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- Tasks: Support the CEO with organisation, administration, and office operations.
- Company: GBS is a dynamic higher education institution focused on innovation and excellence.
- Benefits: Enjoy a full-time role with opportunities for growth and development.
- Why this job: Be an integral part of the CEO's team, contributing to impactful decisions and initiatives.
- Qualifications: Must be familiar with Microsoft Office 365 and possess strong organisational skills.
- Other info: Ideal for entry-level candidates looking to kickstart their career in administration.
The predicted salary is between 39600 - 58000 £ per year.
Join to apply for the Executive Assistant to CEO role at GBS
Join to apply for the Executive Assistant to CEO role at GBS
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ROLE PURPOSE:
Provide day-to-day support to the MLA College CEO and assist with the smooth operation of the CEO’s office.
Main Responsibilities
ROLE AND RESPONSIBILITIES:
- To assist the CEO with the effective organisation, administration and presentation of the office of the CEO and provide a comprehensive administrative service for the wider team.
- To help manage office systems to ensure that documents, records and information can be quickly, effectively, discreetly and readily produced when required through the maintenance of comprehensive filing systems, including spreadsheets and databases.
- To help maintain an up-to-date action tracker, liaising with key staff as required to ensure the timely completion of outstanding tasks
- To maintain an accurate diary of deliverables and deadlines in order to remain on schedule with the team’s output.
- To act as an ambassador for the CEO office, exercising tact and discretion and maintaining a high level of confidentiality at all times.
- To help contribute to the drafting of agendas, papers, reports and presentations as required.
- To help coordinate the arrangements for visits by guests to the Head Office as required, including help in planning in respect of hospitality and travel.
- To help provide an administrative service for Senior Team members as required, including diary management, scheduling meetings, attending meetings, taking notes and creating actions.
- To maintain full familiarity with the organisation’s administrative and board structures.
- To help organise and facilitate meetings and special events, scheduling and coordinating dates and times, venues, attendance, agendas, and facilities.
- To carry out any other duty commensurate with the role as may reasonably be directed by the CEO and senior members of the Operations team.
Requirements
Essential Skills And Experience
- Familiarity with all programmes in Microsoft Office 365.
- Attention to detail is a must, as well as strong organizational skills
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Due to the nature of the work, discretion is paramount to the role
- Ability to work in a team – will be an essential team member
#indeedjune
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
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Job function
Administrative
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Industries
Higher Education
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Executive Assistant to CEO employer: GBS
Contact Detail:
GBS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO
✨Tip Number 1
Familiarise yourself with the CEO's background and the company's mission. This will help you understand their priorities and tailor your approach when discussing how you can support them effectively.
✨Tip Number 2
Showcase your organisational skills by preparing a mock action tracker or diary management system. Presenting this during your interview can demonstrate your proactive approach and attention to detail.
✨Tip Number 3
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you prepare better for the role.
✨Tip Number 4
Practice your communication skills by engaging in role-play scenarios where you act as the Executive Assistant. This will help you articulate your thoughts clearly and confidently during the interview process.
We think you need these skills to ace Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your organisational skills, attention to detail, and any experience with Microsoft Office 365.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the CEO's needs and how you can support them. Mention specific examples from your past experiences that demonstrate your ability to manage tasks discreetly and effectively.
Highlight Interpersonal Skills: In your application, emphasise your strong communication and interpersonal skills. Provide examples of how you've successfully worked with diverse teams or managed sensitive information in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Executive Assistant position.
How to prepare for a job interview at GBS
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to organise and manage tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple priorities in the past, including any tools or systems you used to stay organised.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of discretion. Share experiences where you had to handle confidential information and how you ensured it remained secure.
✨Familiarity with Microsoft Office 365
Since familiarity with Microsoft Office 365 is essential, be ready to discuss your proficiency with its various applications. You might even want to mention specific projects where you utilised these tools effectively.
✨Prepare for Interpersonal Questions
Strong interpersonal skills are key for this role. Think about times when you've worked with diverse teams or handled challenging interactions. Prepare to share how you navigated those situations while maintaining professionalism.
