HR Administrator

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The HR team is responsible for the provision of a full range of HR services to the Firm (c. 1,200 UK staff), including recruitment and resourcing, compensation and benefits, performance management, employee relations, staff wellbeing, advice on employment law issues, compliance with Law Society/statutory obligations, diversity and inclusion, and maintenance of e-personnel records.

The job holder will work under the HR Operations team who are responsible for all generalist HR processes and activities and will report into the HR Advisors and Assistant.

Responsibilities

HR Administration

• Provide the HR Operations and Reward teams with administrative support for all generalist HR processes and procedures and help ensure the delivery of a quality service.
• First point of call for all general HR enquiries (annual leave, sickness, HRIS etc). Manage the central HR inbox, responding as appropriate or escalating queries to a relevant colleague within agreed SLAs.
• Manage the day-to-day HR administration and processes, including new joiners, probations, secondments, fixed term contracts, promotions, internal transfers, exit interviews, leavers, flexible working requests, family leave and some security clearances.
• To update and maintain the HRIS (Cascade), ensuring employee records are accurate (conducting regular data audits) and update and maintain the HR e-filing system
• Respond to all reference requests – pre-employment, mortgage, immigration etc
• Prepare correspondence, meeting and attendance notes
• Prepare and circulate reports on fixed term contracts, maternities, new joiners and leavers plus other ad-hoc reporting (sickness, annual leave, migrants etc)
• Organise and deliver bi-weekly induction sessions
• Update the HR intranet pages, posting online updates on the e-noticeboard and liaising with the Marketing Team as appropriate

Payroll, Reward and Benefits

• Ensure payroll instructions are provided to the payroll team in accordance with payroll deadlines and SLAs
• Assist with processing invoices, ordering vouchers and gifts etc
• Respond to general payroll queries regarding payments and processes

Projects

• Support the annual salary and promotion review process, assisting with all administration, including meeting invites, spreadsheets, moderation meetings and info packs for partners and managers
• Assist with other cyclical HR projects, including practicing certificate renewal, Inclusion and Diversity Projects, Mental Health/Wellbeing, Policy Review etc.
• Support with the preparation of annual audits (e.g. immigration, info security etc)

Experience and Knowledge

• Strong academics with excellent literacy and numeracy skills
• Excellent attention to detail with the ability to process large amount of employee data
• Excellent time and organisation management skills including the ability to prioritise workload with conflicting deadlines
• Strong written and verbal communication skills
• A strong level of computer literacy including the ability to use MS Office (specifically Word, Excel and Outlook) to produce letters and communication, maintain records, cross check data between different systems and/or spreadsheets and use Outlook effectively to communicate
• Ability to work closely with colleagues to deliver agreed objectives within timescales or SLAs
• Experience of working in a HR administrative role is desirable, but not essential

What We Offer:

• Inclusive & Supportive Environment: We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. Our hybrid working model and open plan workspaces encourage a sense of camaraderie.
• Comprehensive and Flexible Benefits Package: Our offering includes private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher for further information.
• Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.
• Training and Development: We’ll give you bespoke support to develop your career with our people development and IT training teams.
• Social & Community Engagement: Participate in clubs, networks, inclusive events, and charity initiatives.

Inclusion at Fieldfisher:

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher\’s recruitment team, who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence, and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Belfast offices, visit: Fieldfisher Belfast Hub Accessibility

Recruitment process:

• An online application form (completed by clicking the apply now button) and CV submission.
• 20–30-minute introductory call with one of our experienced recruiters.
• The interview process varies depending on the role you apply for. However, your recruitment contact will always let you know what to expect from the process, so nothing should come as a surprise.
• For hybrid opportunities, candidates will be invited to visit our offices and meet the team face-to-face.
• Our average process takes around 2-3 weeks, but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process, but if you have any specific questions before this please contact us at .

Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.

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