Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join us as a Healthcare Administrator, managing vital admin tasks to keep our care services running smoothly.
- Company: Be part of a dedicated team focused on delivering exceptional care in a dynamic environment.
- Benefits: Enjoy a competitive salary, training opportunities, and a supportive work culture.
- Why this job: This role offers a chance to make a real impact while developing your skills in a fast-paced setting.
- Qualifications: Ideal candidates have experience in administration, especially in care settings, and strong organizational skills.
- Other info: Must complete a DBS check and be ready for relevant training.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a highly organised and proactive Administrator to play a key role in ensuring the seamless operation of our care services. Reporting directly to the Operations Director, you will take ownership of a wide range of administrative tasks, supporting compliance, recruitment, training, and operational efficiency. This role is critical in maintaining smooth processes, enabling teams to focus on delivering exceptional care.
If you thrive in a dynamic environment, have exceptional attention to detail, and can effectively manage multiple priorities, we would love to hear from you.
About the role
Key Responsibilities
General Administration
Oversee and manage daily administrative tasks to support operational efficiency.
Schedule and minute meetings, ensuring timely distribution and follow-up of actions.
Maintain and update recruitment, capacity, and training trackers with precision.
Collate, analyse, and report PAMMS (Provider Assessment and Market Management System) data, presenting quarterly summaries.
Ensure timely submission and upload of compliance certificates, NMDS data, and other essential documents.
Recruitment & HR Administration
Screen applicants, schedule interviews, and manage communications using platforms like Indeed and SeeMeHired.
Conduct and document exit interviews, providing actionable insights.
Track and manage annual leave, sending timely reminders to staff.
Coordinate supervision and appraisal reminders to ensure compliance.
Recognise staff birthdays, anniversaries, and milestones with timely acknowledgements.
Training & Development
Coordinate staff training schedules and send reminders as needed.
Track team training data and provide monthly trend reports to inform decisions.
Assist in developing comprehensive training and professional development plans.
Operational Support
Support Service Leads and Team Leaders with rota coordination.
Assist in covering shifts using bank or agency staff as required.
Monitor attendance through daily clock-in checks and ensure People Safe activity compliance.
Manage PPE stock checks and ordering to maintain adequate supplies.
Analyse and address monthly operational trends to ensure smooth service delivery.
Financial Administration
Support the manager in raising and tracking invoices for care services.
Upload invoices and receipts to Dext for integration with the Xero accounting system.
Compliance & Health and Safety
Conduct office health and safety checks to ensure regulatory compliance.
Maintain an up-to-date accident and incident log, ensuring timely reporting.
Perform audit checks and send reminders for any compliance issues.
Electronic Systems Management
The Administrator must develop proficiency in:
Bright HR, Bright Safe, Blip, Pop: HR and safety management tools.
InvictIQ: Audit management system.
SharePoint: Document storage and reporting.
Your Hippo, Open Future Learn: Training coordination platforms.
Dext, Xero: Financial administration tools.
Communication & Marketing
Summarise and upload team leader reports to SharePoint for team access.
Research and coordinate marketing campaigns for key dates (e.g., World Mental Health Day, Disability Day).
Ensure timely and effective communication of updates, changes, and reminders to staff.
Additional Duties
Act as a first point of contact for staff inquiries and administrative support.
Take and document investigation minutes accurately.
Continuously enhance administrative systems and processes.
Exceptional organisational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite and relevant electronic systems.
Impeccable attention to detail and a commitment to accuracy.
Discretion and confidentiality when handling sensitive information.
Qualifications & Experience
Proven experience in an administrative or managerial role, ideally within a care setting.
Familiarity with compliance, data management, and financial tracking in the care sector.
Demonstrated ability to handle multiple tasks in a fast-paced environment.
Additional Requirements
Successful completion of a DBS (Disclosure and Barring Service) check.
Willingness to complete relevant training as required by the organisation.
A competitive salary and benefits package.
Healthcare Administrator - Full-time employer: Believe Care and Support
Contact Detail:
Believe Care and Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Healthcare Administrator - Full-time
✨Tip Number 1
Familiarize yourself with the specific electronic systems mentioned in the job description, such as Bright HR and Dext. Having a solid understanding of these tools will not only boost your confidence during the interview but also demonstrate your proactive approach to the role.
✨Tip Number 2
Highlight your experience in managing multiple priorities effectively. Prepare examples from your past roles where you successfully juggled various administrative tasks, as this is crucial for the Healthcare Administrator position.
✨Tip Number 3
Research the latest trends and regulations in healthcare administration. Being knowledgeable about current compliance standards and operational efficiencies will show that you are committed to maintaining high-quality care services.
✨Tip Number 4
Prepare to discuss your approach to team communication and support. Since this role involves coordinating with various teams, showcasing your ability to foster collaboration and maintain clear communication will set you apart from other candidates.
We think you need these skills to ace Healthcare Administrator - Full-time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within healthcare settings. Emphasize your organizational skills and any experience with compliance and data management.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive approach and attention to detail. Mention specific examples of how you've successfully managed multiple priorities in previous roles.
Highlight Relevant Skills: In your application, clearly outline your proficiency with electronic systems mentioned in the job description, such as Microsoft Office Suite and any HR or financial administration tools you have used.
Showcase Your Communication Abilities: Demonstrate your strong written and verbal communication skills by ensuring your application is well-structured and free of errors. Consider including examples of how you've effectively communicated in past roles.
How to prepare for a job interview at Believe Care and Support
✨Show Your Organisational Skills
As a Healthcare Administrator, you'll need to demonstrate exceptional organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting your attention to detail and time management skills.
✨Familiarise Yourself with Relevant Tools
Make sure you are well-versed in the electronic systems mentioned in the job description, such as Bright HR, Dext, and Xero. Being able to discuss your experience with these tools will show that you're ready to hit the ground running.
✨Prepare for Compliance Questions
Since compliance is a critical part of this role, be prepared to discuss your understanding of compliance regulations in the healthcare sector. Think of specific instances where you ensured compliance in your previous roles.
✨Demonstrate Your Communication Skills
Strong written and verbal communication skills are essential for this position. Be ready to provide examples of how you've effectively communicated with teams, managed staff inquiries, or coordinated training sessions in the past.
