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- Tasks: Support the Staff ID & Vetting Team with Right to Work and DBS checks.
- Company: Join Imperial, a world-leading STEM university committed to excellence.
- Benefits: Enjoy 39 days of annual leave, a generous pension, and interest-free travel loans.
- Why this job: Be part of a diverse team and contribute to a positive onboarding experience.
- Qualifications: Administrative experience in HR or compliance, strong communication skills, and attention to detail required.
- Other info: This is a full-time role within a collaborative and inclusive work culture.
The predicted salary is between 27800 - 28700 £ per year.
About the role
Do you have a keen eye for detail and a passion for providing excellent customer service? Want to continue your career in a world-leading STEM university? Join us as a Staff ID and Vetting Assistant.
Imperial is centralising its Right to Work (RTW) check process to ensure a consistent and compliant approach across the university. We are looking for an organised and proactive individual to provide administrative support to our Staff ID & Vetting Team. In this role, you will help ensure new and existing staff have the correct Right to Work and Disclosure & Barring Service (DBS) checks in place – supporting individuals through the process while helping Imperial meet its legal obligations.
What you would be doing
In this fast-paced and detail-orientated role, you’ll play a key role in ensuring that all new and existing staff have the ID checks they need. This would include sending out communications and reminders, generating links via our ID check platforms, and carrying out the necessary Right to Work and DBS checks
At Imperial, we hire a wide range of colleagues – from world-leading researchers to catering assistants – and it is important to us that everyone has a smooth, positive experience when joining our staff community. You will contribute to that experience by working closely with colleagues from across the People Function, including within the Staff Immigration and Compliance teams as well our Recruitment and Staff Hubs, as part of the wider onboarding process.
What we are looking for
- Proven administrative experience in roles such as HR, Compliance, Office Assistant or similar, within a fast-paced, service-led environment.
- Excellent organisational and time management skills, with the ability to prioritise high volumes of work and meet tight deadlines.
- Confident communicator with strong written and verbal skills; able to engage sensitively and professionally with a wide range of people to deliver a great service.
- A proactive, detail-oriented approach with the ability to produce accurate, high-quality work under pressure.
- Sound understanding of GDPR, confidentiality, and a working knowledge of employment/compliance processes (e.g. Right to Work checks, DBS).
- Comfortable working independently while knowing when to seek guidance or escalate issues.
- Customer-focused mindset with a positive, can-do attitude and a commitment to delivering value.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience using HR systems or similar databases.
What we can offer you
- The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
- Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
- Interest-free season ticket loan schemes for travel.
- Be part of a diverse, inclusive and collaborative work culture with variousstaff networksand resources to support your personal and professionalwellbeing.
Further information
This is a full-time post.
The Staff ID & Vetting Team is part of the Compliance team within Imperial’s People Function. As a People Function, our goal is to attract a diverse community of the highest calibre talent, deliver a sector-leading employee experience, and provide an efficient, effective, and integrated service to all who use our support
If you require any further details about the role, please contact:
Rebecca Stevenson –r.stevenson@imperial.ac.uk.
£33,810 to £34,397 per annum
#J-18808-Ljbffr
Staff ID and Vetting Assistant employer: Imperial College London
Contact Detail:
Imperial College London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Staff ID and Vetting Assistant
✨Tip Number 1
Familiarise yourself with the Right to Work and DBS check processes. Understanding these procedures will not only help you in the role but also demonstrate your proactive approach during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed high volumes of work in previous roles. Be ready to discuss specific situations where you successfully prioritised tasks under pressure.
✨Tip Number 3
Brush up on your communication skills, especially in a customer service context. Think of ways you can illustrate your ability to engage sensitively with diverse individuals, as this is crucial for the role.
✨Tip Number 4
Demonstrate your knowledge of GDPR and confidentiality practices. Being well-versed in these areas will show that you understand the importance of compliance in the role and are ready to contribute effectively.
We think you need these skills to ace Staff ID and Vetting Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in HR or compliance roles. Emphasise your organisational skills and ability to manage high volumes of work under tight deadlines.
Craft a Strong Cover Letter: In your cover letter, express your passion for customer service and detail your proactive approach to problem-solving. Mention your understanding of GDPR and compliance processes, as these are crucial for the role.
Showcase Communication Skills: Since the role requires strong written and verbal communication skills, consider including examples of how you've effectively engaged with diverse groups in previous positions. This will demonstrate your ability to deliver great service.
Highlight Technical Proficiency: Mention your proficiency in Microsoft Office and any experience with HR systems or databases. This is important for the administrative tasks you'll be handling in the Staff ID & Vetting Team.
How to prepare for a job interview at Imperial College London
✨Showcase Your Organisational Skills
Given the role's emphasis on administrative support and managing high volumes of work, be prepared to discuss specific examples of how you've successfully organised tasks or projects in previous roles. Highlight your time management strategies and how you prioritise effectively.
✨Demonstrate Customer Service Excellence
As this position involves engaging with a wide range of individuals, it's crucial to convey your customer-focused mindset. Share experiences where you provided exceptional service, especially in challenging situations, to illustrate your ability to maintain professionalism and sensitivity.
✨Familiarise Yourself with Compliance Processes
Understanding GDPR, Right to Work checks, and DBS processes is vital for this role. Brush up on these topics before the interview and be ready to discuss how your knowledge can contribute to ensuring compliance within the university.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Prepare for scenarios related to managing tight deadlines or dealing with sensitive information, and think about how you would approach these situations in a proactive manner.
