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- Tasks: Join us as an Office Administrator, supporting daily operations and project teams.
- Company: We're an innovative design consultancy in Chichester, passionate about quality solutions.
- Benefits: Enjoy a competitive salary, pension scheme, and a supportive team environment.
- Why this job: Be part of a dynamic team, enhancing your skills while making a real impact.
- Qualifications: Previous admin experience or relevant qualifications are preferred; strong communication skills are essential.
- Other info: Office-based role with some flexibility; driving licence and DBS check may be required.
The predicted salary is between 25000 - 30000 £ per year.
Chichester, West Sussex We are working with an independent design consultancy delivering innovative solutions across a range of built environment sectors seeking to appoint an Office Administrator to join their team in Chichester. Their growing team combines technical expertise with a passion for quality, working with organisations across engineering, design, and construction. About the Role This is a newly created role, providing key administrative support across the business. Reporting to the Business Improvement Manager, the Office Administrator will help coordinate day-to-day operations, support project teams, and improve the smooth running of internal systems and client-facing activity. Key Responsibilities * Provide administrative support to the Business Improvement Manager and wider team * Track and update project documentation, timelines, and deliverables * Schedule internal and external meetings, manage calendars, coordinate meeting logistics and capture meeting notes * Format and prepare reports, presentations, and project-related correspondence * Support onboarding processes and maintain internal records * Liaise with clients and suppliers to ensure timely communication and follow-up * Assist in the implementation and improvement of business processes * Maintain digital filing systems and shared drives for easy access to key information * General office support duties such as the presentation of the office, answering calls to the office, welcoming visitors, ordering supplies and managing basic finance/admin tasks Skills & Experience Required * Previous experience in an administrative or project support role * Excellent organisation and time management skills with a strong attention to detail * Confident using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) * Strong communication skills, both written and verbal * Proactive, self-motivated, and able to work independently * Comfortable working in a dynamic, project-based environment * Adaptable and keen to support continuous improvement across the business Qualifications * Business administration qualification (e.g. NVQ, BTEC, AAT or Degree) would be beneficial or previous administrative experience * Must have the right to work in the UK * Driving licence * DBS check may be required depending on client/project involvement Location & Working Pattern * Office-based in Chichester, West Sussex * Full-time, Monday to Friday * Some flexibility may be offered around core hours where appropriate Salary & Benefits * £25,000 – £30,000 per annum depending on experience * Company pension scheme * Supportive team environment with development opportunities
Office Administrator employer: Kiota Recruitment
Contact Detail:
Kiota Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the company’s projects and values. Understanding their design philosophy and recent work will help you demonstrate your enthusiasm and alignment with their goals during any discussions.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and PowerPoint. Being able to showcase your proficiency in these tools can set you apart, as they are essential for the role's responsibilities.
✨Tip Number 3
Prepare to discuss your previous administrative experiences in detail. Think of specific examples where you improved processes or supported a team effectively, as this will highlight your suitability for the role.
✨Tip Number 4
Network with current or former employees if possible. They can provide insights into the company culture and expectations, which can be invaluable when tailoring your approach during the application process.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the job description. Emphasise your organisational abilities, attention to detail, and proficiency in Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your previous experience has prepared you for the responsibilities listed in the job description.
Highlight Key Skills: In your application, clearly outline your strong communication skills and ability to work independently. Provide examples of how you've successfully managed multiple tasks or projects in a dynamic environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Administrator role.
How to prepare for a job interview at Kiota Recruitment
✨Showcase Your Organisational Skills
As an Office Administrator, organisation is key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to keep things running smoothly and efficiently.
✨Demonstrate Your Communication Abilities
Strong communication skills are essential for this role. During the interview, practice clear and concise responses. You might also want to prepare a few examples of how you've effectively communicated with clients or team members in previous roles.
✨Familiarise Yourself with Microsoft Office Suite
Since proficiency in Microsoft Office is required, brush up on your skills, especially in Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools in your previous jobs to support project documentation and reporting.
✨Express Your Adaptability
This role requires someone who can thrive in a dynamic environment. Prepare to share instances where you've successfully adapted to changes or challenges in the workplace, showcasing your proactive and self-motivated nature.
