HR background preferred.
- Other info: Familiarity with Microsoft Office and data protection legislation is essential.
The predicted salary is between 24000 - 36000 £ per year.
You will contribute to the overall HR Team\’s delivery, providing a comprehensive administration service. This role will provide an excellent opportunity for the post holder to grow and develop as an HR Professional, working within a challenging and fast paced environment
Responsibilities
To collate and record absence management data and information and issue all necessary absence management paperwork.
Plan and coordinate Occupational Health Clinics.
To provide HR related reports to the greater HR Team, and senior management teams as required.
To deal with general HR related enquiries from staff, HQ and other agencies.
To process staff changes and ad hoc pay claims as well as ensuring all filing systems within the department are maintained.
To provide administrative support through the recruitment and selection process.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
Minimum of 2 National 5 (or equivalent) qualifications including English and Mathematics or relevant experience gained in a similar role and/or environment.
Knowledge, Skills and Experience Requirements
Competent and experienced in the use of Microsoft Office packages including Word, Excel and Outlook.
Competent and experienced in all aspects of administration.
Previously worked within an HR environment in a similar role.
Understanding of Data Protection Legislation.
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HR Assistant employer: Scottish Prison Service
Contact Detail:
Scottish Prison Service Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of the HR Assistant role. Understanding tasks like absence management and recruitment processes will help you speak confidently about your relevant experience during interviews.
✨Tip Number 2
Brush up on your knowledge of Data Protection Legislation, as this is crucial in HR roles. Being able to discuss how you would handle sensitive information can set you apart from other candidates.
✨Tip Number 3
Showcase your proficiency in Microsoft Office, especially Excel and Word. Consider preparing examples of how you've used these tools in previous roles to improve efficiency or manage data.
✨Tip Number 4
Network with current HR professionals or join relevant online forums. Engaging with others in the field can provide insights into the role and may even lead to referrals or recommendations.
We think you need these skills to ace HR Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR and administration. Emphasise your familiarity with Microsoft Office and any previous roles that align with the responsibilities listed in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for HR and your understanding of the role. Mention specific skills that match the job requirements, such as your experience with absence management and recruitment processes.
Highlight Relevant Qualifications: Clearly state your qualifications, especially your National 5s or equivalent. If you have relevant experience, make sure to detail it, particularly if it relates to HR practices or data protection legislation.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial in an HR role.
How to prepare for a job interview at Scottish Prison Service
✨Show Your HR Knowledge
Make sure to brush up on your understanding of HR practices and data protection legislation. Being able to discuss these topics confidently will demonstrate your readiness for the role.
✨Highlight Your Administrative Skills
Since the role involves a lot of administration, be prepared to share examples of your experience with Microsoft Office and any relevant administrative tasks you've handled in the past.
✨Prepare for Behavioural Questions
Familiarise yourself with the Competencies for Success Framework mentioned in the job description. Think of specific situations where you exhibited the key behaviours they are looking for.
✨Ask Insightful Questions
At the end of the interview, have a few questions ready about the HR team’s dynamics or the challenges they face. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
