HR Administrator

Join the UK’s fastest growing travel company!

Job Overview:

At Caledonian, we are passionate about building a positive and inclusive working environment where every team member feels supported and valued. As our team continues to grow, we are looking for a proactive and organised HR Administrator to join our HR department and provide key administrative and operational support across the employee lifecycle.

The Role:
This is an excellent opportunity for someone with a keen interest in HR to join a friendly and dynamic team. As HR Administrator, you will be the first point of contact for all HR-related queries and play a crucial role in ensuring the smooth running of day-to-day HR operations. Payroll knowledge or experience is a strong advantage, as you may be asked to support payroll preparation and data accuracy alongside the HR and Finance teams.

Responsibilities:

• Act as the first point of contact for all HR queries, providing timely and professional support.
• Maintain and update the HR system, ensuring accurate employee records.
• Monitor and maintain training compliance by administering staff training records through our learning management system (CPL). This includes generating and reviewing monthly compliance reports to ensure training requirements are met across the organisation.
• Generate reports and data insights from the HR system as required.
• Support the full recruitment and onboarding process, including interview coordination and issuing contracts.
• Assist with minute-taking in HR meetings and issue follow-up correspondence, including formal letters.
• Facilitate the probationary review process, ensuring timely reminders and documentation.
• Manage employee absence notifications and maintain absence records.
• Coordinate the leaver process, including exit interviews and documentation.
• Support the wider HR team on a range of people-focused projects and initiatives.
• Assist with payroll administration, such as preparing and verifying data for submission (if required)
• Travel to other sites will be required on occasions.

The ideal candidate will have:

• Previous experience in an HR or administrative role
• Strong organisational skills with great attention to detail
• Excellent communication and interpersonal skills
• Discreet and professional, with the ability to handle sensitive information.
• Proficient in Microsoft Office (especially Excel and Word)
• Payroll knowledge or experience is a strong advantage.
• A team player who is proactive and eager to learn

Qualifications:

• CIPD Level 3 (or working towards) is an advantage but not essential.

Benefits

• Employee discounts
• On-site parking
• Hybrid working

About us

You would be joining a business which excels in provision of holidays and short breaks, one of the leading holiday companies in the UK.

At Caledonian we recognise that the success of our business depends on our people and delivering a quality product. We understand that developing and supporting our people to deliver this quality is important and key to our success.

We believe in involving our people in decision-making and product improvement, we encourage all our team members to raise any suggestions or ideas to help us achieve our goals.

Your enthusiasm, contribution and commitment will be highly valued when you become a part of the wider Caledonian team.

Diversity & Inclusion

We actively promote a culture of diversity and inclusion, fostering an environment where every individual’s unique perspective and talent is valued and respected.

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