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- Tasks: Manage document control processes and ensure timely access to project documents.
- Company: Join a large Tier one Main Contractor with a strong reputation in the industry.
- Benefits: Gain experience in a collaborative environment with opportunities for growth.
- Why this job: Be part of a dynamic team, enhancing your skills in document management and communication.
- Qualifications: No specific qualifications required; just a passion for organization and teamwork.
- Other info: Work on-site in Twickenham and engage with cutting-edge technology like SharePoint and Microsoft Teams.
Document Controller Twickenham site based Large Tier one Main Contractor The purpose is to maintain an upstream and downstream communication of documents in a timely manor. Responsibilities: * To work with the Lead Document Controller to manage the Project's document control process via Common Data Environments (CDE). E.g. Sharepoint / Microsoft Teams, Client (Twexnet) and Kier (ProjectWise) portals, providing a well-regulated information resource. * Support the site team to access documents and records in a timely and controlled manner * Checking documents submitted – Quality Control * To be responsible for document version control (with the Lead Document Controller) * To aid with the management of the security and access to the document control system * Accessing client portals and according communication with Clients at team member's request * Downloading docs from portal or e-mail * Uploading document to relevant platforms – i.e. MS Teams, ProjectWise, Twexnet, SharePoint etc and storing in the folder structure and keeping version control right * Creating the project space on Teams / Sharepoint with the structure * Working with the Lead Document Controller to manage document control registers (Drawings, Technical Queriers, Waivers, Specifications, etc) * Issuing updates / registers to the team Please apply to be considered
Document Controller employer: Fawkes & Reece London
Contact Detail:
Fawkes & Reece London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarize yourself with Common Data Environments (CDE) like SharePoint and Microsoft Teams. Understanding how these platforms work will give you a significant advantage in managing documents effectively.
✨Tip Number 2
Brush up on your quality control skills, especially in document checking. Being able to identify errors or inconsistencies quickly will make you a valuable asset to the team.
✨Tip Number 3
Learn about version control best practices. Knowing how to manage document versions properly will help you maintain organization and efficiency in your role.
✨Tip Number 4
Practice effective communication skills, especially when dealing with clients and team members. Clear communication is key to ensuring everyone has access to the right documents at the right time.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Understand the Role: Make sure you fully understand the responsibilities of a Document Controller. Familiarize yourself with document control processes, Common Data Environments (CDE), and tools like SharePoint and Microsoft Teams.
Tailor Your CV: Highlight relevant experience in document management, quality control, and version control. Mention any specific tools or software you have used that relate to the job description.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the responsibilities listed. Provide examples of how you've successfully managed documents or supported teams in previous positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your attention to detail, which is crucial for a Document Controller.
How to prepare for a job interview at Fawkes & Reece London
✨Understand Document Control Systems
Familiarize yourself with Common Data Environments (CDE) like SharePoint, Microsoft Teams, and ProjectWise. Be prepared to discuss your experience with these platforms and how you can effectively manage document control processes.
✨Highlight Quality Control Experience
Since quality control is a key responsibility, be ready to share specific examples of how you've checked documents for accuracy and compliance in previous roles. This will demonstrate your attention to detail.
✨Showcase Communication Skills
Effective communication is crucial for this role. Prepare to discuss how you've successfully collaborated with teams and clients in the past, especially regarding document access and version control.
✨Demonstrate Organizational Skills
The ability to manage multiple documents and maintain version control is essential. Provide examples of how you've organized documents and maintained structured folder systems in your previous positions.
