Office Manager

Become part of the UK\’s fastest-growing rail group – a dynamic and forward-thinking company committed to excellence in the rail industry. This is a fantastic opportunity to join a skilled team focused on maintaining and improving rail networks with safety, efficiency, and innovation at the core. With strong industry demand, projects continue to evolve, offering a fulfilling and impactful workload. £27,000 – £32,000 basic. About the company: Our client provides top-tier rail infrastructure solutions, managing a diverse range of projects that drive the development and upkeep of essential railway systems. Their skilled team collaborates closely with industry partners to ensure smooth project execution while upholding the highest standards of safety and quality. Dedicated to professional growth, our client fosters a culture of continuous learning and career advancement. With a diverse team operating in a newly refurbished office, over the last 5 years the company has transformed themselves into a company that can support clients throughout the full life cycle of their projects, from survey and design, through to engineering. Responsibilities: Manage, store and distribute documents and tender in line with company procedures and industry standards. Oversee daily office operations including managing supplies, equipment and facilities. Managing safety investigations and risk assessments.    Maintain document registers and ensure all files are up-to-date and accessible to relevant stakeholders. Support project teams with document formatting, compliance checks, and distribution. Use document management system to control records efficiently. Ensure compliance with Network Rail and other industry-specific documentation requirements. Liaise with clients, engineers, project managers, and external stakeholders to ensure smooth document flow. Assist with audits and reporting on document control processes. Provide administrative support as required, including meeting minutes and data entry. Deal with all site post, including emails, ensuring the right personnel receive all up-to-date documentation. Key skills and requirements: Experience in document control or office management. Strong organisational skills and attention to detail. Ability to manage large volumes of documents and ensure compliance with strict standards. Good communication and teamwork skills. Ability to work independently and manage multiple tasks in a fast-paced environment. Proficiency in Microsoft Office (Word, Excel, Outlook). Location Overview: This role is based in the centre of York, a historic city in northern England, known for its rich cultural heritage, vibrant economy, and excellent transport connections. Its central location makes it an ideal hub for businesses, particularly in the rail industry. York is home to key rail infrastructure, including the National Railway Museum, and has a long history of railway development. The city’s robust transport links to major cities across the UK, combined with its skilled workforce and strong industry connections, make it an excellent base for rail companies looking to thrive in a dynamic and growing sector. Benefits: Flexible Working Hybrid Working Model 36 days holiday (inc BH) 3 standdown days per year Gym membership Generous bonus structure Group Life Assurance Overtime and weekend pay Next Steps For further details on this exciting role, please click the Apply Now button. If you can specify the best time to talk, please do; we will get in touch when it suits you best. You will then be contacted by one of our specialist consultants, who will provide you with further details about the role. If you would like to talk ahead of sending us your CV, please give us a call on (phone number removed). Please note, any contact is in the strictest confidence, and we will not send your details to any company without your expressed consent to do so. Is this role almost right for you, but not quite ticking all the boxes? If so, we have loads of other roles available and can also work proactively to help you make that next step. For every placement we make, Alva Rail plants two trees! We plant one on your behalf and the other on the client’s behalf. By planting two trees we offset 0.6 tonnes of CO2, the equivalent of driving 1,466 miles in a standard car. We want to contribute towards helping save the planet!  Adam Cole