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- Tasks: Manage daily office operations and support facilities management.
- Company: Sunswap is a pioneering clean-tech company focused on sustainable transport refrigeration.
- Benefits: Enjoy 30 days of annual leave, free lunches, and a cycle to work scheme.
- Why this job: Join a dynamic team making a real impact in sustainability and innovation.
- Qualifications: 1 year of experience in a similar role, strong organisational skills, and tech-savvy.
- Other info: Opportunity for a sabbatical after 3 years and a vibrant workplace culture.
The predicted salary is between 28000 - 42000 ÂŁ per year.
Sunswap Leatherhead, England, United Kingdom
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Sunswap Leatherhead, England, United Kingdom
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Location: Based 5 days on-site at Sunswap’s Leatherhead HQ (KT22 7BA, UK)
Salary: up to ÂŁ35,000 (dependent on experience)
About us
Sunswap is a clean-tech innovator, pioneering the world’s first fully electric, battery and solar-powered transport refrigeration unit (TRU) — a true zero-emission alternative to diesel-powered systems. Our mission is to decarbonise the global cold chain, delivering sustainable solutions for the transport and logistics industry.
Since our founding in 2020, we have grown rapidly and secured key partnerships with industry leaders like Tesco and DFDS to bring our cutting-edge refrigeration technology to market. In 2024, we secured a ÂŁ17.3 million investment to accelerate our mission and scale our impact.
Our achievements have earned significant recognition, including the 2024 Technological Breakthrough Award from the Cold Chain Federation and a place in The Sunday Times Best Companies 2024 list, celebrating our outstanding workplace culture. At Sunswap, we are united by a shared vision of innovation, sustainability, and inclusivity, where every team member is empowered to make a meaningful impact.
- 30 days of annual leave (includes a Wellbeing Day)
- Sabbatical (after 3 years of working with Sunswap)
- 5 free counselling sessions per year
- Family leave ranging from 4 weeks to 4 months
- Free Monthly Lunches & Quarterly Socials!
- Cycle to Work Scheme
- Free Sunswap merch
Job overview
Sunswap is looking for a proactive and detail-oriented Office Manager to join our dynamic team. This role will support the smooth and efficient running of operations across two sites in Leatherhead: our Production Site and R&D/Office Site. You will be a key player in coordinating daily operations, supporting facilities management, ensuring health and safety compliance, and assisting with operational reporting. This role reports directly to the Operations Manager and provides an exciting opportunity to contribute to the growth and success of a cutting-edge sustainable technology company.
Key responsibilities
- Manage the day-to-day running of the office, including facilities management, maintaining kitchen and office supplies, liaising with our landlord, and overseeing internal office communications.
- Resolve administrative and IT-related issues, providing basic tech support such as setting up laptops for new team members, troubleshooting IT problems, and overseeing asset management.
- Ensure Health & Safety and Fire Safety procedures are maintained within the office.
- Support the procurement and operations team with administrative tasks, including fulfilling office-related purchases and other ad-hoc tasks.
- Coordinate travel and accommodation bookings for the Sunswap team.
- Perform regular stocktaking of office consumables, ensuring supplies are consistently replenished.
Qualifications & experience
- A minimum of 1 year’s experience in a similar Office Coordinator role, ideally within a start-up/fast paced environment.
- Adaptable to a wide range of office and facility tasks.
- Strong organisational and time management skills, with the ability to multitask and work under pressure while maintaining attention to detail.
- Comfortable using various software applications, with the ability to quickly learn new systems and processes.
- Able to maintain high standards of compliance and confidentiality.
- An effective communicator, capable of collaborating within a team to achieve goals.
- Excellent attention to detail and a commitment to completing tasks thoroughly.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Other
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Industries
Manufacturing
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Office Manager employer: Sunswap
Contact Detail:
Sunswap Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with Sunswap's mission and values. Understanding their commitment to sustainability and innovation will help you align your responses during any interviews, showcasing how your personal values resonate with theirs.
✨Tip Number 2
Highlight your experience in facilities management and administrative support. Be ready to discuss specific examples of how you've successfully managed office operations or resolved IT issues in previous roles, as this will demonstrate your capability for the Office Manager position.
✨Tip Number 3
Prepare to discuss your organisational skills and ability to multitask. Given the fast-paced environment at Sunswap, sharing concrete examples of how you've effectively handled multiple responsibilities will show that you're well-suited for the role.
✨Tip Number 4
Network with current or former employees of Sunswap if possible. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial when tailoring your approach during the application process.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in office management and administrative roles. Use keywords from the job description to demonstrate that you meet the qualifications Sunswap is looking for.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for sustainability and innovation, aligning with Sunswap's mission. Mention specific experiences that relate to the responsibilities of the Office Manager role.
Highlight Relevant Skills: Emphasise your organisational skills, attention to detail, and ability to multitask. Provide examples of how you've successfully managed office operations or resolved IT issues in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office Manager position.
How to prepare for a job interview at Sunswap
✨Research Sunswap
Before your interview, take some time to learn about Sunswap's mission and values. Understanding their focus on sustainability and innovation will help you align your answers with their goals and demonstrate your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Office Manager, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experience where you successfully managed multiple tasks or projects simultaneously, highlighting your attention to detail and ability to work under pressure.
✨Prepare for IT-Related Questions
Since the role involves resolving administrative and IT-related issues, brush up on basic tech support knowledge. Be ready to explain how you've handled similar situations in the past, such as troubleshooting IT problems or setting up new equipment for team members.
✨Emphasise Communication Skills
Effective communication is key in this role. Think of examples that showcase your ability to collaborate with different teams and resolve conflicts. Highlight any experience you have in liaising with landlords or managing internal communications to illustrate your capability.
