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- Tasks: Manage document workflows and ensure accuracy in a vibrant office environment.
- Company: Join a pioneering company in the heart of Greenwich, known for its innovative culture.
- Benefits: Enjoy a trendy workspace with potential for permanent employment after two months.
- Why this job: Be part of a dynamic team that values talent and offers impactful work in construction.
- Qualifications: Experience in document control within construction is essential; Asite knowledge is a must.
- Other info: Immediate start available; perfect for those seeking hands-on experience in a fast-paced setting.
This is a 2 month temp to perm role – with an immedaite start date! You will be based in a super trendy, lively Head Office in the heart of Greenwich where you will work with a very experienced, knowledgeable. Where the company culture is driven by pioneer-thinking and talent.
You\’ll be responsible for establishing, managing, and evolving Asite work flows to align with the clients internal processes, supporting both internal teams and external stakeholders. Your focus will include document accuracy, version control, work flow compliance, and providing consistent support to the wider construction and development team.
Key Responsibilities:
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Establish and maintain Asite-based information management procedures.
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Develop, test, and implement workflows for both ongoing and legacy projects.
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Efficiently manage document uploads, version control, and distribution via Asite.
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Maintain and update key folders (drawings, schedules, specifications).
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Set up and manage document registers.
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Upload and manage project documentation, including scans of internal records.
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Keep project teams updated on document status and outstanding actions.
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Ensure timely document distribution as directed by the Head of Construction.
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Monitor and report on document flow using appropriate schedules.
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Support project close-out, archiving, and handover processes.
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Maintain comprehensive and accurate records of all project documentation.
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Quality check all incoming and outgoing documents.
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Ensure efficient transfer of documentation to clients and consultants.
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Champion best practices in document control across internal teams.
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Support onboarding of external consultants and contractors to Asite.
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Liaise with the Asite team to ensure system functionality meets project and regulatory needs, including Golden Thread compliance.
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Test new Asite functionalists under consideration
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Undertake additional administrative tasks as required.
Person Specification:
Experience & Background:
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Proven experience in a Document Controller role within the construction industry.
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Strong understanding of document control processes and standards.
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Solid knowledge of version control and drawing/document numbering systems.
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Previous experience on large-scale residential or mixed-use developments.
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Experience with Asite is essential.
Key Skills:
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Expert user of Asite platform.
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Proficient in Microsoft Word, Excel, and Teams.
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Strong organisational and time management skills.
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High attention to detail and commitment to accuracy.
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Effective communicator – both verbal and written.
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Ability to work independently and solve problems proactively.
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Strong interpersonal skills and a collaborative team mindset.
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Resilient, adaptable, and solutions-focused.
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Document Controller - Greenwich employer: Deverell Smith Ltd
Contact Detail:
Deverell Smith Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller - Greenwich
✨Tip Number 1
Familiarise yourself with the Asite platform before your interview. Since experience with Asite is essential for this role, being able to discuss its features and how you've used it in past roles will show your preparedness and enthusiasm.
✨Tip Number 2
Highlight your experience in managing document control processes within the construction industry. Be ready to share specific examples of how you've ensured document accuracy and compliance in previous positions, as this will demonstrate your capability for the responsibilities outlined in the job description.
✨Tip Number 3
Prepare to discuss your organisational skills and time management strategies. Given the fast-paced environment of the role, showcasing how you prioritise tasks and manage multiple projects simultaneously will be crucial in convincing us of your fit for the position.
✨Tip Number 4
Emphasise your communication skills, both verbal and written. Since you'll be liaising with various teams and stakeholders, demonstrating your ability to convey information clearly and effectively will be key to landing this job.
We think you need these skills to ace Document Controller - Greenwich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control, particularly within the construction industry. Emphasise your familiarity with Asite and any large-scale projects you've worked on.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of document control processes and your ability to manage workflows. Mention specific examples of how you've ensured document accuracy and compliance in previous roles.
Highlight Key Skills: In your application, clearly outline your proficiency in Microsoft Word, Excel, and Teams, as well as your strong organisational skills. These are crucial for the Document Controller role.
Showcase Communication Skills: Since effective communication is key in this role, provide examples of how you've successfully liaised with teams and stakeholders in past positions. This will demonstrate your ability to support both internal and external parties.
How to prepare for a job interview at Deverell Smith Ltd
✨Know Your Asite Inside Out
Since the role requires expertise in the Asite platform, make sure you brush up on its features and functionalities. Be prepared to discuss how you've used Asite in previous roles and any specific workflows you've developed or managed.
✨Demonstrate Your Document Control Knowledge
Highlight your understanding of document control processes and standards during the interview. Be ready to provide examples of how you've ensured document accuracy and version control in past projects, especially in the construction industry.
✨Showcase Your Organisational Skills
The job demands strong organisational and time management skills. Prepare to discuss how you prioritise tasks and manage multiple documents simultaneously. You might even want to share a specific instance where your organisational skills made a significant impact.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Be ready to explain complex document control processes in simple terms, as you'll need to liaise with various stakeholders, including external consultants and contractors.
