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- Tasks: Be the friendly face of our barristers' chambers, managing calls and welcoming visitors.
- Company: Join a leading commercial barristers' chambers with a stellar global reputation.
- Benefits: Enjoy 20+ days holiday, private medical insurance, and a season ticket loan.
- Why this job: Perfect for organised individuals eager to thrive in a dynamic legal environment.
- Qualifications: Minimum GCSEs in English and Maths; 2 years' reception experience preferred.
- Other info: Full-time role, Monday to Friday, in a supportive team focused on client service.
The predicted salary is between 24800 - 34800 £ per year.
MaxAd Fixed Fee Recruitment provided pay range
This range is provided by MaxAd Fixed Fee Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Direct message the job poster from MaxAd Fixed Fee Recruitment
Managing Director at MaxAd. Providing rigorous, flat-fee recruitment solutions.
£31,050 + Great Benefits
An exciting new career opportunity has arisen for an accomplished, organised, and highly professional individual to join a growing business. You will be joining a team that has built long-standing commercial success and an impressive reputation for providing outstanding specialist advisory services to clients across the globe.
£31,050 + Great Benefits
Our client is a leading commercial barristers\’ chambers, with a thriving domestic and international practice, specialising in construction and engineering; energy and natural resources; infrastructure and utilities; international arbitration; IT and technology; offshore construction and marine engineering; planning and environment; procurement; competition; and associated professional negligence.
The successful Receptionist / Conference Facilitator will be the first point of contact for visitors to Chambers, creating a professional and welcoming environment for clients and other visitors. They will provide effective support services to ensure the smooth running of front of house, manage conference suite bookings, and handle calls courteously and efficiently.
The ideal candidate is diligent, confident, and professional, capable of providing a full range of reception duties in a friendly and proactive manner. They will report directly to the Finance and Administration Manager.
Key Responsibilities
- Providing courteous service to all enquiries.
- Operating the switchboard and managing calls appropriately.
- Taking messages and ensuring prompt delivery.
- Welcoming visitors and managing their arrivals.
- Advising clerks of clients arriving in the building.
- Notifying the administration of contractors in the building and providing permits to work if needed.
- Adhering to building security procedures.
- Booking conference rooms via the Chambers system (Lex).
- Assisting with mini-pupillage and pupillage applications.
- Supporting advertising for Legal Assistant vacancies on university websites.
- Maintaining reception areas clean and tidy.
- Booking restaurants, taxis, and ordering flowers, gifts, or couriers as requested.
- Ordering stock items such as coffee, crockery, and glassware.
- Receiving deliveries and liaising with the post room for dispatch.
- Assisting the administration team with various duties.
- Ensuring stock levels of beverages and supplies are maintained.
Skills & Experience
- Minimum GCSEs including English and Maths (grade 5 or equivalent).
- At least 2 years\’ experience in a reception role, preferably in professional services.
- Well presented, conscientious, and reliable.
- Excellent organisational skills.
- Professional with keen attention to detail.
- Strong communication skills, including telephone manner.
- Self-motivated, proactive, and eager to learn.
- Ability to plan and prioritise effectively.
- Proficient in IT, especially O365.
Benefits
- 20 days holiday plus bank holidays, increasing to 22 days after 1 year and 25 days after 2 years.
- Season ticket loan.
- Permanent health insurance.
- Private medical insurance.
This role is ideal for a highly organised individual with a positive outlook, excited about a career in a client-facing legal environment. It is a full-time position (08:00 – 17:00, Mon – Fri) within a close-knit team committed to delivering excellent client service. Apply now!
Additional Details
- Seniority level: Associate
- Employment type: Full-time
- Job function: Administrative
- Industry: Administrative and Support Services
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Receptionist & Conference Coordinator employer: MaxAd Fixed Fee Recruitment
Contact Detail:
MaxAd Fixed Fee Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist & Conference Coordinator
✨Tip Number 1
Familiarise yourself with the legal environment and the specific areas of practice that the chambers specialise in. This knowledge will not only help you understand the context of your role but also impress during any interviews.
✨Tip Number 2
Practice your communication skills, especially your telephone manner. As a receptionist, you'll be the first point of contact, so being articulate and friendly is key to making a great impression.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've effectively managed multiple tasks in previous roles. This could include managing schedules, handling inquiries, or coordinating events.
✨Tip Number 4
Network with professionals in the legal field, perhaps through LinkedIn or local events. Building connections can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Receptionist & Conference Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in reception roles or professional services. Emphasise your organisational skills and any specific achievements that demonstrate your ability to manage front-of-house duties effectively.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention your experience in handling calls, managing visitors, and supporting administrative tasks, and explain how these skills make you a great fit for the position.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as strong communication, attention to detail, and proficiency in IT. Provide examples of how you've demonstrated these skills in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at MaxAd Fixed Fee Recruitment
✨Showcase Your Organisational Skills
As a Receptionist & Conference Coordinator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or events in the past, demonstrating your attention to detail and ability to prioritise effectively.
✨Demonstrate Professionalism
First impressions matter, especially in a client-facing role. Dress smartly and maintain a confident yet friendly demeanour throughout the interview. This will reflect your understanding of the professional environment you'll be working in.
✨Prepare for Common Scenarios
Think about potential scenarios you might face in the role, such as handling difficult calls or managing visitor arrivals. Be ready to discuss how you would approach these situations, showcasing your problem-solving skills and proactive attitude.
✨Familiarise Yourself with the Company
Research the barristers' chambers and their areas of expertise. Understanding their services and reputation will allow you to tailor your responses and show genuine interest in the role, making you a more appealing candidate.
