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- Tasks: Support the Dean with administrative duties, budgeting, and event coordination.
- Company: Join a vibrant university dedicated to science, engineering, and health education.
- Benefits: Enjoy a full-time role with opportunities for professional growth and development.
- Why this job: Be part of a dynamic team making a real impact in higher education.
- Qualifications: Requires an Associate's degree and 2-3 years of admin experience, especially in budgeting.
- Other info: Ideal for those passionate about supporting academic excellence and diversity.
The predicted salary is between 30000 - 42000 £ per year.
Administrative Assistant – Dean of School of Science, Engineering, and Health
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Position Title Administrative Assistant – Dean of School of Science, Engineering, and Health
Position Type
Position Type Staff
Employee Group
Employee Group Staff
Time Status
Time Status Full-Time
Time Category
Time Category Full Time (1560-2080 hours)
Annual Hours
Annual Hours 1840
# of Months
# of Months 12
Hours Per Week 40 (Aug 15 – May 15) and 20 (May 15-Aug 15)
Work Dates
July 1 – June 30
Campus
Campus Main Campus (Grantham)
Position Description
Position Summary
This position provides specialized support to the Dean of the School of Science, Engineering and Health. Responsibilities include performing high-level administrative duties, oversight and coordination of School programs and Dean’s office activities. Such functions include: supporting the Dean and designated faculty with administrative project details; coordinating planning and work flow; follow-up on delegated tasks; keeping projects on schedule, preparing and keeping track of School and office budgets; calendar management for the Dean and assisting departmental assistants.
Education Required
Associates Degree and/or specialized training
Education Preferred
Experience Required
Two to three years of administrative support experience, at least one year of experience with budgeting.
Experience Preferred
Skills, Characteristics Required for Position
• Professional-level communication skills, including strong writing, editing, speaking and comprehension skills
• Ability to communicate successfully across departments and with various constituencies, including external contacts
• Strong organizational skills, including time management skills and the ability to prioritize multiple responsibilities
• Expert computer proficiency including the ability to work independently in standard office software such as Microsoft and Adobe products and Banner.
• Ability to work in various databases as well as understand basic web design and web page maintenance
• Ability to work independently on complex projects managing significant portions with little to no oversight
• Ability to develop and implement systematic electronic filing systems
• Ability to maintain a high level of confidentiality and a professional demeanor and workspace at all times
• Basic understanding of compliance and regulations related to higher education.
• Understanding of compliance and regulations related to faculty recruitment
• Specialized training and development in office management including budgeting
Special Working Conditions
N/A
Driving Requirements
N/A
Essential Employee N/A
Primary Duties
1. Provide administrative support to all aspects of the work of the Dean including maintaining appointment calendar, handling mail and telephone inquiries, composing correspondence, coordinating correspondence and travel arrangements, scheduling meetings, maintaining office files and personnel contact list.
2. Coordinate/reconcile office billings, processing requests for payment, review general ledgers monthly to ensure accuracy on transactions/invoices and assist in preparation and management of the school budget, as assigned by the Dean.
3. In a clerical role, record meeting minutes, write agendas and minutes, maintain office supplies, arrange repair of computers, open and sort mail, print or copy files, screen phone calls, coordinate office supplies and technical support for building copiers in Kline 110 and the Jordan/Kline lobby.
4. Assist Dean in developing/submitting budgets. Monitor School/department expenditures, reconcile accounts with business office/bank, track student hours, allocate and approve purchasing (‘Visa’) charges, OneSource, etc.
5. Assist Dean, Chairs and Search Committees in setting up faculty searches, monitoring applications, arranging visits, scheduling interviews.
6. Assist with hospitality and special events like admissions recruitment events, research symposia/ faculty workshops. Plan room and food accommodations, attend to program details, arrange speaker travel, etc.
7. Coordinate events, meetings and communication among various departments and department administrative assistants.
8. Handle special projects and other duties assigned by Dean, such as management of student academic integrity violation records, supporting the Assistant SSEH Dean in facilitating student scholarships and a summer student research program, maintaining capital equipment inventory, provide support to the Coordinator of Pre Health Professions Advising and the OT/PT Bridge Coordinator.
9. Assist department administrative assistants in onboarding or learning new administrative or clerical protocols.
10. Assist Dean/Department Chairs/Program Directors in recruitment of prospective new faculty.
11. Oversee and coordinate activities for the work of assigned student assistant(s).
12. If necessary, assist the department administrative assistants with special projects.
13. Maintain consistent and reliable attendance.
Secondary Duties
1. Maintain building directory.
2. Attend School meetings and prepare handouts, agendas and minutes.
3. Other duties as assigned.
Supervises: # of Administrative
Supervises: # of Administrative 0
Supervises: # of Staff
Supervises: # of Staff 0
Supervises: # of Student
Supervises: # of Student 1
Posting Date
Posting Date 07/24/2025
Open Until Filled Yes
Application Deadline
Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Optional Documents
Human Resources: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-5300
Student Employment: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-1800 x.2900
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Administrative Assistant - Dean of School of Science, Engineering, and Health employer: Messiah College
Contact Detail:
Messiah College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Dean of School of Science, Engineering, and Health
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Administrative Assistant role. Understanding the nuances of supporting a Dean, especially in areas like budgeting and event coordination, will help you articulate your relevant experience during interviews.
✨Tip Number 2
Network with current or former administrative staff within academic institutions. They can provide insights into the day-to-day challenges and expectations of the role, which can be invaluable when discussing your fit for the position.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar or budget plan that reflects the type of work you would be doing. This proactive approach can impress interviewers and show your readiness for the role.
✨Tip Number 4
Research the School of Science, Engineering, and Health to understand its mission and values. Tailoring your conversation to align with their goals can set you apart as a candidate who is genuinely interested in contributing to their success.
We think you need these skills to ace Administrative Assistant - Dean of School of Science, Engineering, and Health
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Administrative Assistant position. Highlight your relevant experience in administrative support, budgeting, and any specific skills that align with the job description.
Showcase Relevant Experience: In your CV, emphasise your two to three years of administrative support experience. Include specific examples of how you've managed budgets or coordinated projects, as these are key responsibilities for this role.
Demonstrate Communication Skills: Since professional-level communication is crucial for this position, ensure your application reflects strong writing and editing skills. Use clear and concise language, and proofread for any errors before submission.
Address Diversity Commitment: As the university values diversity and inclusive excellence, include a brief statement in your cover letter about why these principles matter to you and how you plan to contribute to this vision in your role.
How to prepare for a job interview at Messiah College
✨Showcase Your Organisational Skills
As an Administrative Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in your previous roles. Highlight any systems you’ve implemented to keep things running smoothly.
✨Demonstrate Communication Proficiency
This role requires professional-level communication skills. During the interview, be clear and articulate in your responses. You might also want to prepare a brief example of a time when effective communication helped resolve an issue or improve a process.
✨Familiarise Yourself with Budgeting
Since the position involves budget management, brush up on your budgeting knowledge. Be ready to discuss your experience with financial oversight, including any tools or software you’ve used to track expenses and manage budgets.
✨Emphasise Your Adaptability
The role may require you to assist with various tasks and projects. Share examples of how you've adapted to changing priorities or taken on new responsibilities in past positions. This will show your potential employer that you can handle the dynamic nature of the job.
