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- Tasks: Help keep our office running smoothly and assist with events and meetings.
- Company: Join a global executive search firm known for its collaborative culture.
- Benefits: Earn up to £18/hr plus holiday pay, with flexible part-time hours.
- Why this job: Great chance to gain experience in a professional setting while working with a friendly team.
- Qualifications: Previous experience in a similar role is required; be professional and a quick learner.
- Other info: Ideal for those looking for temp-to-perm opportunities or longer commitments.
A global executive search firm are looking for a part-time facilities coordinator to join the team on a temporary or temp-to-perm capacity. They are looking for a candidate to start on the 3rd Feb 2025. The most important requirement for this position is that the candidate is professional, friendly and being keen to get stuck in. The candidate will be responsible for assisting in the smooth running of office operations and to provide administrative, facilities, health and safety responsibilities., Facilities coordinator duties will include, but are not limited to:
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Coordinate and assist with office-based events
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Coordinate meeting rooms
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Manage visitor access
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Meet and greet visitors professionally
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Liaise with catering and IT
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Provide admin support to the board
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Arrange travel and hotel accommodation for the team
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Coordinate meetings and logistics
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Conduct lighting tests and safety tours to maintain workplace standards
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Safety administration
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Oversee compliance regulations
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Liaise with building management on facility related matters
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Manage office supplies and the inventory
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Oversee office services including cleaning contractors and post distribution
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Monitor and manage the office inbox
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Screening phone calls
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Supporting with IT issues
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Be available for a minimum duration of a month, although ideally longer or interested in the position permanently
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Be friendly, professional and have a positive attitude with a willingness to get stuck in
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Be a quick learner and be able to use their initiative
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Be a clear communicator
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Be able to work successfully as part of a team or independently
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Have previous experience in a similar position
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Minimum duration is a month, however the client has a preference for candidates who would be interested in the opportunity in a temp-to-perm capacity or who are available for a longer period of time
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Hourly rate up to £18/hr + holiday pay, depending on experience level
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Office based opportunity
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Part-time, Mondays, Wednesdays & Thursdays, with flexibility required depending on company demand
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Opportunity to work with a collaborative firm in bright and modern offices
Facilities Coordinator employer: VWA (Victoria Wall Associates)
Contact Detail:
VWA (Victoria Wall Associates) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Make sure to showcase your previous experience in facilities coordination or similar roles during the interview. Highlight specific examples where you successfully managed office operations or coordinated events, as this will demonstrate your capability to handle the responsibilities of the position.
✨Tip Number 2
Since the role requires a friendly and professional demeanor, practice your greeting and meeting skills. Consider how you would welcome visitors and manage their access, as first impressions are crucial in this position.
✨Tip Number 3
Familiarize yourself with health and safety regulations relevant to office environments. Being knowledgeable about compliance can set you apart from other candidates and show that you take workplace safety seriously.
✨Tip Number 4
Demonstrate your ability to work both independently and as part of a team. Prepare examples of how you've successfully collaborated with others in past roles, as well as instances where you took the initiative to solve problems on your own.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities coordination or similar roles. Emphasize your ability to manage office operations, coordinate events, and provide administrative support.
Craft a Strong Cover Letter: Write a cover letter that showcases your professional demeanor and friendly attitude. Mention specific examples of how you've successfully managed office logistics or supported teams in previous positions.
Highlight Key Skills: In your application, emphasize skills such as clear communication, teamwork, initiative, and quick learning. These are crucial for the role and will help you stand out as a candidate.
Show Enthusiasm for the Role: Express your eagerness to contribute to the team and your willingness to take on various responsibilities. Mention your interest in a temp-to-perm opportunity to align with the company's preferences.
How to prepare for a job interview at VWA (Victoria Wall Associates)
✨Show Your Professionalism
Since the role requires a professional demeanor, make sure to dress appropriately and maintain a friendly yet formal attitude throughout the interview. This will help demonstrate that you understand the importance of professionalism in a corporate environment.
✨Highlight Your Administrative Skills
Be prepared to discuss your previous experience in administrative roles. Share specific examples of how you've successfully managed office operations, coordinated events, or handled visitor access, as these are key responsibilities for the position.
✨Demonstrate Your Communication Skills
Effective communication is crucial for this role. Practice clear and concise responses to common interview questions, and be ready to explain how you would handle interactions with visitors, team members, and external vendors.
✨Express Your Willingness to Learn
The job description emphasizes the need for a quick learner who can use their initiative. During the interview, convey your eagerness to take on new challenges and adapt to the needs of the team, showcasing your positive attitude and readiness to get stuck in.
