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For Companies At a Glance
- Tasks: Support a UNHW couple with business, family life, and travel logistics.
- Company: Join a dynamic family involved in philanthropy and international ventures.
- Benefits: Enjoy a varied role with opportunities for personal growth and relationship building.
- Why this job: Perfect for those who thrive under pressure and love multitasking in a vibrant environment.
- Qualifications: Experience with UHNW families and exceptional planning skills are essential.
- Other info: Role requires flexibility and out-of-hours availability; based in London.
The predicted salary is between 48000 - 84000 £ per year.
Job Description
This UNHW couple is looking for a Business and Private PA to help support them across their business ventures, philanthropic endeavours, family life and multiple international properties and boats. The role involves managing schedules across the family, household operations and maintenance, and travel logistics while providing high-level administrative support. They need an excellent communicator with high emotional intelligence, who is pre-emptive and good at assimilating information and noticing any gaps where they could support the couple. This is a very big role with a wide scope and therefore it needs someone who can juggle workloads and prioritises and who works well under pressure and doesn't get flustered. The couple are involved in various boards and enjoy sailing pursuits. They are looking for someone with longevity on their CV, who is loyal, calm, professional and adept at managing both personal and business tasks. The role will include but not be limited to:
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- Managing the diaries of the 2 principals – husband (business diary) and wife (personal diary). This requires a proactive and confident approach to deal with diary conflicts in busy schedules and tracking of the family diary (including their older children).
- House and Staff management – organise and oversee property maintenance, develop strong working relationships with house staff in different locations.
- Travel and logistics – understand the rhythms of travel for different family members and coordinate these.
- Organise family schedules, appointments, and travel itineraries
- Manage household service schedules with annual reminders.
- Maintain weekly task lists, communicate follow up, updates and issues and plan proactively.
- Comfortable receiving communications over different platforms – phone, whatsapp and email
- Able to assimilate information and help provide solutions / options independently, and / or reaching out to discuss with Principals as required.
- Willing to be accessible outside working hours to manage / discuss scheduling changes or schedule issues due to time zone constraints or other travel requirements
- Knowledge and management of philanthropic commitments and corresponding social events.
- Manage social, cultural, and sports memberships.
- Help prioritise cultural activities, restaurant bookings, and secure event tickets.
- Coordinate household services and maintenance.
- Schedule and oversee repairs, cleaning, and service visits. An expectation that all services and repairs are understood and can be communicated clearly to principal.
- Manage staff rota including; hours, vacation and overtime for household staff.
- Oversee job lists, projects and staff schedules.
- Coordinate pet care with dog walker & healthcare appointments.
- Manage necessary travel documents for pets to travel between UK and overseas.
- Handle post, filing, household purchases, and office supplies.
- Coordinate approvals and forwarding of household bills to be paid by the Family Office.
- Manage passport renewals.
- Coordinate with Principal on family / staff gifts.
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This is a really varied, all encompassing role. Whilst the family are very nice they have high expectations and they want someone with exceptional planning skills and attention to detail who is experienced, calm, capable and professional. The EA/PA must be someone who enjoys working hard, building great relationships with the Principals and household staff alike, and who is willing to go the extra mile. This role will required out of hours work. Previous experience supporting a UHNW couple/family is key, and candidates must have experience working both on the business and private side. This role is based in London between their private residence and family office 5 days per week.
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Please note, that due to the high volume of applications we receive for every jobs we post, we are only able to respond to successful applicants
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Business and Private PA for UNHW Couple employer: Lavender Jones Recruitment
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business and Private PA for UNHW Couple
✨Tip Number 1
Familiarise yourself with the lifestyle and interests of UHNW individuals. Understanding their philanthropic pursuits, travel preferences, and personal interests will help you demonstrate your ability to anticipate their needs during the interview.
✨Tip Number 2
Highlight your experience in managing complex schedules and logistics. Be prepared to discuss specific examples where you've successfully juggled multiple priorities and resolved scheduling conflicts, as this is crucial for the role.
✨Tip Number 3
Showcase your communication skills by being articulate and confident in your interactions. Since the role requires liaising with various stakeholders, demonstrating your ability to communicate effectively across different platforms will set you apart.
✨Tip Number 4
Emphasise your emotional intelligence and calm demeanour. The couple is looking for someone who can handle pressure gracefully, so be ready to share instances where you've maintained composure in challenging situations.
We think you need these skills to ace Business and Private PA for UNHW Couple
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any previous roles supporting UHNW individuals or families. Emphasise your organisational skills, attention to detail, and ability to manage multiple tasks under pressure.
Craft a Compelling Cover Letter: In your cover letter, express your understanding of the unique demands of the role. Mention specific examples from your past that demonstrate your emotional intelligence, proactive approach, and ability to juggle personal and business responsibilities.
Showcase Communication Skills: Since excellent communication is key for this role, consider including a section in your application that outlines your experience with various communication platforms. Highlight how you have effectively managed communications in previous positions.
Demonstrate Longevity and Loyalty: Given the couple's preference for candidates with longevity on their CV, be sure to mention any long-term roles you've held. Discuss your commitment to previous employers and how you can bring that same loyalty to this position.
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Organisational Skills
Given the complexity of managing multiple schedules and tasks, be prepared to discuss specific examples of how you've successfully organised and prioritised workloads in previous roles. Highlight your ability to juggle various responsibilities without getting flustered.
✨Demonstrate Emotional Intelligence
This role requires high emotional intelligence. Be ready to share instances where you've effectively communicated with different personalities or resolved conflicts. Show that you can read situations and adapt your approach accordingly.
✨Familiarise Yourself with Their Lifestyle
Research the couple's philanthropic interests and any public information about their business ventures. This will not only show your genuine interest but also help you understand their needs better during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-life scenarios. Think of potential scheduling conflicts or household management issues and how you would handle them. This will demonstrate your proactive approach and ability to think on your feet.
