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- Tasks: Support top executives with diary management, meeting coordination, and travel arrangements.
- Company: Join Hiscox, a leading insurance company known for its commitment to diversity and inclusion.
- Benefits: Enjoy flexible working options, team social events, and opportunities for career growth.
- Why this job: Be part of a dynamic team, make an impact, and develop your skills in a supportive environment.
- Qualifications: A-Level education or equivalent; proven PA experience; strong Microsoft Office skills required.
- Other info: Opportunity to work in London or York with a focus on personal development.
The predicted salary is between 36000 - 60000 £ per year.
Job Type:
Permanent
Build a brilliant future with Hiscox
Position: Personal Assistant
Location: London or York
Department: UK Management
Reporting to the PA to the CEO, Hiscox UK
Role:
The role supports the following three roles in a PA capacity:
- UK Chief Risk Officer
- Head of Claims, Hiscox UK
- Head of Quality Assurance & Customer Relations, Hiscox UK
Plus daily ad-hoc support to their teams
Key responsibilities:
- Providing PA support to the UK Chief Risk Officer; Head of Claims; Head of Quality Assurance & Customer Relations
- Complex diary management, arranging and prioritising appointments, organising internal and external meetings, ensuring time has been allocated in the diaries for meeting preparation, board report writing and other important deadlines
- Extensive travel and accommodation arrangements (UK and International)
- Handling confidential and sensitive information
- Co-ordination of the monthly UK Claims Management meeting; Claims Operations meetings; Quarterly Reserving; Trilogy Light and Trilogy core meetings; preparing and circulating the agendas, taking minutes/actions at the meeting and distributing them in a timely manner afterwards. Ensuring that the Terms of Reference and Effectiveness Reviews are kept up to date for these meetings
- Ensuring that the \’Reasonable steps Evidence\’ folder is kept up to date for the Head of Claims, in line with SMCR (Senior Managers and Certification Regime) requirements
- Support the UK Chief Risk Officer with preparations for the quarterly HIC Risk Committee; booking in stakeholder meetings both externally and internally, ensuring that relevant deadlines are adhered to
- Organising team social events and charity volunteering days across the UK offices
- Managing the invoicing process for the UK Claims team; raising Purchase Order requisitions for suppliers and acting as a point of contact for any payment queries
- Onboarding process for new starters in the UK Risk & Compliance team, including induction plans, travel arrangements, IT set up and equipment order
- Working with both the Group and UK PAs to organise events and schedule meetings where required
- Preparing and submitting personal expenses
- Monitoring the travel budget for the UK Risk & Compliance team, ensuring that all hotel and travel expenses are captured correctly and recorded
- Inbox and email management for the UK Head of Claims
Person specification:
- Proven experience as a PA providing support within a professional environment
- Educated to A-Level or equivalent
- Advanced working knowledge of Microsoft Word, Excel, Outlook and PowerPoint
- Experience of taking meeting minutes
- Efficient, proactive, resilient with a \’can-do\’ attitude; takes initiative and makes things happen
- Able to plan ahead and make accurate judgement calls on prioritising work tasks and multi-task
- Able to make decisions but know when to ask for assistance
- Excellent attention to detail, organisation and co-ordination skills
- Works well and delivers under pressure
- Customer focussed who builds strong working relationships both internally and externally
- Must have a confident and friendly manner
Diversity and flexible working at Hiscox
At Hiscox we care about our people. We hire the best people for the job and we\’re committed to diversity and creating a truly inclusive culture, which we believe drives success. We also understand that working life doesn\’t always have to be \’nine to five\’ and we support flexible working wherever we can. No promises, but please chat to our resourcing team about the flexibility we could offer for this role.
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Personal Assistant | London, UK employer: Hiscox Ltd
Contact Detail:
Hiscox Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant | London, UK
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Personal Assistant, especially in a corporate environment. Understanding the nuances of diary management and meeting coordination will help you demonstrate your capability during interviews.
✨Tip Number 2
Network with current or former PAs in similar roles to gain insights into their daily tasks and challenges. This can provide you with valuable information that you can use to tailor your approach when discussing your experience and skills.
✨Tip Number 3
Showcase your proficiency in Microsoft Office tools, particularly Excel and PowerPoint, as these are essential for managing reports and presentations. Consider taking a quick online course to brush up on any skills you feel less confident about.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks under pressure. Being able to articulate your problem-solving skills and resilience will set you apart from other candidates during the interview process.
We think you need these skills to ace Personal Assistant | London, UK
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant. Focus on skills like diary management, travel arrangements, and handling confidential information, which are crucial for this role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples from your past experiences that demonstrate your ability to support senior management effectively.
Highlight Key Skills: Emphasise your proficiency in Microsoft Office applications, especially Word, Excel, Outlook, and PowerPoint. Also, mention your experience with minute-taking and managing multiple tasks under pressure.
Showcase Your Soft Skills: In your application, highlight your customer-focused approach, strong organisational skills, and ability to build relationships. These soft skills are essential for working effectively within teams and with external stakeholders.
How to prepare for a job interview at Hiscox Ltd
✨Showcase Your Organisational Skills
As a Personal Assistant, you'll need to demonstrate your ability to manage complex diaries and prioritise tasks. Be prepared to discuss specific examples from your past experience where you successfully organised meetings or managed schedules under pressure.
✨Highlight Your Communication Abilities
Effective communication is key in this role. During the interview, emphasise your experience in handling confidential information and your ability to build strong relationships with both internal and external stakeholders. Share examples of how you've effectively communicated in previous roles.
✨Demonstrate Proactivity and Initiative
The job requires a proactive approach to support various teams. Be ready to provide instances where you took the initiative to solve problems or improve processes. This will show that you can make things happen without always waiting for direction.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life situations, such as managing conflicting priorities or dealing with last-minute changes. Practising responses to these scenarios will help you feel more confident and articulate during the interview.
