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For Companies At a Glance
- Tasks: Support a CEO by managing schedules, travel, and property management.
- Company: Join a successful CEO's private office in Leeds, thriving in a dynamic environment.
- Benefits: Enjoy part-time hours, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a supportive culture while gaining valuable experience in a unique role.
- Qualifications: Previous experience as an Executive Assistant and strong organisational skills required.
- Other info: This is a hybrid role, offering flexibility in your work schedule.
The predicted salary is between 24000 - 30000 £ per year.
- A fantastic opportunity to support a CEO
- Looking for a Private Office PA (Part time)
About Our Client
Our client is a successful CEO, looking for support in their Private Office, based in Leeds. This role is a unique opportunity to support across the commercial business and private office, coordinating diaries, managing properties and general facilitation of workload.
Job Description
Duties of the Private Office PA (Part time):
- Manage the day-to-day schedule and appointments of key stakeholders with precision.
- Coordinate travel arrangements, including booking flights, accommodation, and transportation.
- Handle confidential correspondence and ensure sensitive information is managed securely.
- Coordinate property management, including facilities
- Managing accounts of private office
- Assist with personal errands and ad hoc tasks as required by the principal.
- Maintain an organised filing system for both digital and physical documents.
- Liaise with internal teams and external contacts on behalf of the principal.
- Ensure smooth communication and workflow between departments and external partners.
The Successful Applicant
A successful Private Office PA (Part time) should have:
- Previous experience in an Executive Assistant capacity
- Exceptional organisational and multitasking skills to handle a varied workload.
- A high level of discretion and professionalism when managing sensitive information.
- Strong communication skills, both written and verbal.
- Proficiency in office software such as Microsoft Office and scheduling tools.
- Strong commercial understanding
- A proactive approach to problem-solving and anticipating needs.
- Ability to work independently
What\’s on Offer
- A competitive salary of £40000 – £50000 full time equivalent per annum
- Part time hours (circa 25 hours per week)
- Opportunities for professional growth and career development.
- A supportive and collaborative workplace culture.
- Hybrid role
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Private Office PA (part time) employer: Michael Page UK
Contact Detail:
Michael Page UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private Office PA (part time)
✨Tip Number 1
Familiarise yourself with the CEO's background and the company’s operations. Understanding their business priorities will help you anticipate their needs and demonstrate your proactive approach during interviews.
✨Tip Number 2
Network with professionals in similar roles or industries. Engaging with current or former Executive Assistants can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or travel itinerary for the CEO. Presenting this during your interview can highlight your ability to manage complex tasks effectively.
✨Tip Number 4
Demonstrate your discretion and professionalism by discussing past experiences where you handled sensitive information. This will reassure the employer of your capability to manage confidential matters appropriately.
We think you need these skills to ace Private Office PA (part time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Emphasise your organisational skills, discretion, and any specific software proficiency that aligns with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the unique challenges of supporting a CEO. Mention your proactive approach to problem-solving and how you can contribute to the smooth operation of the private office.
Highlight Relevant Skills: In your application, clearly outline your multitasking abilities and communication skills. Provide examples of how you've successfully managed sensitive information and coordinated complex schedules in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Private Office PA.
How to prepare for a job interview at Michael Page UK
✨Showcase Your Organisational Skills
As a Private Office PA, you'll need to demonstrate exceptional organisational abilities. Be prepared to discuss specific examples from your past experiences where you successfully managed complex schedules or coordinated multiple tasks simultaneously.
✨Emphasise Discretion and Professionalism
Given the sensitive nature of the role, it's crucial to convey your understanding of confidentiality. Share instances where you've handled confidential information with care and professionalism, highlighting your ability to maintain trust.
✨Demonstrate Strong Communication Skills
Effective communication is key in this position. During the interview, focus on how you've liaised with various stakeholders in previous roles. Use clear examples to illustrate your written and verbal communication skills.
✨Prepare for Problem-Solving Scenarios
The role requires a proactive approach to problem-solving. Be ready to discuss challenges you've faced in previous positions and how you anticipated needs or resolved issues efficiently. This will show your potential employer that you're capable of handling the demands of the job.
