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- Tasks: Support information governance policies and manage file processes across European offices.
- Company: Join Simpson Thacher & Bartlett LLP, a top international law firm with a global presence.
- Benefits: Enjoy a competitive salary, hybrid work options, and a commitment to diversity and inclusion.
- Why this job: Be part of a dynamic team that values collaboration and professional growth in a prestigious environment.
- Qualifications: 5+ years in records management, strong communication skills, and a proactive approach are essential.
- Other info: Periodic travel to Brussels and Luxembourg offices is required.
The predicted salary is between 36000 - 60000 ÂŁ per year.
European Information Governance Supervisor
Join to apply for the European Information Governance Supervisor role at Simpson Thacher & Bartlett LLP
European Information Governance Supervisor
1 week ago Be among the first 25 applicants
Join to apply for the European Information Governance Supervisor role at Simpson Thacher & Bartlett LLP
Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Luxembourg, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe.
Description/Job Summary
The European Information Governance Lead will play a crucial role in supporting Information Governance (IG) policies and procedures with a particular focus on file management (both physical and electronic) across the London, Brussels and Luxembourg offices.
This position requires a detail-oriented, proactive individual who will assist in the administration of file management including, matter mobility, intake, closing set assembly, transfers, storage, destruction requests, retention schedule(s) and data access requirements. The IG Lead will work to ensure adherence to an IG framework for all policies, standards and practices, to achieve consistency, quality, data integrity and protection in line with the firm’s business needs. The IG Lead will work closely with key stakeholders, including attorneys, paralegals, secretaries, Knowledge Management, and Information Technology, to foster a strong culture of information governance within the firm. The role will report directly to the Associate Director, Information Governance within the Office of the General Counsel, and will act as the primary IG point of contact for the Firm’s European offices.
The position will also be responsible for the continual analysis of the firm’s governance framework, with a focus on the improvement of data quality, management and security through modifications to the organization’s policies, standards, principles and processes.
Responsibilities/Duties
- Support the firm\’s Matter Mobility Program, assisting with the onboarding of lateral partners\’ client files, coordinating with partners\’ previous firms, maintaining records of client authorizations for file transfers, and handling the export of files for departing partners.
- Assist with the closing set process by supporting stewardship of “closing” documents in the Firm’s document management system, ensuring proper document formatting and classification, creating and formatting Word closing tables for internal purposes, and utilizing Closing Folders for external closing set preparation when requested.
- Provide day-to-day support to the firm\’s Information Governance Program, including file intakes, releases, destructions, and data access procedures.
- Collaborate with IT, Knowledge & Innovation, and legal professionals to create, organize, and document data collection, sharing, protection, and storage processes.
- Process and manage hardcopy legal documents by identifying different document types, entering information into the Firm’s Information Governance platform, creating paralegal indices, reviewing materials prior to updating databases, preparing files for off-site archiving, and submitting service requests via the offsite storage vendor portal.
- Identify locations of unstructured data on the network and organize/migrate data to official repositories or prepare for disposition as appropriate.
- Periodic travel to the Brussels and Luxembourg offices.
Required Skills
- Minimum 5+ years of records and information management experience, preferably in a law firm environment.
- Knowledge and experience working with structured, semi-structured, and unstructured data.
- Dependable team player, able to follow written and oral instructions, and excellent judgment about when escalation is necessary or appropriate.
- Strong oral and written communication skills to support and consult all levels of staff on information governance best practices.
- Drive process improvement through collaboration with data owners by understanding business goals and aligning with information governance program objectives.
- Able to identify and analyze data-related issues to recommend solutions.
- Excellent organizational skills including record keeping, data collection, and system information.
- Strong time management skills, including the ability to set priorities, flex with changes in requirements and meet deadlines.
- Ability to handle pressure in a constructive and positive manner and contribute to creative resolution of problems as they arise.
- Demonstrated initiative, and commitment to professional growth for self and others.
- Proven ability to exercise initiative and independent judgment.
- Ability to assess needs, assign priorities, develop strategies and make recommendations when presented with ambiguous or incomplete information.
Preferred Skills
- Experience using Litera Power Desktop or similar tools for importing/exporting data; familiarity with document management system data migration workflows.
- Experience with records management software, such as iCompli, File Trail and/or Intapp security products or iManage document management systems, accounting systems and archival software solutions required.
- Experience with supporting a team.
- Familiarity with Microsoft Office products, Word, Excel, PowerPoint, Microsoft Teams and SharePoint are required.
Required Education
Bachelor’s degree or equivalent years of experience.
Details
Salary and Benefits: Competitive
Hybrid: Monday-Thursday in office, ability to WFH on Fridays
Equal Opportunities
Simpson Thacher is committed to ensuring that everyone can reach their full potential, irrespective of background, identity, or circumstance. We know that we are at our best when we bring together diverse experiences and perspectives. This is why we are focused on fostering a collegial environment which maximises collaboration, empowering every individual to thrive and succeed.
Seniority level
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Seniority level
Mid-Senior level
Employment type
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Employment type
Full-time
Job function
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Job function
Information Technology
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Industries
Law Practice
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European Information Governance Supervisor employer: Simpson Thacher & Bartlett LLP
Contact Detail:
Simpson Thacher & Bartlett LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land European Information Governance Supervisor
✨Tip Number 1
Familiarise yourself with the specific information governance frameworks and policies used in law firms. Understanding these will help you demonstrate your knowledge during interviews and show that you're proactive about the role.
✨Tip Number 2
Network with professionals in the legal and information governance sectors. Attend relevant events or webinars to connect with individuals who may provide insights or referrals for the position at Simpson Thacher & Bartlett LLP.
✨Tip Number 3
Brush up on your technical skills, especially with document management systems like iManage or similar tools mentioned in the job description. Being able to discuss your experience with these systems can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with data quality and management improvements. Think of specific examples where you've successfully implemented changes, as this aligns closely with the responsibilities of the role.
We think you need these skills to ace European Information Governance Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in records and information management, particularly in a law firm environment. Emphasise your skills in handling structured, semi-structured, and unstructured data.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the firm. Discuss how your background aligns with the responsibilities of the European Information Governance Supervisor, particularly your experience with file management and data governance.
Highlight Relevant Skills: Clearly outline your strong oral and written communication skills, as well as your ability to collaborate with various stakeholders. Mention any experience with tools like Litera Power Desktop or document management systems that are relevant to the position.
Proofread Your Application: Before submitting, thoroughly proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is accurate and presented professionally.
How to prepare for a job interview at Simpson Thacher & Bartlett LLP
✨Understand the Role
Make sure you thoroughly understand the responsibilities of the European Information Governance Supervisor. Familiarise yourself with file management processes, data governance frameworks, and the specific needs of the firm’s European offices.
✨Showcase Relevant Experience
Prepare to discuss your previous experience in records and information management, especially in a law firm environment. Highlight any specific tools or software you've used, such as document management systems or records management software.
✨Demonstrate Communication Skills
Since the role involves collaboration with various stakeholders, be ready to showcase your strong oral and written communication skills. Prepare examples of how you've effectively communicated complex information governance concepts to different audiences.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and judgement. Think about past situations where you had to handle data-related issues or improve processes, and be ready to explain your thought process and outcomes.
