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- Tasks: Provide executive support, manage admin tasks, and coordinate projects in housing services.
- Company: Join a Local Authority in London focused on housing and social investment.
- Benefits: Gain experience in a dynamic team with opportunities for career development.
- Why this job: Work on meaningful projects that impact the community and enhance your skills.
- Qualifications: Experience in business support roles; strong organizational and communication skills required.
- Other info: Open to applicants at all levels; we value connections and future opportunities.
We are seeking a detail-oriented and proactive Executive Support Officer to join the Housing and Social Investment Directorate of a Local Authority in London. This role is pivotal in providing high-quality executive support to the Directorate Management Team (DMT), including personal, administrative, and secretarial services. You will play a key role in ensuring the smooth running of the directorate, contributing to strategic initiatives, and supporting various projects aimed at enhancing housing and social investment services. Key Responsibilities ·Executive Support: Provide comprehensive support to the Executive Director and DMT, including diary management, meeting coordination, and handling sensitive correspondence. ·Administrative Management: Develop and manage administrative processes, data collection, and information systems to support the directorate's operational efficiency. ·Project Support: Assist in the coordination and management of key projects and initiatives across the Housing and Social Investment Directorate. ·Communication & Briefing: Prepare briefings, presentations, and manage departmental communications, ensuring timely and accurate information flow. ·Governance & Compliance: Support governance processes, including business continuity planning, performance management, and adherence to data protection regulations. ·Stakeholder Engagement: Build and maintain effective relationships with internal teams, external partners, and key stakeholders to facilitate seamless service delivery. ·Event Coordination: Plan and coordinate events, seminars, and conferences, ensuring all logistical arrangements are in place for successful execution. ·Complaint Management: Work with the Customer Experience team to ensure complaints and queries are logged, investigated, and resolved within agreed timelines. About You ·Experience: Proven experience in a business support role, such as Executive Assistant, Personal Assistant, or Office Manager, with a track record of supporting senior executives. ·Skills: Strong organizational skills, including multitasking, problem-solving, and the ability to manage competing priorities in a fast-paced environment. ·Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with SharePoint and Teams. ·Communication: Excellent verbal and written communication skills, capable of presenting complex information clearly and concisely. ·Interpersonal Skills: Strong networking and relationship-building abilities, with a customer-focused mindset. ·Discretion: Experience handling confidential information with the utmost discretion and professionalism. ·Flexibility: Adaptability to changing circumstances, demonstrating resilience and a proactive approach to challenges. Why Apply? This is an exciting opportunity to be part of a dynamic team within a pivotal public sector directorate. You will have the chance to work on meaningful projects, contribute to the strategic direction of housing and social investment services, and develop your career in a supportive and engaging environment. If you are interested in this role and meet the criteria above, please send us your application today. If you have any questions about the vacancy, please click APPLY NOW. If you do not hear from us within 48 hours of applying, your application has been unsuccessful. Footnote If you feel that this job matches your skills but not the rate, location, or seniority, please feel free to send us your CV anyway. We constantly recruit for similar roles across all levels, UK-wide, and would be pleased to speak with you confidentially about your employment status. Even if you're currently satisfied in your role, we welcome calls from professionals looking to make future connections. Our specialist team at Carrington West has over 100 years of combined experience in this market. For more information, call Zubair at Carrington West on (phone number removed). By applying for this position, you agree for Carrington West to hold and process your personal data in accordance with our Data Protection Policy. Your data will only be shared with third-party clients for roles relevant to your application. You may withdraw consent at any time by contacting us
Executive Support Officer (Housing) employer: Carrington West
Contact Detail:
Carrington West Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Officer (Housing)
✨Tip Number 1
Familiarize yourself with the key responsibilities of the Executive Support Officer role. Understanding the nuances of diary management, meeting coordination, and project support will help you demonstrate your proactive approach during any discussions.
✨Tip Number 2
Highlight your experience in managing administrative processes and data collection. Be prepared to discuss specific examples where you've improved operational efficiency in previous roles, as this is crucial for the position.
✨Tip Number 3
Showcase your technical proficiency, especially with Microsoft Office Suite and tools like SharePoint and Teams. Being able to discuss how you've utilized these tools effectively in past roles can set you apart from other candidates.
✨Tip Number 4
Emphasize your interpersonal skills and ability to build relationships with stakeholders. Prepare to share examples of how you've successfully engaged with internal teams and external partners to facilitate service delivery.
We think you need these skills to ace Executive Support Officer (Housing)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive support roles. Emphasize your organizational skills, technical proficiency, and any experience with diary management or project coordination.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your motivation for applying and how your skills align with the responsibilities of the Executive Support Officer role. Mention specific examples from your past experiences that demonstrate your ability to handle sensitive correspondence and manage competing priorities.
Showcase Communication Skills: Since excellent verbal and written communication skills are crucial for this position, ensure your application materials are well-written and free of errors. Consider including a brief example of a complex project you successfully communicated to stakeholders.
Highlight Discretion and Professionalism: Given the importance of handling confidential information, include a statement in your application that reflects your experience with discretion and professionalism in previous roles. This will reassure the hiring team of your capability in managing sensitive information.
How to prepare for a job interview at Carrington West
✨Showcase Your Organizational Skills
As an Executive Support Officer, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed competing priorities and streamlined processes in previous roles.
✨Demonstrate Discretion and Professionalism
This role involves handling sensitive information. Share experiences where you maintained confidentiality and professionalism, highlighting your ability to manage confidential correspondence effectively.
✨Highlight Your Technical Proficiency
Familiarity with Microsoft Office Suite and tools like SharePoint and Teams is essential. Be ready to discuss your experience with these tools and how you've used them to enhance productivity in past positions.
✨Prepare for Stakeholder Engagement Scenarios
Building relationships with internal teams and external partners is key. Think of examples where you've successfully engaged stakeholders, resolved conflicts, or facilitated communication to ensure smooth service delivery.
