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- Tasks: Join a dynamic team as a Document Controller, managing project data and ensuring smooth operations.
- Company: Kirby Group Engineering is a leading international engineering services contractor with a focus on innovation.
- Benefits: Enjoy excellent packages, career development programmes, and the chance to work on cutting-edge projects.
- Why this job: Be part of a vibrant culture that values collaboration, performance, and personal growth in engineering.
- Qualifications: 2+ years in Document Control, strong MS Office skills, and a keen eye for detail required.
- Other info: Opportunity to work on high-value projects in power and renewables across Europe.
The predicted salary is between 36000 - 60000 £ per year.
Document Controller | Bellshill, Glasgow | Power & Renewables
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Document Controller | Bellshill, Glasgow | Power & Renewables
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Document Controller | Bellshill, Glasgow | Powers & Renewables
- Permanent position available with a considerable portfolio of works for the next 5+ years
- To build your career by assisting in the delivery of ‘leading edge’ engineering projects.
- To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.
- To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability.
- To work with the best.
- Excellent package on offer with room for negotiations
About Kirby Group Engineering
Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies. Operating across Ireland, the UK and Europe, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.
Role Purpose
As a Document Controller, you will join our growing multi-disciplined engineering and construction team. You will play a key role in our continued growth and contribute to our reputation for operational excellence in this area. You will deliver a service that is world class. In return, you will receive professional and personal development opportunities and the chance to be a member of a truly world class team.
Document Controller Responsibilities
The key responsibilities are to work as part of our high-performance team to ensure all project systems and records are correctly created, stored and maintained. Support the project manager as required in the correct management and control of data and construction project activities:
- Controls and coordinates all project activities and data.
- Download all new project information from the projects share file system as it becomes available.
- Maintain the site drawing register as new information becomes available
- Remove, stamp and file appropriately the superseded drawings as they are presented
- Update the FTP server with new information as it becomes available.
- Log and tracks all outgoing RFI and design team queries.
- Log and track all incoming responses for RFI.
- Record and issue site meeting minutes.
- Log a register of all noted design changes to drawings and ensure this is kept up to date.
- Ensure smooth flow of information for all site staff and relevant sub-contractors.
- Update live drawings in office on drawing file stick and ensure most recent copies are always available.
- Organize and maintain a specification register as new information becomes available.
- Update live specifications on the server and ensure most recent copies are always available.
- Hyperlink specification register to said specifications.
- Organize and maintain a schedule register as new information becomes available.
- Update live schedules on the server and ensure most recent copies are always available
- Hyperlink schedule register to said schedules.
- Support the Project BIM/CAD team with drawings administration.
- Create and maintain the access register.
- Ensuring checks are completed for compliance with latest building regulations and relevant design codes.
- Ensure GDPR rules and systems are complied with at all times.
- You will proactively and vigilantly keep information secure and fully comply with the Kirby Information Security Management System (ISMS).
Necessary requirement of the Document Control
- Ideally will possess 2+ years’ experience in a similar Document Control position coming from an engineering or building services background
- Computer skills course such as ECDL or similar
- A good understanding of MS office package
- High level of attention to detail coupled with excellent organizational skills, Prompt resolution and issuance skills and a high level of attention to details
Desired Competencies / Special Role Requirements
- Flexible with the ability to adapt
- Decisive and action oriented
- Good communicator
- Influencer
- Team player
- Results driven
- Business aware
- An excellent planner and organizer
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
-
Industries
Construction, Industrial Machinery Manufacturing, and Appliances, Electrical, and Electronics Manufacturing
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Document Controller | Bellshill, Glasgow | Power & Renewables employer: Kirby Group Engineering
Contact Detail:
Kirby Group Engineering Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller | Bellshill, Glasgow | Power & Renewables
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in document control within the engineering sector. Being well-versed in platforms like BIM/CAD can give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the power and renewables industry, especially those who work in document control. Attend relevant events or join online forums to gain insights and potentially get referrals.
✨Tip Number 3
Demonstrate your attention to detail and organisational skills in any conversations or networking opportunities. Share examples of how you've successfully managed documentation in previous roles to showcase your capabilities.
✨Tip Number 4
Research Kirby Group Engineering's projects and values thoroughly. Tailor your discussions to reflect how your skills and experiences align with their commitment to operational excellence and innovation.
We think you need these skills to ace Document Controller | Bellshill, Glasgow | Power & Renewables
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control and engineering services. Emphasise any specific projects you've worked on that align with the responsibilities listed in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of Kirby Group Engineering's values and how your skills can contribute to their operational excellence. Mention your attention to detail and organisational skills, as these are crucial for the role.
Highlight Relevant Skills: In your application, clearly outline your proficiency with MS Office and any document management systems you've used. Provide examples of how you've successfully managed project documentation in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors or inconsistencies. A polished application reflects your attention to detail, which is essential for a Document Controller.
How to prepare for a job interview at Kirby Group Engineering
✨Showcase Your Organisational Skills
As a Document Controller, your ability to manage and organise information is crucial. Be prepared to discuss specific examples from your past experience where you successfully maintained records or improved data management processes.
✨Demonstrate Attention to Detail
Highlight your meticulous nature during the interview. You might be asked about how you ensure accuracy in documentation. Share instances where your attention to detail prevented errors or improved project outcomes.
✨Familiarise Yourself with Relevant Software
Since the role requires proficiency in MS Office and possibly other document control software, brush up on these tools before the interview. Be ready to discuss how you've used them in previous roles to enhance efficiency.
✨Emphasise Team Collaboration
The job involves working within a multi-functional team. Prepare to talk about your experiences collaborating with others, resolving conflicts, and contributing to team success. This will show that you can thrive in Kirby's collaborative culture.
