Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support leadership teams with admin tasks, meeting coordination, and document management.
- Company: Join Wellcome Trust, a global charity improving health through science and advocacy.
- Benefits: Enjoy hybrid working, flexible hours, and a commitment to diversity and inclusion.
- Why this job: Make a real impact on health challenges while working in a supportive and inclusive environment.
- Qualifications: Strong admin skills, proficiency in Microsoft Office, and excellent communication abilities required.
- Other info: This is a permanent role with a salary of £38,300, closing date for applications is 4 August 2025.
The predicted salary is between 30300 - 46300 £ per year.
PA/Team coordinator, Equity page is loaded
PA/Team coordinator, Equity
Apply locations London posted on Posted 2 Days Ago job requisition id R-002650
Salary: £ 38 ,300
Closing date: Monday, 4 August 2025
Contract type: Permanent
Interview dates: W/C Monday 1 September
The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships.
We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.
These challenges need the bold science we support, but they won’t be solved by science alone.
We are looking for t wo PA/Team Coordinator to join our Equity team.
Where in Wellcome will I be working?
The PA/ Team coordinator roles are new and exciting roles within the Equit y team task ed to help us achieve more impact from our mission, by focussing on the people and communities most affected by the health challenges we take on. One role will support our Equitable R esearch Practice team , and one will support our Workplace Equity and Equity Lab team s .
The Equitable Research Practice (ERP) team partner s across Wellcome ’s Strategic Programmes , embed ding equity in our research agendas . The Workplace Equity (WE) team lead s efforts to become an inclusive employer within and beyond Wellcome by partnering internally with operations teams and externally with our major partners . Equity Lab (EL) generate s and translate s evidence on what works for equity.
What will I be doing?
We are looking for two PAs/ Team Coordinators, to provide administrative support to 2-3 Leadership members within the ERP and WE/EL teams , assist with the co-ordination and logistics of team activities , and ensure the smooth running of each team .
As a PA/Team Coordinator , yo u will :
-
Manage diaries for l eadership members and act as a point of contact for internal and external stakeholders
-
Complete expenses and process invoices on behalf of Leadership members
-
Prepare papers for internal and external meetings, attending such meetings and producing minutes as required .
-
Implement and maintain excellent document and filing management systems
-
Arrange travel and meetings for Leadership team members and team.
-
Lead on the planning and coordination of regular full team meetings, away days & socials, including scheduling, producing agendas and minutes .
-
Contribute to a diverse and inclusive culture across the organisation, collaborating across departments.
Is this job for me?
We are looking for a candidate who possesses strong administrative experience, exemplified by their proficiency in managing complex calendars, drafting correspondence, and preparing agendas and paperwork for meetings. A candidate that t ake s initiative and meet s deadlines is vital alongside good organisational skills . We’d love to work with a candidate that demonstrates the ability to work with people at all levels, including a high proficiency in both written and verbal communication
To apply for this role please submit an update CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.
Minimum Criteria:
-
PAor administrationexperience
-
Advanced IT Skills – excellent working knowledge of Microsoft Office software including SharePoint.
-
Ability to multi-task,prioritise, take initiative and work to deadlines.
-
Methodical and organised approach to work with very high attention to detail.
You can view the full job description on our website
You can read more about the benefits we offer our employees on our website
Our Hybrid Way of W orking
We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best.
At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office .
Diversity and Inclusion is at the heart of everything we do
Diversity and Inclusion is a priority at Wellcome . We are committed to cultivating a fair andinclusiveenvironment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition.Please visit our website for more information on adjustments and accessibility, or contact us at jobs@wellcome.org .
#LI – BP1
#LI-Hybrid
About Us
We support researchers, we take on big health challenges, we campaign for better science, and we help everyone get involved with science and health research. Wellcome isn\’t just a supporter of great ideas, it\’s a great place to work. We offer excellent benefits and help our employees to develop in an open, respectful culture where differences are valued.
#J-18808-Ljbffr
PA/Team coordinator, Equity employer: WELLCOME TRUST
Contact Detail:
WELLCOME TRUST Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/Team coordinator, Equity
✨Tip Number 1
Familiarise yourself with the Wellcome Trust's mission and values. Understanding their focus on equity and health challenges will help you align your responses during interviews and demonstrate your genuine interest in their work.
✨Tip Number 2
Network with current or former employees of the Wellcome Trust, especially those in administrative roles. They can provide insights into the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss your organisational skills and experience managing complex calendars. Think of specific examples where you've successfully coordinated multiple tasks or events, as this will be crucial for the PA/Team Coordinator role.
✨Tip Number 4
Showcase your proficiency in Microsoft Office and SharePoint by being ready to discuss how you've used these tools in previous roles. Highlight any specific projects where your IT skills made a significant impact.
We think you need these skills to ace PA/Team coordinator, Equity
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in managing complex calendars and drafting correspondence. Use specific examples that demonstrate your organisational skills and attention to detail.
Answer Application Questions Thoughtfully: When responding to the application questions, provide clear and concise answers that showcase your ability to multi-task, prioritise, and take initiative. Relate your experiences to the minimum criteria outlined in the job description.
Highlight IT Proficiency: Emphasise your advanced IT skills, especially your knowledge of Microsoft Office software and SharePoint. Mention any specific projects or tasks where you successfully utilised these tools.
Showcase Communication Skills: In your application, illustrate your written and verbal communication skills. Provide examples of how you've effectively communicated with stakeholders at various levels, as this is crucial for the PA/Team Coordinator role.
How to prepare for a job interview at WELLCOME TRUST
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific examples where you managed complex calendars, organised meetings, or handled correspondence effectively.
✨Demonstrate Proficiency in IT
Since advanced IT skills are crucial for this role, ensure you can confidently talk about your experience with Microsoft Office and SharePoint. Consider preparing a brief demonstration of how you've used these tools in past roles.
✨Emphasise Your Organisational Abilities
The role requires a methodical and organised approach. Be ready to share strategies you use to prioritise tasks and manage multiple responsibilities, especially under tight deadlines.
✨Communicate Your Commitment to Diversity and Inclusion
Wellcome values diversity and inclusion highly. Prepare to discuss how you have contributed to creating an inclusive environment in your previous roles and how you plan to continue doing so in this position.
