Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support executives with diary management, meeting coordination, and daily office operations.
- Company: Join Box To Box Films, an award-winning documentary production company with a global presence.
- Benefits: Enjoy a dynamic work environment, opportunities for growth, and a chance to work on exciting projects.
- Why this job: Gain insight into high-end production while working with creative minds in a collaborative culture.
- Qualifications: Strong PA experience, IT troubleshooting skills, and excellent communication abilities are essential.
- Other info: We value diversity and encourage applications from underrepresented groups in the TV industry.
The predicted salary is between 28800 - 43200 £ per year.
Get AI-powered advice on this job and more exclusive features.
Direct message the job poster from Box To Box Films
Reporting to: Head of People & Operations and Executive (TBC)
PLEASE APPLY THROUGH OUR BTB CAREERS HUB
https://boxtobox.bamboohr.com/careers/51?source=aWQ9MTA%3D
Box To Box films is an award-winning documentary production company, based in London, Paris, Mexico City and Los Angeles. Specialising in high-end feature documentaries, documentary series and formatted factual entertainment, our daily objective is to continually push storytelling to new heights. We pride ourselves on our ability to elevate material into dynamic and dramatic narrative, working with global streamers to reach our ever-growing international audiences.
Helmed by Academy Award-winning producer James Gay-Rees (AMY; SENNA; MARADONA) and Emmy-winning producer Paul Martin, together they are responsible for Box To Box’s ever-growing list of stellar productions since the company was founded in 2016: from the Netflix international hit series, FORMULA 1: DRIVE TO SURVIVE, to four-part series THE KINGS for Showtime, to THE THREE KINGS and MAKE US DREAM for Amazon Prime.
We are now seeking a skilled and proactive PA & Administrative Assistant to support one of our senior Executives, the Head of People & Operations and facilitate our daily office administration. This is a key role in helping the company run smoothly, and an excellent opportunity to gain insight into high-end production and the inner workings of a dynamic, global company.
Key Responsibilities
- Complex diary and inbox management across multiple time zones.
- Coordinating internal and external meetings, preparing agendas, and minute-taking.
- Provide daily, hands-on support to Executives within our busy London Office.
- Arranging national and international travel, accommodation, and logistics.
- Managing expenses, approvals, and reconciling credit card statements.
- Acting as a gatekeeper and point of contact for external stakeholders and senior leaders.
- Assisting with staff events, internal briefings, and day-to-day office operations.
- Handling confidential information with discretion.
- Providing first-line IT support to senior leaders and Execs, such as troubleshooting connectivity issues, assisting with forgotten passwords, setting up new devices and software, and liaising with external IT support when needed.
- Helping maintain IT inventories including laptops and equipment, in coordination with the facilities manager.
- Liaising with the facilities manager to ensure the office is well-maintained, stocked, and safe.
- Opening the office at least 2x days a week.
- Supporting ad hoc projects and administrative needs across Production and People & Operations teams.
- Supporting People & Operations administrative processes when required.
- Maintaining team schedules and filing systems as needed.
About You
- Strong PA and administrative experience, preferably in a fast-paced or creative environment.
- Comfortable and confident providing practical IT support to Execs and senior leaders, including help with logins, software installations, and basic troubleshooting.
- Strong IT troubleshooting skills and a working knowledge of business tools like Google Workspace, Microsoft Office, Zoom, and other collaboration platforms.
- A proactive mindset with the ability to anticipate needs, prioritise effectively, and problem solve.
- Excellent time management skills and the ability to juggle multiple demands calmly and efficiently.
- Exceptional written and verbal communication skills.
- High level of attention to detail with a proactive, solutions-oriented approach.
- Professional, friendly, and collaborative – able to build strong working relationships across teams.
- Discreet, reliable, and able to handle sensitive information appropriately.
- Experience working in media or with global teams/streamers is a plus.
Our Commitment to Diversity & Inclusion
At Box To Box Films, we believe in creating inclusive environments where everyone can do their best work. We welcome applications from people of all backgrounds and identities. We’re particularly keen to hear from people currently underrepresented in the TV industry, including but not limited to Black, Asian and ethnically diverse candidates, disabled people, and those from lower socio-economic backgrounds.
If you require any adjustments to make our process more accessible, please don’t hesitate to let us know.
If this sounds like the right fit for you, we’d love to hear from you.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
-
Industries
Media Production
Referrals increase your chances of interviewing at Box To Box Films by 2x
Sign in to set job alerts for “Administrative Assistant” roles.
London, England, United Kingdom 4 weeks ago
London, England, United Kingdom $40,000.00-$60,000.00 1 month ago
London, England, United Kingdom 2 weeks ago
London, England, United Kingdom 2 weeks ago
London, England, United Kingdom 1 week ago
London, England, United Kingdom 2 weeks ago
London, England, United Kingdom 1 month ago
Camden Town, England, United Kingdom 3 hours ago
London, England, United Kingdom 1 week ago
London, England, United Kingdom 2 days ago
London, England, United Kingdom 1 week ago
London, England, United Kingdom 4 days ago
Executive Assistant, Global Partners EMEA
London, England, United Kingdom 9 hours ago
London, England, United Kingdom 1 day ago
Executive Assistant to Partner – Executive Search
London, England, United Kingdom 2 weeks ago
London, England, United Kingdom 3 days ago
City Of London, England, United Kingdom 1 week ago
Personal & Executive Assistant to Founder/CEO
London, England, United Kingdom 1 month ago
Executive Assistant to Chief Commercial Officer – 12-month Maternity Cover
London, England, United Kingdom 1 week ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
PA & Administrative Assistant employer: Box To Box Films
Contact Detail:
Box To Box Films Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA & Administrative Assistant
✨Tip Number 1
Familiarise yourself with the media production industry, especially documentary filmmaking. Understanding the nuances of this field will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the industry, particularly those who work at Box To Box Films or similar companies. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the company culture.
✨Tip Number 3
Showcase your IT skills by being prepared to discuss specific software and tools you are proficient in, such as Google Workspace and Microsoft Office. Highlight any experience you have with troubleshooting tech issues, as this is a key part of the role.
✨Tip Number 4
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will illustrate your ability to handle the fast-paced environment that comes with being a PA and Administrative Assistant.
We think you need these skills to ace PA & Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant PA and administrative experience, especially in fast-paced or creative environments. Emphasise skills like diary management, travel coordination, and IT support.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive mindset and ability to anticipate needs. Mention specific examples of how you've successfully managed multiple demands and built strong working relationships.
Highlight IT Proficiency: Since the role requires practical IT support, be sure to mention your familiarity with tools like Google Workspace, Microsoft Office, and Zoom. Provide examples of troubleshooting experiences to demonstrate your skills.
Showcase Attention to Detail: In your application, illustrate your high level of attention to detail. You could mention experiences where your meticulousness led to successful outcomes, especially in managing confidential information.
How to prepare for a job interview at Box To Box Films
✨Research the Company
Before your interview, take some time to learn about Box To Box Films. Familiarise yourself with their recent projects and their approach to storytelling. This will not only show your interest but also help you tailor your answers to align with their values.
✨Demonstrate Your IT Skills
Since the role involves providing IT support, be prepared to discuss your experience with troubleshooting and using business tools like Google Workspace and Microsoft Office. You might even want to mention specific instances where you've successfully resolved tech issues.
✨Showcase Your Organisational Skills
The position requires excellent time management and the ability to juggle multiple tasks. Be ready to share examples of how you've effectively managed complex schedules or coordinated events in previous roles.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle sensitive information. Think of scenarios from your past experiences where you had to act discreetly or manage a challenging situation, and be ready to discuss them.
