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- Tasks: Be the friendly face of our office, managing calls, emails, and meeting room bookings.
- Company: Join a dynamic property company in Altrincham, known for its vibrant team culture.
- Benefits: Enjoy 22 days holiday, free parking, discounted café food, and a pension scheme.
- Why this job: Perfect for those who love organisation and making a positive first impression.
- Qualifications: Customer service experience, strong communication skills, and proficiency in Microsoft Office required.
- Other info: Part-time hours from 9 am to 3 pm, Monday to Friday, with a competitive hourly rate.
We are seeking a well-presented, confident, and highly organised Part-Time Office Support Administrator to join a busy property company based in Altrincham. Reporting directly to the Operations Manager, this role will provide a professional front-of-house service and day-to-day administrative support to the wider team.
This is a key role that requires a proactive approach, attention to detail, and excellent communication skills to ensure the smooth operation of the office and a positive first impression for clients and visitors.
Key Responsibilities:
Front of House:
- Act as the first point of contact for visitors, clients, and contractors, providing a warm and professional welcome.
- Answer incoming calls and manage the general office email inbox, ensuring all enquiries are dealt with efficiently.
- Manage meeting room bookings, ensure spaces are prepared and refreshments are arranged as required.
- Handle incoming and outgoing mail and deliveries.
Office Support:
- Provide administrative support to the Operations Manager and other departments as required.
- Maintain stationery and office supplies, placing orders when necessary.
- Proofread documents and correspondence to ensure accuracy and professionalism.
- Assist in preparing reports, presentations, and spreadsheets.
- Support the organisation of internal events, meetings, and staff communications.
- Maintain accurate filing systems, both electronic and physical.
Key Attributes:
To succeed in this role, the successful candidate should:
- Have experience in a front-facing, customer service or receptionist role.
- Have strong written and verbal communication skills.
- Be capable of completing tasks within agreed timescales, in a safe and efficient manner.
- Have experience in proofreading and attention to detail.
- Present themselves smartly and professionally at all times.
- Be confident, courteous, and approachable.
- Demonstrate excellent organisational and time management skills.
- Be adaptable and able to respond to ad-hoc requests and tasks as they arise.
- Be proficient in Microsoft Office applications, including Excel, Word, and Outlook.
- Display a positive, can-do attitude and an articulate, team-oriented approach.
- Be willing to undertake additional duties in line with their capabilities.
Benefits:
- 22 days holidays + BH, increasing with service to 27
- Free Car Parking
- Pension Scheme
- Discounted Food and Drinks in the onsite Café
- Discretionary end of year bonus
Hours: 9 am – 3 pm, Monday – Friday
30 hours per week, hourly rate £15.00
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Office Support Administrator (Part-Time) employer: Halecroft Recruitment
Contact Detail:
Halecroft Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Support Administrator (Part-Time)
✨Tip Number 1
Familiarise yourself with the company culture and values of the property company in Altrincham. This will help you align your approach during the interview and demonstrate that you're a good fit for their team.
✨Tip Number 2
Prepare to showcase your customer service skills by thinking of specific examples from your past experiences. Highlight how you've successfully managed front-facing roles and dealt with various client interactions.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Excel and Word. Being able to confidently discuss your proficiency and provide examples of how you've used these tools in previous roles can set you apart.
✨Tip Number 4
Demonstrate your organisational skills by preparing a mock schedule or filing system that you could implement in the role. This shows initiative and gives the interviewer a clear idea of how you would manage tasks effectively.
We think you need these skills to ace Office Support Administrator (Part-Time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in customer service and administrative roles. Emphasise your organisational skills and any experience with Microsoft Office applications, as these are crucial for the position.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and proactive approach. Mention specific examples of how you've successfully managed front-of-house duties or administrative tasks in previous roles.
Highlight Attention to Detail: In your application, provide examples of how you have demonstrated attention to detail, such as proofreading documents or managing schedules. This is key for the Office Support Administrator role.
Show Enthusiasm: Convey your enthusiasm for the role and the company in your application. A positive, can-do attitude is essential, so let your personality shine through in your writing.
How to prepare for a job interview at Halecroft Recruitment
✨Dress to Impress
Since this role involves front-of-house duties, it's essential to present yourself smartly and professionally. Choose an outfit that reflects the company's culture while ensuring you feel confident and comfortable.
✨Showcase Your Communication Skills
As you'll be the first point of contact for clients and visitors, practice clear and confident communication. Be prepared to discuss your previous customer service experience and how you've handled inquiries or complaints effectively.
✨Demonstrate Organisational Skills
Be ready to provide examples of how you've managed multiple tasks or projects in the past. Highlight your ability to maintain accurate filing systems and manage meeting room bookings efficiently.
✨Prepare for Practical Scenarios
Expect questions or scenarios related to office support tasks, such as handling incoming calls or managing office supplies. Think about how you would approach these situations and be ready to share your thought process.
