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- Tasks: Support executives with administrative tasks and manage multiple projects in a fast-paced environment.
- Company: Join Apex Systems, a leading IT services and consulting firm known for innovation and collaboration.
- Benefits: Enjoy competitive pay, flexible work options, and opportunities for professional growth.
- Why this job: Be part of a dynamic team where your skills will shine and make a real impact.
- Qualifications: 3-5 years of experience in senior administration; proficiency in Microsoft Office is essential.
- Other info: This is a contract position ideal for self-motivated individuals who thrive under pressure.
The predicted salary is between 30000 - 42000 £ per year.
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Direct message the job poster from Apex Systems
This position requires excellence in primary administrative functions, as well as the responsibility for executive-level interfaces, contact with partners, as well as contact with all levels of employees. The ideal candidate for this role will need to be able to navigate and change directions quickly within a fast-paced environment, have stellar interpersonal skills and initiative, demonstrate good judgment, maintain a high level of confidentiality, set priorities, and handle multiple tasks simultaneously. Being detail-oriented and having consistent and timely follow-through will be essential to success. A calm and reassuring manner, bringing confidence and focus to the role will be highly valued.
Qualifications
- 3-5 years of senior level business administrator experience in a fast-paced environment.
- Proficiency with Microsoft software including Outlook, Word, Excel (at intermediate level-Pivot Tables), PowerPoint and Visio. Ability to use or experience in Microsoft internal tools (MS Travel, MS Expense2, Employee Central, MSS, HeadTrax, iCIMS, HR Insights Catalog, MS Space, MyOrder, IDWeb, AssetLink, etc.)
- Strong organizational, planning, time management, project management, problem-solving, and anticipatory skills.
- Be able to execute in relatively ambiguous and complex situations, prioritizing and juggling multiple projects at once, work independently, be self-motivated and action oriented.
- Able to build effective working relationships inside and outside the group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.
- Exercises sound judgment, tact, diplomacy, and professionalism applied in all transactions, maintenance of utmost confidentiality with sensitive and personal information.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Contract
Job function
-
Job function
Administrative
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Industries
IT Services and IT Consulting
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Executive Administrative Assistant employer: Apex Systems
Contact Detail:
Apex Systems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific Microsoft tools mentioned in the job description. If you haven't used them before, consider taking online tutorials or courses to boost your confidence and proficiency.
✨Tip Number 2
Practice your interpersonal skills by engaging in networking events or professional groups. Building relationships with others can help you demonstrate your ability to connect with diverse individuals, which is crucial for this role.
✨Tip Number 3
Showcase your organisational skills by creating a mock project plan or schedule that highlights your ability to juggle multiple tasks. This will not only prepare you for the role but also give you concrete examples to discuss during interviews.
✨Tip Number 4
Research the company culture at Apex Systems and think about how your personal values align with theirs. Being able to articulate this connection can set you apart from other candidates and show your genuine interest in the position.
We think you need these skills to ace Executive Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your 3-5 years of senior-level business administration experience. Emphasise your proficiency with Microsoft software and any relevant internal tools that the company uses.
Craft a Strong Cover Letter: In your cover letter, demonstrate your ability to handle multiple tasks and navigate fast-paced environments. Use specific examples from your past experiences to showcase your organisational and problem-solving skills.
Highlight Interpersonal Skills: Since the role requires strong interpersonal skills, include examples of how you've built effective working relationships in previous positions. Mention any instances where you exercised sound judgment and professionalism.
Proofread for Detail: Before submitting your application, carefully proofread all documents. Attention to detail is crucial for this role, so ensure there are no typos or errors that could detract from your professionalism.
How to prepare for a job interview at Apex Systems
✨Showcase Your Organisational Skills
As an Executive Administrative Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experience where you successfully prioritised and organised projects, especially in fast-paced environments.
✨Demonstrate Interpersonal Skills
This role requires excellent interpersonal skills. Be ready to discuss how you've built effective working relationships with colleagues and partners. Highlight instances where your communication skills helped resolve conflicts or facilitated collaboration.
✨Familiarise Yourself with Relevant Software
Proficiency in Microsoft software is crucial for this position. Brush up on your skills in Outlook, Word, Excel, and PowerPoint, particularly with Pivot Tables. If you have experience with any internal tools mentioned in the job description, be sure to mention that as well.
✨Exhibit Sound Judgment and Professionalism
The ability to exercise sound judgment and maintain confidentiality is vital. Prepare to discuss scenarios where you had to make difficult decisions while handling sensitive information, showcasing your professionalism and discretion.
