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For Companies At a Glance
- Tasks: Support the Chief People Officer with daily operations and manage complex schedules.
- Company: Join QinetiQ, a leader in defence technology and innovation, shaping the future.
- Benefits: Enjoy a matched pension scheme, generous holidays, and health insurance options.
- Why this job: Be part of a diverse team tackling exciting challenges in a collaborative environment.
- Qualifications: Experience as an Executive Assistant and strong communication skills are essential.
- Other info: Opportunities for volunteering and a commitment to inclusivity in the recruitment process.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Join us as an Executive Assistant at QinetiQ in Farnborough, England. This role provides high-level administrative support focused on diary management, information governance, and acting as the point of contact for internal and external customers, enabling the leadership team to operate efficiently.
Role Purpose
To support the Group Director and members of the Senior Management Team in achieving a high-performance business. Providing professional diary management, including building-in objectives and deliverables; establishing and maintaining administrative systems to maximise availability of business-critical information in line with governance, sector and company timelines; be the point of contact for internal and external customers.
Key Accountabilities
- Provide full EA support to 1 QLT member, along with diary support and meeting arrangements for up to 4 members of Senior Management Team
- Management of complex diary arrangements
- General meeting assistance including preparation of agendas, briefing packs, technology requirements, catering, and room bookings
- Pro-actively manage/escalate/delegate issues within the management chain with clear instructions/deadlines through completion
- Point of Contact for internal and external customers
- Ensure all preparation for meetings and compilation of essential material is provided in advance
- Attend the Leadership Team meetings to capture and manage delivery of actions arising
- Manage data packs including presentations, templates and timelines to enable timely delivery of reporting governance for Sector and Group
- Support management of function wide communications including organisation of Q Talks, Q&A sessions, extended LT meetings, ad hoc events
- Manage QinetiQ processes such as expenses, international and UK travel bookings, purchasing etc
Key capabilities/knowledge
- Absolute discretion, maintaining confidentiality at all times
- Loyal, confident, self-aware, and with sound judgement
- Professional and credible
- Highly motivated, a self-starter with initiative and capable of working with minimal supervision
- Achievement orientated
- Evidence of strong team working
- Excellent verbal and written communication skills
- Highly effective planning and organising
- Ability to work well under pressure, prioritise and meet multiple deadlines
- Active de-confliction of appointments schedule
- Highly developed attention to detail
- A keen interest in problem solving and innovation
- Flexible, approachable, friendly & adaptable nature
Experience/Qualifications
Proven experience in an Executive/Personal Assistant role at a high level within industry
Have appropriate proficiency in MS Office
Why Join QinetiQ?
As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.
As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture. www.qinetiq.com/en/careers/life-at-qinetiq
Benefits
- Matched contribution pension scheme, with life assurance
- Generous holiday allowance, with the option to purchase additional days
- Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
- Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
- We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
- Volunteering Opportunities – helping charities and local community
Our Recruitment Process
We want to make sure that our recruitment process is as inclusive as possible and we aspire to bring out the best in our candidates by creating an environment where everyone feels value, heard and supported. If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your Recruiter about potential reasonable adjustments.
Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which mean factors such as nationality or previous nationalities may affect the roles that you can be employed in.
Please note that all applicants for this role must be eligible for SC clearance, as a minimum.
UKSV National Security Vetting Solution: guidance for applicants – GOV.UK (www.gov.uk)
Seniority level
- Associate
Employment type
- Full-time
Job function
- General Business and Administrative
Industries
- Defense and Space Manufacturing
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Executive Assistant employer: QinetiQ
Contact Detail:
QinetiQ Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of an Executive Assistant, especially in a high-paced environment. Understanding the nuances of diary management and stakeholder communication will help you demonstrate your readiness for the role.
✨Tip Number 2
Network with current or former Executive Assistants within the industry. They can provide valuable insights into the role and may even refer you to opportunities at QinetiQ, increasing your chances of landing an interview.
✨Tip Number 3
Showcase your organisational skills by volunteering to manage events or projects. This experience can highlight your ability to handle multiple tasks and priorities, which is crucial for the Executive Assistant position.
✨Tip Number 4
Research QinetiQ's culture and values thoroughly. Tailoring your approach to align with their mission and demonstrating how you can contribute to their goals will make you a more appealing candidate.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on skills like diary management, communication, and problem-solving that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples from your past experiences that demonstrate your ability to support senior leaders effectively.
Highlight Key Skills: Emphasise your attention to detail, organisational skills, and ability to handle confidential information. These are crucial for the Executive Assistant role and should be evident in your application.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter. Ensure there are no spelling or grammatical errors, as this reflects your attention to detail and professionalism.
How to prepare for a job interview at QinetiQ
✨Showcase Your Communication Skills
As an Executive Assistant, excellent verbal and written communication skills are crucial. Be prepared to demonstrate your ability to articulate ideas clearly and concisely during the interview. You might be asked to draft a sample email or respond to a scenario, so practice articulating your thoughts effectively.
✨Highlight Your Organisational Abilities
This role requires exceptional planning and organisational skills. Be ready to discuss specific examples of how you've managed complex schedules or prioritised tasks in previous positions. Consider using the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the information you'll handle, it's important to convey your understanding of confidentiality. Prepare to discuss situations where you maintained discretion and professionalism, especially when dealing with high-level stakeholders.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to manage unexpected changes or conflicts in scheduling. Practising these responses will help you feel more confident and articulate during the interview.
