Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the executive team with administrative tasks and ensure smooth office operations.
- Company: Join a dynamic global team at Trustonic, a leader in technology solutions.
- Benefits: Enjoy flexible working hours, a vibrant office culture, and opportunities for personal growth.
- Why this job: Be part of a creative team that values your input and fosters a positive work environment.
- Qualifications: Experience in administration or HR is preferred; strong communication skills are essential.
- Other info: This is a part-time role (20 hours/week) with potential for hybrid work.
Social network you want to login/join with:
Administrative Assistant (Part Time – 20 hours per week), Wokingham
col-narrow-left
Client:
Location:
Wokingham, United Kingdom
Job Category:
Other
–
EU work permit required:
Yes
col-narrow-right
Job Reference:
a38e54511f96
Job Views:
4
Posted:
18.07.2025
Expiry Date:
01.09.2025
col-wide
Job Description:
Job Description
We’re looking for an Administrative Assistant to join our cutting edge and dynamic global team. You will assist our Executive Assistant/Office Manager and People & Talent team to deliver administrative support to wider executive members, as well as a frictionless office and new starter experience in the UK.We are looking for someone flexible who is adept at operating both virtually and within the physical office environment.
A bit about the team and what you\’ll deliver…
You will be a part of the People & Talent team, who are responsible for the total employee experience.Reporting to our EA & Office Manager we are looking for a customer-focused Administrative Assistant who can easily integrate themselves to the business and team interactions.
As an Administrative Assistant, you will:
- Provide administrative support to ensure efficient operation of the office(s) – Winnersh/Cambridge
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies
- Monitor and maintain office equipment
- Liaisewith our courier DHL to book and check the status of deliveries
- Dealwith customer queries and enquiries
- Carry out clerical duties such as filing, typing, copying, binding, scanning etc
- Assist the EA/Office Manager with UK get-together coordination, general travel/accommodation for wider executive team, bookings/queries
- Provide ad hoc administrative support to the COO, CFO and wider executive team
- Complete expense returns on behalf COO/CFO, as directed/required
- Arrange and coordinate meetings, conferences etc
- Co-ordinate, as directed by the People & Talent Acquisition Partner and Head of People & Talent;
- Charitable, volunteering and team events
- Onboarding and offboarding processes for new and departing employees; including but not limited to onboarding guides, communications, ensuring all first day actions completed, HRIS updates etc.
- Maintain and update employee records in HR systems, ensuring compliance with company policies and legal requirements.
Who you are…
As an Administrative Assistant you will be:
- Creative and energetic in your desire to create an awesome physical and virtual office vibe
- Hugely optimistic
- Able to handle sensitive information in a confidential manner
- Exceptionally organised with brilliant follow-through
- A natural self-starter and solid communicator, unafraid to pick up the phone, Teams or slack
- Able to thrive in a dynamic, constantly evolving, small team environment
- Jedi-like anticipation – you are already 10 steps ahead
- Outcome focussed
- Rigorous in the pursuit of accuracy
- Prepared to invest whatever effort is required to get the job done (including travel)
- Able to build trusted relationships with the team and clients
What makes you, you…
As an Administrative Assistant you will have the following:
Experience
- Experience within recruitment and HR administration and HRIS/ATS – IRIS and SmartRecruiters a bonus
- Demonstrable experience of both virtual and physical office environments
- Proven experience as an administrative assistant or in a similar role
- Preferred experience within a Technology company
- Experience with virtual office tools such as, teams, slack, trello etc
- Experience of supporting executive teams
Knowledge:
- Health & Safety; General H&S, fire, first aid, risk assessments etc
- Global travel management
- Physical office management
- Virtual office approaches
Skills:
- Excellent time management skills
- Multi-tasking and prioritisation
- Intermediate to advanced MS office skills
- Strong verbal and written communication skills, and ability to speak effectively to any audience
- Exceptional eye for detail
Qualifications
- undergraduate degree in business or similar discipline preferred or equivalent level of skill, experience and knowledge
Additional Information
#LI-Hybrid
Trustonic is an equal opportunity employer. We do not discriminate on any grounds.We empower, engage, enable and valuedifferences between people,including; different races, ethnicities, genders, ages, religions, disabilities and sexual orientations, with differences in education, backgrounds, skill sets, experiences and knowledge.
#J-18808-Ljbffr
Administrative Assistant (Part Time - 20 hours per week) employer: Trustonic
Contact Detail:
Trustonic Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Part Time - 20 hours per week)
✨Tip Number 1
Familiarise yourself with the tools mentioned in the job description, such as Teams, Slack, and Trello. Being comfortable with these platforms will not only help you during the interview but also show that you're proactive and ready to hit the ground running.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will demonstrate your ability to thrive in a dynamic environment, which is crucial for the Administrative Assistant position.
✨Tip Number 3
Research the company culture and values at StudySmarter. Understanding our commitment to creating an awesome office vibe and valuing diversity will help you align your responses during the interview and show that you're a good fit for the team.
✨Tip Number 4
Prepare to discuss your experience with HR administration and any relevant software like IRIS or SmartRecruiters. Being able to speak confidently about your background in this area will set you apart from other candidates.
We think you need these skills to ace Administrative Assistant (Part Time - 20 hours per week)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly any work with HR or executive teams. Use keywords from the job description to demonstrate your fit for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific skills that align with the job requirements, such as your organisational abilities and experience with virtual office tools.
Highlight Relevant Skills: In your application, emphasise skills like time management, communication, and attention to detail. Provide examples of how you've successfully used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Trustonic
✨Show Your Organisational Skills
As an Administrative Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the diverse responsibilities of the role.
✨Familiarise Yourself with Virtual Tools
Since the role involves both virtual and physical office environments, make sure you're comfortable with tools like Teams, Slack, and Trello. Mention any relevant experience you have with these platforms during the interview.
✨Demonstrate Your Communication Skills
Strong verbal and written communication skills are essential for this position. Be ready to discuss how you've effectively communicated with team members or clients in previous roles, and consider preparing a few questions to ask the interviewer.
✨Emphasise Your Flexibility and Adaptability
The job requires someone who can thrive in a dynamic environment. Share examples of how you've adapted to changes or challenges in the workplace, showcasing your ability to remain positive and proactive.
