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- Tasks: Join our team as a Procurement Administrator, managing supply chain tasks and vendor communications.
- Company: Rapiscan Systems provides cutting-edge X-ray technologies for security across the globe.
- Benefits: Enjoy a temporary role with potential for growth and valuable experience in a dynamic environment.
- Why this job: Be part of a mission that combats global threats while developing your skills in a supportive team.
- Qualifications: Ideal candidates are organised, customer-focused, and proficient in Microsoft Excel with ERP experience.
- Other info: This role is perfect for those looking to gain hands-on experience in procurement and supply chain management.
The predicted salary is between 25000 - 35000 £ per year.
Overview
Rapiscan we are proud to be a trusted provider of advanced X-ray technologies for ports, borders, military, high-threat facilities and critical infrastructure all over the world. Be a part of our mission to provide our customers with best-in-class cargo and vehicle screening systems and services so they can combat terrorism, trade fraud, drug and weapon smuggling, and illegal immigration.
Rapiscan Systems is seeking a temporary Expediter, to add to our team based out of Stoke-On-Trent facility.
Overview of Role
This temporary role will provide the supply chain with an accurate and methodical approach, ensuring that all materials are chased in a timely manner, understanding the need of our internal customers and meeting their expectations. Maintaining shortage reports and updating daily with new/latest data, ensuring MRP system (Navision) reflects these changes and all parties kept notified.
Comply with functional and business procedures and policies at all times. Ensure that in all contact with third parties, represent Rapiscan in a professional and competent manner ensuring compliance with all relevant Rapiscan functional and business policies, in particular but not limited to contractual policies, quality systems, ethical trading practises and statutory obligations.
Responsibilities
- Provide performance metrics.
- Communicate to vendors efficiently
- Ensure that supplier invoices and shipping paperwork are administered accurately
- Chase up and Expedite Purchase Orders to meet SLAs
- Contacts vendors and shippers to ensure that merchandise, supplies, and equipment are forwarded on specified shipping date: Contacts vendor by mail, phone, or visit to verify shipment of goods on specified date.
- Communicate with Transportation Company to preclude delays in transit.
- Handle any issues related to vendor service, such as poor product quality or delivery delays
- Find solutions to delays, vendor errors, and other problems as they arise
- Work with various departments to determine the amount and type of goods required
- Maintain an accurate Shortage Report.
- Track orders from placement through delivery.
- Inspect goods upon delivery to ensure that the standards of quality are met and the appropriate quantity has been received.
- Arrange for distribution of materials upon arrival.
- May inspect products for quality and quantity to ensure adherence to specifications.
- Produce meaningful metrics.
- Maintain responsibility for assigned Vendors, placing orders and developing relationships.
-
Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
-
Demonstrate behaviour consistent with the company’s Code of Ethics and Conduct.
-
It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid recurrence of the problem.
-
Duties may be modified or assigned at any time to meet the needs of the business.
Qualifications
- The successful Purchasing Expeditor will possess:-
- The ability to work as part of a small and busy team
- Excellent Customer service skills
- Excellent organisational and prioritisation skills
- Demonstrate previous knowledge of Purchase Order and Expediting Processes
- Excellent PC skills; in particular highly proficient use of Microsoft Excel.
- Experience with Agile PLM an advantage.
- Must have ERP/MRP experience, desirable: Microsoft Navision / D365 MRP experience.
OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.
- The successful Purchasing Expeditor will possess:-
- The ability to work as part of a small and busy team
- Excellent Customer service skills
- Excellent organisational and prioritisation skills
- Demonstrate previous knowledge of Purchase Order and Expediting Processes
- Excellent PC skills; in particular highly proficient use of Microsoft Excel.
- Experience with Agile PLM an advantage.
- Must have ERP/MRP experience, desirable: Microsoft Navision / D365 MRP experience.
OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.
- Provide performance metrics.
- Communicate to vendors efficiently
- Ensure that supplier invoices and shipping paperwork are administered accurately
- Chase up and Expedite Purchase Orders to meet SLAs
- Contacts vendors and shippers to ensure that merchandise, supplies, and equipment are forwarded on specified shipping date: Contacts vendor by mail, phone, or visit to verify shipment of goods on specified date.
- Communicate with Transportation Company to preclude delays in transit.
- Handle any issues related to vendor service, such as poor product quality or delivery delays
- Find solutions to delays, vendor errors, and other problems as they arise
- Work with various departments to determine the amount and type of goods required
- Maintain an accurate Shortage Report.
- Track orders from placement through delivery.
- Inspect goods upon delivery to ensure that the standards of quality are met and the appropriate quantity has been received.
- Arrange for distribution of materials upon arrival.
- May inspect products for quality and quantity to ensure adherence to specifications.
- Produce meaningful metrics.
- Maintain responsibility for assigned Vendors, placing orders and developing relationships.
-
Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork.
-
Demonstrate behaviour consistent with the company’s Code of Ethics and Conduct.
-
It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid recurrence of the problem.
-
Duties may be modified or assigned at any time to meet the needs of the business.
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Procurement Administrator - Temp employer: OSI Systems
Contact Detail:
OSI Systems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator - Temp
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Microsoft Navision and Excel. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Research Rapiscan Systems and their core values of Integrity, Innovation, Accountability, and Teamwork. Be prepared to discuss how your personal values align with theirs, as cultural fit is often just as important as skills.
✨Tip Number 3
Network with current or former employees of Rapiscan Systems on platforms like LinkedIn. They can provide valuable insights into the company culture and the specifics of the Procurement Administrator role, which can help you tailor your approach.
✨Tip Number 4
Prepare examples of how you've successfully managed vendor relationships or resolved supply chain issues in the past. Having concrete examples ready will help you illustrate your problem-solving skills and experience during the interview.
We think you need these skills to ace Procurement Administrator - Temp
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in procurement and supply chain management. Emphasise your organisational skills and any previous roles that involved purchase order processes or vendor communication.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role at Rapiscan Systems. Mention specific skills that align with the job description, such as your proficiency in Microsoft Excel and any experience with ERP/MRP systems like Navision.
Showcase Relevant Skills: Clearly outline your customer service skills and ability to work in a team. Provide examples of how you've successfully managed vendor relationships or resolved issues related to product quality or delivery delays.
Proofread Your Application: Before submitting, double-check your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a role that requires accuracy in managing orders and reports.
How to prepare for a job interview at OSI Systems
✨Know Your Role
Make sure you understand the responsibilities of a Procurement Administrator. Familiarise yourself with terms like Purchase Orders, Expediting Processes, and MRP systems, especially Microsoft Navision, as these will likely come up during your interview.
✨Showcase Your Teamwork Skills
Since this role requires working as part of a small and busy team, be prepared to discuss examples of how you've successfully collaborated with others in previous positions. Highlight your ability to communicate effectively and support your colleagues.
✨Demonstrate Problem-Solving Abilities
Expect questions about how you would handle vendor issues or delays. Prepare specific examples from your past experiences where you identified problems and implemented solutions, showcasing your proactive approach.
✨Emphasise Customer Service
Excellent customer service skills are crucial for this role. Be ready to share instances where you went above and beyond to meet customer needs, whether internal or external, and how you maintained professionalism under pressure.
