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- Tasks: Support IP attorneys with administrative tasks and client service.
- Company: Join a prestigious law firm known for its excellence in Intellectual Property.
- Benefits: Enjoy a full-time role with competitive salary and potential for growth.
- Why this job: Be part of a dynamic team making an impact in the legal field.
- Qualifications: Ideal candidates have IP exposure and strong Microsoft Office skills.
- Other info: Remote work options may be available; perfect for students seeking experience.
The predicted salary is between 48000 - 76000 £ per year.
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Direct message the job poster from The Phoenix Group
Principal Recruiter at The Phoenix Group
Our client, a prestigious law firm, is seeking a Legal Administrative Assistant in Intellectual Property (IP) to join their team! The Legal Administrative Assistant supports IP attorneys and staff by delivering exceptional client service both within the firm and to external clients.
Key Responsibilities:
- Provide administrative and legal support to IP attorneys.
- Manage attorney calendars, track deadlines, and enter billable time into accounting systems.
- Process new matter requests, client billing, and vendor payments.
- Prepare and file Information Disclosure Statements (IDS) with the USPTO.
- Assist with docketing tasks and maintain organized patent application files.
- Review and take action on incoming mail (physical and electronic).
- Keep client contact details and reporting instructions up to date.
- Coordinate tasks with the IP Manager, other departments, and colleagues to meet deadlines.
- Work closely with the Docketing team to ensure all IDS deadlines are met.
- Review attorneys’ docket reports and send reminders for critical dates and actions.
- Help intake and process transferred case files, ensuring completeness and accurate docket entry.
- Support and manage long-term or large-scale projects as assigned.
Qualifications:
- IP exposure is ideal!
- Bachelor’s degree preferred, not mandatory.
- Minimum of 3 years in administrative, legal, or executive assistant roles.
- Strong skills in Microsoft Word, Outlook, and other Office applications.
Seniority level
-
Seniority level
Associate
Employment type
-
Employment type
Full-time
Job function
-
Job function
Legal and Administrative
-
Industries
Legal Services and Law Practice
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Legal Assistant employer: The Phoenix Group
Contact Detail:
The Phoenix Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Assistant
✨Tip Number 1
Familiarise yourself with Intellectual Property (IP) law and terminology. Understanding the basics will not only help you in interviews but also show your genuine interest in the role.
✨Tip Number 2
Network with professionals in the legal field, especially those working in IP. Attend relevant events or join online forums to connect with potential colleagues and learn more about the industry.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Word and Outlook. Being proficient in these applications is crucial for managing documents and communications effectively in a legal environment.
✨Tip Number 4
Prepare to discuss your organisational skills and experience with managing deadlines. Be ready to provide examples of how you've successfully handled multiple tasks in previous roles, as this is key for the position.
We think you need these skills to ace Legal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative and legal roles, especially any exposure to Intellectual Property. Use keywords from the job description to demonstrate your fit for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific skills that align with the responsibilities listed, such as managing calendars or processing billing, to show you understand the job requirements.
Highlight Technical Skills: Since strong skills in Microsoft Word, Outlook, and other Office applications are essential, be sure to mention your proficiency in these tools. Provide examples of how you've used them in previous roles to support your claims.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal Administrative Assistant.
How to prepare for a job interview at The Phoenix Group
✨Know Your IP Basics
Familiarise yourself with the fundamentals of Intellectual Property law. Understanding key concepts will not only help you answer questions confidently but also demonstrate your genuine interest in the field.
✨Showcase Your Organisational Skills
As a Legal Administrative Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed calendars, tracked deadlines, or maintained files in previous roles. This will highlight your ability to handle the responsibilities of the position.
✨Demonstrate Tech Savviness
Since strong skills in Microsoft Office applications are essential, be ready to discuss your proficiency with these tools. You might even want to mention any experience with legal software or accounting systems, as this could set you apart from other candidates.
✨Prepare Questions for the Interviewer
Having thoughtful questions ready shows your enthusiasm for the role and helps you assess if the firm is the right fit for you. Consider asking about the team dynamics, ongoing projects, or how success is measured in the role.
