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- Tasks: Provide admin support to the Growing Healthy and Safeguarding Teams, managing records and communications.
- Company: Join Harrogate and District NHS Foundation Trust, dedicated to outstanding care and community wellbeing.
- Benefits: Enjoy flexible working options, employee support programmes, and recognition awards for your contributions.
- Why this job: Make a real impact in healthcare while working in a supportive and inclusive environment.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Opportunities for agile working from home after gaining competence in the role.
The predicted salary is between 24000 - 36000 £ per year.
To provide efficient and effective confidential administrative support to the 0-19 (25) Growing Healthy Team / Safeguarding Team.
Working in conjunction with colleagues, service users, and internal and external stakeholders, the post holder will work under indirect supervision and will directly contribute to the efficient running of the service.
This post is based within the Wakefield 0-19 Service. Once fully competent in the role, there would also be opportunities for some agile working from home.
Responsibilities include:
- Providing administrative support to the 0-19 (25) Growing Healthy Teams / Safeguarding Team.
- Typing reports, letters, and emails as required.
- Photocopying, scanning, and filing letters and documents.
- Accessing health records (Summary Care & SystmOne) to compile demographic information to support the team.
- Ensuring incoming information is scanned/recorded on clinical records and significant events are documented.
- Managing complex filing systems for child protection information.
- Making appointments and updating electronic diaries and ledgers.
- Using initiative based on knowledge and experience when dealing with enquiries.
- Inputting sensitive information and retrieving data on Trust IT systems in accordance with Trust policy.
Please refer to the Job Description for more details.
Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate, North Yorkshire, Leeds, and parts of the North East. We provide outstanding care to patients and staff, valuing Kindness, Integrity, Teamwork, and Equality. If you\’re seeking a rewarding NHS career where you can make a difference, HDFT could be the place for you!
We offer colleagues:
- A supportive culture allowing colleagues to bring their whole selves to work.
- Recognition through regular appraisals, awards like Making a Difference, Team of the Month, and annual Colleague Recognition Awards.
- Employee support and wellbeing benefits, including an Employee Assistance Programme, counselling, and a fast-track Physiotherapy service.
Please note:
- Posts may close early due to high interest if sufficient applications are received.
- Visa sponsorship is only available for certain roles; please ensure the role meets visa criteria before applying.
- The Trust does not offer relocation packages for Agenda for Change roles.
- All offers are subject to satisfactory pre-employment checks.
For further details or informal visits, contact:
Name: Lynn Sorrell
Job Title: Admin Team Lead
Email: Lynn.Sorrell3@nhs.net
Telephone: 07741 966186
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Administration Officer / Safeguarding Admin Officer employer: Harrogate and District NHS Foundation Trust
Contact Detail:
Harrogate and District NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Officer / Safeguarding Admin Officer
✨Tip Number 1
Familiarise yourself with the specific administrative systems and software used in healthcare settings, such as SystmOne. This knowledge will not only help you stand out during interviews but also demonstrate your commitment to understanding the role.
✨Tip Number 2
Network with current or former employees of the Harrogate and District NHS Foundation Trust. They can provide valuable insights into the work culture and expectations, which can be beneficial when discussing your fit for the role.
✨Tip Number 3
Prepare to discuss your experience with handling sensitive information and maintaining confidentiality. Given the nature of the role, showcasing your understanding of data protection and safeguarding principles will be crucial.
✨Tip Number 4
Demonstrate your ability to work independently and manage your time effectively. Be ready to share examples of how you've successfully handled multiple tasks or projects simultaneously, as this is key for the Administration Officer position.
We think you need these skills to ace Administration Officer / Safeguarding Admin Officer
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Administration Officer / Safeguarding Admin Officer position. Tailor your application to highlight relevant experience and skills that align with the role.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative roles or experiences that demonstrate your ability to manage confidential information, handle enquiries, and support teams effectively.
Showcase Your Skills: Make sure to mention specific skills that are crucial for this role, such as proficiency in typing, managing complex filing systems, and using IT systems. Provide examples of how you've successfully used these skills in past positions.
Craft a Strong Cover Letter: Write a compelling cover letter that not only introduces yourself but also explains why you are passionate about working in the NHS and how you can contribute to the Growing Healthy Team / Safeguarding Team. Be sure to convey your understanding of their values like Kindness, Integrity, Teamwork, and Equality.
How to prepare for a job interview at Harrogate and District NHS Foundation Trust
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of the Administration Officer role. Familiarise yourself with the specific tasks, such as managing complex filing systems and accessing health records, so you can discuss how your skills align with these requirements.
✨Showcase Your Organisational Skills
Since the role involves managing appointments and maintaining electronic diaries, be prepared to provide examples of how you've successfully organised tasks in previous positions. Highlight any experience you have with administrative support and how it contributed to the efficiency of your team.
✨Demonstrate Confidentiality Awareness
Given the sensitive nature of the information you'll be handling, it's crucial to convey your understanding of confidentiality and data protection. Be ready to discuss how you’ve managed confidential information in the past and the importance of adhering to Trust policies.
✨Prepare Questions for the Interviewer
Interviews are a two-way street, so prepare thoughtful questions about the team culture, opportunities for agile working, and how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
