Administration Assistant

Administration Assistant
Grade 5 £25,584 – £27,711 pro rata
Temporary – required from 1st October 2025 until 31 December 2025
37 hours per week, Term Time only + 1 week

The Governors wish to appoint an enthusiastic, dynamic Administration Assistant.

The candidate should have good numeracy, financial and literacy skills, with a good level of verbal and written communication skills. 4 GCSEs (A-C) including Maths and English or equivalent, use of SIMS, FMS/Oracle, ParentPay, Schoolcomms and school office experience would be beneficial.

Appropriate training in the use of ICT packages including Microsoft office and knowledge and use of basic technology – telephone system, computer & photocopier. The ability to meet deadlines and excellent organisation skills to assist the smooth operation of the administration function within the school office.

The key duties of the post are set out below:
• Prepare and complete documents and returns in relation to admissions and registration procedures and transfers to other schools
• Provide support, advice and guidance on administrative issues to senior staff, governing body and others
• Provide assistance with arrangements for staff appointments
• Liaise with other staff, pupils, parents/carers and external agencies
• Develop and maintain record and information systems – SIMS
• Undertake analysis and evaluation of data, and produce ad hoc detailed reports and information
• Responsible for completion and submission of forms, returns etc., including those to outside agencies.
• Responsible for the administration and recording of EHCP
• Responsible for the administration side of all risk assessment reviews
• Day to day administration of the following systems Oracle, Parentpay, Schoolcomms
• Supporting the School Business Manager with general financial duties
• Liaising with the ICT Manager on the following areas – Website, parent letters and school events
• Produce, and respond to, correspondence
• General administration duties – school documents and reports, Excel, CPOMS
• Contribute to marketing and promotion of the school
• Be the first point of contact for visitors and parents – answering queries, resolving problems and making decisions where appropriate
• To attend any training courses relevant to the post, ensuring continuing, personal and professional development.
• Role requires working with a team.
• Ability to present oneself as a role model to pupils in speech, dress, behaviour and attitude.
• Provide appropriate help throughout the day including break and lunchtime monitoring and pre/post school activities as necessary.
• Provide pastoral care and support to sick and injured children taking appropriate action as necessary ensuring parents and school staff are fully informed of incidents and accidents.
• The Post holder may undertake any other duties that are commensurate with the post.
• The post holder has common duties and responsibilities in the areas of:-Quality Assurance, Communication, Professional Practice, Health & Safety, General Management (where applicable), Financial Management (where applicable), Appraisal, Equality & Diversity, Confidentiality and Induction

The ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.

Closing date: 5th September 2025
Interview date: 12th September 2025
Please return completed applications to the school

We are committed to safeguarding and promoting the welfare of children and young people and, if successful, you will need to apply for an enhanced DBS disclosure.

As a disability confident employer, we are committed to employing disabled people and people with health conditions making reasonable adjustments to support disabled applicants when required.

Calculation of term time only plus one week pay

Term time only plus one additional week pay is calculated on the basis of the following:
• Number of ‘teaching’ weeks – 38 weeks; plus
• Public (bank) holidays – 1.6 weeks (8 days); plus
• One additional week, inclusive of CPD – 1 weeks; plus
• Individual leave entitlement – 5.4 weeks (27 days) or 6.4 weeks (32 days)
Individual leave entitlement is calculated on the length of continuous service. Employees with less than 5 years’ service will receive 27 days annual leave. Employees with more than 5 years’ service will receive 32 days annual leave. For example:
Calculation for employees with less than 5 years’ service:
39 weeks (term time plus 1) + 27 days (annual leave) + 8 days (public holidays) = 46 weeks’ pay, to be paid in 12 equal monthly instalments
Calculation for employees with more than 5 years’ service:
39 weeks (term time plus 1) + 32 days (annual leave) + 8 days (public holidays) = 47 weeks’ pay, to be paid in 12 equal monthly instalments

Villa Real School
Villa Real Road
Consett
Co. Durham
DH8 6BH

Tel: 01207 503651
Email: villareal@durhamlearning.net
Website: www.villarealschool.co.uk

#VPRS/161

#J-18808-Ljbffr