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- Tasks: Join us as an Administrative Support Assistant, focusing on vital documentation for emergency response.
- Company: We are a dynamic team dedicated to operational compliance and emergency management.
- Benefits: Enjoy flexible hybrid working, competitive pay, and travel opportunities across London.
- Why this job: Make a real impact by ensuring accurate documentation while developing your skills in a supportive environment.
- Qualifications: Strong computer skills and attention to detail are essential; experience in facilities management is a plus.
- Other info: This role offers a chance to work on-site and remotely, with travel provided for work-related tasks.
Rate: £15.54 per hour
Contract Length: 6 months (with potential for extension)
Location: Basildon (SS14 3WN) with travel to London sites
Employment Type: PAYE | Flexible Hybrid Working
We are seeking a highly organised and detail-oriented Administrative Support Assistant to join our team in a critical documentation role. This position is ideal for someone with strong computer skills and a proactive mindset, who enjoys working with structured information and supporting operational compliance.
About the Role
This is a specialist administrative role focused on the creation, maintenance, and digitisation of essential documentation for emergency response and compliance purposes. The successful candidate will play a key part in supporting the F100 Emergency File, ensuring that all documentation is accurate, up to date, and aligned with operational standards.
This is not a traditional General Duties Assistant (GDA) role. Instead, it is focused on documentation and process support, with a strong emphasis on quality, clarity, and compliance.
Key Responsibilities
Create and maintain internal documentation for the F100 Emergency File
Includes producing simple block diagrams using Microsoft Visio (training can be provided)
Examples include fire extinguisher layouts and gas room schematics
Develop and update documentation for site processes and compliance requirements
Produce and maintain emergency response files
Digitise and modernise legacy documentation, particularly from London-based sites
Collaborate with site teams and stakeholders to gather accurate information and ensure documentation reflects current operations
Required Skills and Experience
Strong computer literacy, including proficiency with Microsoft Office tools
Excellent written and verbal communication skills
Ability to work independently and manage multiple documentation tasks simultaneously
High attention to detail and a methodical approach to work
Desirable Experience
Previous experience working on live operational sites (not essential but beneficial)
Background in Facilities Management or a similar environment
Familiarity with document control systems or compliance documentation
Location and Travel
Primary base: Basildon office (SS14 3WN)
Expected to be on-site 2-3 days per week; remaining days can be remote or in-office depending on workload and preference
Travel to various London sites will be required as part of the role
A full UK driving licence is essential – a van or car will be provided for work-related travel
We have a current opportunity for a Customer Service Advisor on a temporary basis. The position will be based in Coventry. For further information about this position please apply.
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
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General Duties Assistant Administrative Support employer: Rullion
Contact Detail:
Rullion Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land General Duties Assistant Administrative Support
✨Tip Number 1
Familiarise yourself with the specific documentation processes related to emergency response and compliance. Understanding these processes will help you demonstrate your proactive mindset and attention to detail during any discussions or interviews.
✨Tip Number 2
Brush up on your Microsoft Visio skills, even if training is provided. Being able to showcase your ability to create simple block diagrams will set you apart from other candidates and show your readiness for the role.
✨Tip Number 3
Network with professionals in facilities management or similar environments. Engaging with individuals who have experience in operational sites can provide valuable insights and potentially lead to referrals.
✨Tip Number 4
Prepare to discuss your organisational skills and how you manage multiple tasks simultaneously. Be ready to provide examples of how you've maintained accuracy and compliance in previous roles, as this will be crucial for the position.
We think you need these skills to ace General Duties Assistant Administrative Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your strong computer skills and any relevant experience in administrative support. Emphasise your attention to detail and ability to manage multiple tasks, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, explain why you are interested in this specific role and how your skills align with the responsibilities outlined in the job description. Mention your familiarity with documentation processes and any experience with Microsoft Visio if applicable.
Showcase Relevant Experience: If you have previous experience in facilities management or working on live operational sites, be sure to include this in your application. Highlight any roles where you managed documentation or compliance tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Rullion
✨Showcase Your Organisational Skills
As the role requires a high level of organisation, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail.
✨Demonstrate Computer Proficiency
Since strong computer skills are essential, make sure to mention your experience with Microsoft Office tools, especially if you have used Visio. If you have any relevant certifications or training, bring them up during the interview.
✨Emphasise Communication Skills
Effective communication is key in this role. Be ready to provide examples of how you've collaborated with teams or stakeholders in the past. Discuss how you ensured clarity and accuracy in documentation, as this will resonate well with the interviewers.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle compliance-related tasks. Think of scenarios where you had to adapt to changes or resolve issues related to documentation, and be ready to share those experiences.
