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- Tasks: Manage Board meetings, oversee corporate governance projects, and maintain accurate records.
- Company: SThree connects top STEM talent with dynamic organisations globally, shaping the future of industries.
- Benefits: Enjoy hybrid working, generous holiday allowance, private healthcare, and opportunities for volunteering.
- Why this job: Join a supportive team in a role that impacts global governance and enhances your career.
- Qualifications: Chartered Institute of Governance qualified with 3 years PQE in a listed company secretarial department.
- Other info: Flexible application support available; we value diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
Direct message the job poster from SThree
Talent Co-ordinator at SThree, Global STEM Partner | Recruitment, Administration & Human Resources
We are delighted to announce that SThree is searching for an Assistant Company Secretary to join the team. Reporting to the Deputy Company Secretary, this exciting opportunity is based in our London office at 8 Bishopsgate, on a permanent basis, hybrid working.
The focus of the Assistant Company Secretary Role is to ensure the Company Secretarial department delivers a high-class services suitable for the requirements of a global FTSE company across the SThree group.
Who will you be working for?
SThree is the global STEM-specialist talent partner that connects sought-after specialists in life sciences, technology, engineering and mathematics with dynamic organisations across the world. We are the number one destination for talent in the best STEM markets: these are today\’s unsung heroes who positively shape the future. Now we\’re helping them shape their own futures.
What are the key expectations of this role?
- Managing the schedules of Board and Committee meetings and maintaining rolling agendas and action trackers.
- Overseeing the timely distribution of Board and Committee packs via Diligent.
- Maintaining accurate records relating to share capital including all employee and discretionary share plan transactions.
- Undertaking various corporate governance projects as required, including but not limited to periodic review of the Corporate Governance Framework, oversight of insider lists, scheduling of Stock Exchange announcements.
- Acting as Secretary to the ESG Committee
- Drafting sections of the Annual Report
- Managing the Annual General Meeting
- Dealing with communications from Board and Committee members.
- Ensuring that Company Secretariat has documented and streamlined checklists and processes to manage key activities, identifying opportunities to streamline and enhance them, and keeping them under review.
- Periodic review of, and monitoring compliance with, the Subsidiary Governance Framework.
- Maintaining statutory and other records for all entities within the business, ensuring the timely submission of statutory filings for those entities and the accuracy of the information on Blueprint.
- Providing company secretarial support on corporate projects.
- Mentoring and guiding the Company Secretarial Assistant, developing their technical capabilities.
- Assisting with administration of the Group’s Minority Interests scheme
- Contributing to discussions and advise on the corporate governance implications of any proposed corporate activities.
- An ability to establish credibility with and inspire confidence in all stakeholders, and to exercise judgment in dealing with sensitive and confidential issues.
- Good working knowledge of Company Secretarial Software.
- Analytical skills, with the ability to think around an issue, understanding the broader implications, devise a creative solution and proactively take the necessary action.
- Highly organised, process driven and detailed-oriented.
Qualifications
- Chartered Institute of Governance qualified (Associate)
- a minimum of 3 years PQE relevant experience working in a company secretarial department of a listed company.
Benefits for our U.K. teams include:
- The choice to work flexibly from home and the office, in line with our hybrid working principles
- Bonus linked to company and personal performance
- Generous 28 days holiday allowance, plus public holidays
- Annual leave purchase scheme
- Five days paid Caregiver/Dependent leave per annum
- Five paid days off per year for volunteering
- Private healthcare, discounted dental insurance and health care cashback scheme
- Opportunity to participate in the company share scheme
- Access to a range of retail discounts and saving
What we stand for…
We’re committed to ensuring that all processes are equitable, and everyone is treated with fairness and dignity where everyone belongs, is valued and connected. If you need any assistance or reasonable adjustments in submitting your application please let us know, and we’ll be happy to help.
Seniority level
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Seniority level
Mid-Senior level
Employment type
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Employment type
Full-time
Job function
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Job function
Administrative and Strategy/Planning
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Industries
Business Consulting and Services and Staffing and Recruiting
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Assistant Company Secretary employer: SThree
Contact Detail:
SThree Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary
✨Tip Number 1
Familiarise yourself with the latest trends in corporate governance and company secretarial practices. This will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the company secretarial field, especially those who work in FTSE companies. Attend relevant industry events or webinars to make connections that could lead to referrals or insider information about the role.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock agenda for a Board meeting. This will showcase your understanding of the role's responsibilities and your ability to manage complex schedules effectively.
✨Tip Number 4
Research SThree’s corporate values and recent initiatives, particularly in ESG (Environmental, Social, and Governance). Being knowledgeable about the company will help you align your answers with their mission during the interview process.
We think you need these skills to ace Assistant Company Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in company secretarial roles, particularly any work with listed companies. Emphasise your qualifications from the Chartered Institute of Governance and any specific skills that align with the job description.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you, such as managing Board meetings or drafting sections of the Annual Report, and explain how your background makes you a great fit.
Showcase Your Skills: Highlight your analytical skills and attention to detail in your application. Provide examples of how you've successfully managed corporate governance projects or streamlined processes in previous roles, as these are key expectations for the Assistant Company Secretary position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial in a company secretarial role.
How to prepare for a job interview at SThree
✨Understand the Role Thoroughly
Before the interview, make sure to read the job description carefully. Familiarise yourself with the key responsibilities and expectations of the Assistant Company Secretary role at SThree. This will help you tailor your answers to demonstrate how your skills and experience align with what they are looking for.
✨Showcase Your Governance Knowledge
As this role involves corporate governance, be prepared to discuss your understanding of governance frameworks and compliance. Highlight any relevant experience you have in managing Board meetings, maintaining statutory records, or working with company secretarial software. This will show that you are well-equipped for the challenges of the position.
✨Demonstrate Organisational Skills
Given the highly organised nature of the role, be ready to provide examples of how you manage multiple tasks and maintain attention to detail. Discuss any systems or processes you have implemented in previous roles to streamline operations, as this will resonate well with the interviewers.
✨Prepare Questions for the Interviewers
At the end of the interview, you’ll likely be asked if you have any questions. Prepare thoughtful questions about the company culture, team dynamics, or specific projects you might be involved in. This shows your genuine interest in the role and helps you assess if SThree is the right fit for you.
