Event Project Manager - PIMCO

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Position Overview

PIMCO is seeking a Senior Events Project Manager (SPM) to join our vibrant Events team in London. This exciting role involves managing events and collaborating across teams to deliver high-quality experiences. This is a great opportunity for an experienced professional to work on the planning, execution, and evaluation of both UK and international events, with a focus on EMEA Wide and internal events. In this role you will work closely with a wide range of stakeholders to ensure successful delivery of events.

Key Responsibilities

Event Management

• Develop and manage detailed project plans, timelines, and budgets for a diverse portfolio of events, ensuring alignment with client expectations and organisational goals.
• Lead the end-to-end delivery of complex events, including third-party events, internal events proprietary events and Tier 2 and Tier 3 regional events across EMEA.
• Foster a collaborative and high-performing team environment, promoting best practices.

Stakeholder Management

• Collaborate effectively with internal teams, clients, and vendors to facilitate clear communication and ensure all parties are informed and engaged throughout the event lifecycle.
• Build and maintain strong relationships with senior stakeholders to align event objectives with broader business strategies.

Event Execution and Delegate Management

• Oversee all aspects of event logistics and on-site operations to ensure flawless execution.
• Manage delegate registration, communication, and on-site support to deliver a seamless and positive attendee experience.

Post-Event Evaluation and Continuous Improvement

• Conduct post-event evaluations to gather feedback from attendees and stakeholders, analyzing results to identify areas for improvement and best practices for future events.
• Lead initiatives to improve event processes, tools, and technologies, staying abreast of industry trends and best practices. Ensure processes are followed correctly and documented.

Marketing and Event Materials

• Lead the creation and distribution of event materials such as invitations and QR codes linking to marketing content, ensuring materials are tailored to the event audience and aligned with marketing strategies.
• Collaborate closely with marketing teams to maximize event engagement and reach through innovative material design and delivery.

Vendor and Supplier Management

• Establish and maintain strong relationships with key vendors and suppliers to secure competitive pricing and high-quality service delivery.
• Oversee contracts and service level agreements to ensure compliance and value for money.

Budget and Financial Oversight

• Manage event budgets, including forecasting, tracking, and quarterly assessment to ensure financial targets are met.
• Approve and manage vendor invoices and payments in line with budgetary constraints.
• Maintain comprehensive records of project details, including timelines, budgets, and meeting notes, ensuring all documentation is accurate and up to date.

Position Requirements

• 7+ years of experience in event project management, preferably with exposure to EMEA proprietary events and Tier 2 and Tier 3 regional events.
• Strong organisational skills with meticulous attention to detail and the ability to see the big picture.
• Excellent communication skills, both written and verbal, with the ability to engage effectively with clients, senior stakeholders, and team members.
• Proven ability to manage complex budgets and financial tracking.
• Experience with event management software, particularly Cvent, is highly desirable.
• Demonstrated leadership experience, including line management responsibilities.
• A degree in a related field is preferred but not mandatory.

Personal Competencies

• A team player with a genuine passion for events and a commitment to developing a successful career in event project management.
• Self-motivated with a strong sense of initiative and accountability.
• Exceptional interpersonal skills, capable of building strong relationships with clients, vendors, and colleagues.
• Resilient and adaptable in a dynamic work environment, with the ability to manage multiple priorities.
• Strong problem-solving skills and the ability to think critically under pressure.

Equal Employment Opportunity and Affirmative Action Statement

PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.

Applicants with Disabilities

PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.