Office Coordinator

Job title: Office Coordinator Location: Woking Hours: Monday to Friday 9:00am – 5:30pm- Full office based Parking: Onsite Salary: Up to £35k Company overview Our client is a fast-growing and forward-thinking organisation with ambitious plans for the future. With a strong reputation for innovation and operational excellence, they offer a collaborative and supportive work environment where employees are encouraged to grow and contribute. As they continue to expand, they are looking to bring on a confident and organised Office Coordinator who can help keep the internal gears running smoothly. This is a standalone role that sits at the very heart of the business, giving you the opportunity to work across multiple departments and make a real impact from day one. If you’re someone who thrives on variety, loves to organise, and enjoys being the go-to person in the office—this is the role for you. Job description As the Office Coordinator, you will be responsible for overseeing a broad range of administrative tasks that support key business functions, including finance, HR, and general operations. You’ll be the glue that holds things together—whether it’s coordinating timesheets, streamlining communications, or ensuring smooth day-to-day office operations. Your attention to detail and ability to juggle multiple responsibilities will be critical to your success. Job description * Deliver comprehensive administrative support to company directors and the wider leadership team. * Manage employee data, including hours worked, overtime, holidays, and ensure timely payroll submissions. * Collect and process engineer hours to ensure accurate payments via the finance department. * Monitor and chase outstanding client invoices, maintaining professional communication and thorough records. * Handle telephone enquiries, delivering a professional and friendly first impression every time. * Use SystemPro to manage key administrative workflows (training can be provided). * Coordinate internal communications between departments to support seamless operations. * Maintain and update documents using Microsoft Word, Excel, and Outlook. * Assist with ad-hoc projects, process improvements, and business development support as needed. Key skills * Excellent verbal and written communication skills, with confidence interacting across all business levels. * Strong organisational skills with the ability to multitask, prioritise, and remain calm under pressure. * Highly process-driven with a strong sense of initiative and accountability. * Previous experience managing a busy switchboard or handling high-volume calls is desirable. * A proactive team player who is equally comfortable working independently. * Proficient in Microsoft Office (especially Excel and Outlook); knowledge of SystemPro is a bonus. * Prior experience in a similar coordinator, office manager, or administrator role is highly advantageous. What’s on offer? * Join a fast-growing company with plenty of room for professional development. * Be part of a close-knit, collaborative team that values your input. * Work in a varied, hands-on role where no two days are the same. * Onsite parking and regular working hours for excellent work-life balance