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- Tasks: Support the MD/CEO with complex scheduling, communications, and personal affairs.
- Company: Join a prestigious family office focused on legacy-building and economic development in Saudi Arabia.
- Benefits: Enjoy competitive salary, performance bonuses, and flexible remote work options.
- Why this job: Be part of a high-performing team impacting business and nation-building while working with visionary leaders.
- Qualifications: 7-10 years as an Executive Assistant, ideally supporting C-suite leaders in fast-paced environments.
- Other info: Must be adaptable to varying time zones and willing to work outside standard hours.
The predicted salary is between 43200 - 72000 £ per year.
We are delighted to be working with a prestigious and forward-thinking institutional private family office that is committed to long-term capital preservation, legacy-building, and the economic development of the Kingdom of Saudi Arabia. Operating globally with offices and partnerships spanning Riyadh, Dubai, and London, they are building a diversified, multi-asset investment portfolio while advancing philanthropic and strategic objectives aligned with Vision 2030.
We are seeking an exceptional and highly experienced Executive Assistant to join this close-knit and high-performing team. This pivotal role will support the Managing Director/CEO across both corporate and personal affairs, while also collaborating closely with the COO and CIO. The position offers a unique opportunity to contribute to an impactful organisation operating at the intersection of business, legacy, and nation-building.
The ideal candidate will be proactive, discreet, and highly organised, with proven experience supporting C-suite leaders in a dynamic, fast-paced environment. Total flexibility is essential, as the MD operates across multiple time zones (primarily Riyadh, Dubai, and London), and the role occasionally requires responsiveness outside standard 9-5 working hours.
This is a rare and prestigious opportunity to become a core contributor to a globally influential family office and ain exposure to some of the world’s most visionary entrepreneurs and national leaders. A competitive salary and benefits package are on offer, including discretionary performance bonuses.
DUTIES TO INCLUDE
• Manage complex calendars, meetings, and appointments across time zones for the MD/CEO and leadership team
• Coordinate meeting agendas, take minutes, and ensure timely follow-up on action items
• Serve as the MD/CEO’s primary point of contact, handling email and communications with professionalism
• Maintain confidential digital and physical records in line with internal standards
• Oversee office expenses, reimbursements, and support financial reporting processes
• Liaise with advisors, partners, household staff, and vendors to ensure smooth personal and corporate operations
• Manage the MD/CEO’s personal calendar, travel logistics, and international itineraries
• Oversee personal finance administration, including invoices and asset updates
• Plan and execute personal, social, and professional events with discretion and efficiency
• Arrange health and wellness appointments in support of personal goals
• Support with research, briefing materials, content creation, and presentation preparation
• Act as a central hub between professional and personal priorities to ensure alignment
• Manage urgent issues with sound judgment and discretion
• Recommend and implement tools and systems to streamline workflows and increase productivity
• Provide basic IT setup and troubleshooting for software, email, and devices
ESSENTIAL CRITERIA
• 7–10 years as an Executive Assistant, ideally in a high-pressure, fast-paced environment
• supporting senior executives or C-suite leaders
• Demonstrated ability to manage both corporate and personal responsibilities
• A bachelor’s degree in Business Administration, Communications or a related field is preferred
• Exceptional organisational and multitasking abilities with the ability to handle large workloads and competing priorities
• Outstanding communication skills, both written and verbal, Arabic is advantageous but not essential
• Proactive, adaptable, and solutions-oriented
• Absolute discretion and confidentiality in handling sensitive information
• Certifications in executive assistance, office management, or project management (e.g., CAP,PMP) are advantageous
• The ability to work autonomously and build a good working relationship with the Family Office and MD remotely
• Willingness to adjust working hours and work outside of the standard working day
• Excellent, verifiable references
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HIGHLY EXPERIENCED REMOTE EXECUTIVE ASSISTANT FOR PRESTIGIOUS FAMILY OFFICE employer: 19 London
Contact Detail:
19 London Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HIGHLY EXPERIENCED REMOTE EXECUTIVE ASSISTANT FOR PRESTIGIOUS FAMILY OFFICE
✨Tip Number 1
Familiarise yourself with the cultural nuances and business etiquette of Saudi Arabia, Dubai, and London. Understanding these can help you communicate more effectively and build rapport with the team and stakeholders.
✨Tip Number 2
Highlight your experience in managing complex calendars and coordinating across multiple time zones. Be prepared to discuss specific tools or methods you've used to stay organised and efficient in a fast-paced environment.
✨Tip Number 3
Demonstrate your discretion and ability to handle sensitive information by preparing examples from your past roles. This will show that you understand the importance of confidentiality in a prestigious family office setting.
✨Tip Number 4
Be ready to discuss your adaptability and problem-solving skills, especially in high-pressure situations. Share anecdotes that illustrate how you've successfully managed urgent issues or competing priorities in your previous roles.
We think you need these skills to ace HIGHLY EXPERIENCED REMOTE EXECUTIVE ASSISTANT FOR PRESTIGIOUS FAMILY OFFICE
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly in high-pressure environments. Emphasise your skills in managing complex calendars, handling communications, and supporting C-suite leaders.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and ability to handle both corporate and personal responsibilities. Mention specific examples of how you've successfully managed similar tasks in the past.
Highlight Relevant Skills: In your application, focus on your organisational and multitasking abilities. Mention any certifications you have in executive assistance or project management, as these will strengthen your application.
Showcase Discretion and Confidentiality: Given the sensitive nature of the role, it's crucial to demonstrate your ability to handle confidential information. Include examples from your previous roles where you maintained discretion and professionalism.
How to prepare for a job interview at 19 London
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and multitask is crucial. Prepare examples of how you've successfully organised schedules or events in the past, especially in high-pressure environments.
✨Demonstrate Discretion and Professionalism
This role requires handling sensitive information with absolute confidentiality. Be ready to discuss situations where you maintained discretion and professionalism, particularly when dealing with C-suite executives.
✨Highlight Your Adaptability
Given the need for flexibility across time zones, share experiences that illustrate your adaptability. Discuss how you've managed urgent issues or adjusted your working hours to meet the demands of your role.
✨Prepare for Cultural Sensitivity
Working with a prestigious family office in Saudi Arabia means understanding cultural nuances. Familiarise yourself with the region's business etiquette and be prepared to discuss how you can navigate these aspects effectively.
