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- Tasks: Support MD/Director with admin tasks, meeting coordination, and document preparation.
- Company: Join a dynamic team in a fast-paced environment with potential for growth.
- Benefits: Enjoy flexible work options, including remote Fridays and a chance for permanent placement.
- Why this job: Gain valuable experience, develop skills, and be part of a collaborative culture.
- Qualifications: Strong communication skills, MS Office proficiency, and a flexible, organised approach required.
- Other info: This is a 3-month contract with the possibility of becoming permanent.
3 MONTHS CONTRACT (Possibility of getting permanent)
4 days in the office and Friday wfh
Responsibilities, Tasks & Requirements
- To provide secretarial and administrative support service at MD/Director level and their deal teams
- Meeting Coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, and audio conference
- Compile expense reports in a timely manner ensuring all appropriate receipts are attached and submissions are in line with company policy
- Ability to prepare PowerPoint presentations, excel and word documents for team members as required
- Document production as and when required including preparation, printing and binding
- General administrative support: booking bikes, couriers, taxis, organising team events, booking client lunches and dinners
- Ad hoc project work as requested
- Providing cover for other IB team assistants and reception cover as required
- Assisting EAs and other staff with events and team led events
- Assisting the team with booking holidays through the edays system
- Answering the telephone in a professional manner, taking accurate messages and relaying these appropriately without delay
Experience, Skills & Competencies Required
- Excellent communication skills (written and oral)
- Ability to work on own initiative and manage time effectively
- Well organised and methodical approach
- Flexible attitude
- High level of interpersonal skills and a good team player
- Good working knowledge of MS Office
- Ability to use video conferencing and presentation facilities (training will be given)
- Discreet, professional manner – maintain confidentiality on all aspects of workload
- Approachable and partnership orientated to assist with all tasks throughout the London office
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Junior Executive Assistant employer: Superb People Ltd
Contact Detail:
Superb People Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Executive Assistant
✨Tip Number 1
Familiarise yourself with the tools and software commonly used in executive assistance, such as MS Office, video conferencing platforms, and project management tools. This will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Practice your communication skills by engaging in conversations with friends or colleagues. Being articulate and professional in both written and verbal communication is crucial for this role, so honing these skills can set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by volunteering to coordinate small events or meetings. This hands-on experience will not only enhance your resume but also provide you with real-life examples to discuss during interviews.
✨Tip Number 4
Network with current or former executive assistants to gain insights into the role and its challenges. They can offer valuable advice and may even refer you to opportunities within their organisations, including ours at StudySmarter.
We think you need these skills to ace Junior Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Junior Executive Assistant. Emphasise your organisational skills, communication abilities, and proficiency in MS Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains why you are a good fit. Mention specific experiences that demonstrate your ability to manage time effectively and work independently.
Highlight Relevant Skills: In your application, clearly outline your excellent communication skills, flexibility, and interpersonal abilities. Provide examples of how you've successfully coordinated meetings or managed administrative tasks in the past.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant role.
How to prepare for a job interview at Superb People Ltd
✨Showcase Your Organisational Skills
As a Junior Executive Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised meetings or events in the past, highlighting your attention to detail and time management skills.
✨Communicate Clearly and Professionally
Excellent communication is key for this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you handle phone calls and messages professionally, as well as your experience with written communication.
✨Familiarise Yourself with MS Office
Since a good working knowledge of MS Office is required, brush up on your skills in PowerPoint, Excel, and Word. Consider preparing a sample presentation or document to showcase your proficiency during the interview.
✨Demonstrate Flexibility and Team Spirit
The role requires a flexible attitude and the ability to work well within a team. Be ready to share examples of how you've adapted to changing circumstances or supported colleagues in previous roles, emphasising your collaborative approach.
