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For Companies At a Glance
- Tasks: Manage luxury properties and provide concierge services for a high-net-worth family.
- Company: Join a small, dynamic team in Marylebone, London, focused on exceptional property management.
- Benefits: Enjoy 25 days holiday, Deliveroo lunches, and private medical cover after one year.
- Why this job: Perfect for those who thrive in fast-paced environments and enjoy diverse responsibilities.
- Qualifications: 5+ years in property management; degree preferred but not essential with relevant experience.
- Other info: Work-life balance respected; occasional evening and weekend support paid separately.
The predicted salary is between 34000 - 42000 £ per year.
Property & Private Office Operations Manager – Marylebone, London
We are a small, close-knit team offering property management and concierge services to a high-net-worth (HNW) international family with several homes in and around London. We’re looking for a switched-on, experienced individual who can hit the ground running in a varied and fast-paced role. This is an exciting opportunity for someone who thrives in a multifaceted environment and enjoys working autonomously as well as collaboratively.
Preferred Candidate Profile
- Degree-level education preferred (not essential with sufficient relevant experience)
- 5+ years’ experience in private property management
- Previous experience as a PA or Office Manager
Role Details
- Job Type: Full-time
- Start Date: ASAP
- Location: Marylebone, London (Office-based)
- Hours: Monday–Friday, 9:30am–5:30pm
- Evening and weekend support occasionally required, especially in summer months – paid separately. We respect work-life balance and do not expect unnecessary overtime.
- Salary: £40,000 – £50,000 PA
- Holiday: 25 days + bank holidays + your birthday off
- Perks:
- Deliveroo lunch every Friday
- Lunch covered when visiting properties outside of London
- 5% matched pension scheme
- Private medical cover after 1 year of service
Key Responsibilities
Property Management – 7 London-based properties:
- Conducting weekly property visits (locations are local – Lime bike commute encouraged)
- Coordinating maintenance and servicing of household systems (e.g. lifts, gates, chandeliers, AC, security)
- Managing household bills: council tax, insurance, general household purchases
- Overseeing household staff schedules and task lists
Personal Assistant Duties – Supporting the family and Company Director:
- Diary and inbox management
- Scheduling appointments and travel
- Liaising with suppliers and service providers
- General office administration
Procurement & Administration:
- Sourcing quotes, comparing suppliers
- Overseeing contractors and checking invoices
- Keeping accurate records and maintaining budgets
Research & Concierge Support:
- Sourcing luxury and day-to-day items or services
- Booking restaurants, health & beauty appointments
- Coordinating travel, hotels, and private aviation
- Managing returns, errands, and bespoke requests
Ad Hoc / Project Support:
- Overseeing property projects, from minor works to full refurbishments
- Managing H&S compliance, liaising with trades, contractors and specialists
Skills & Attributes
- Emotionally intelligent and calm under pressure
- Highly organised, able to multitask effectively
- Excellent written and verbal communication
- Flexible, proactive, and solutions-focused
- Strong sense of discretion and professionalism
- Comfortable in high-energy, occasionally high-pressure environments
- Good numeracy and understanding of household accounts and costings
- Strong IT skills (Microsoft Outlook, Excel, Word)
Application Process
Please submit your CV and a short cover letter explaining why you are the right fit for this role. Applications without a cover letter will not be considered.
- 1st Round: Zoom interview
- 2nd Round: In-person interview with aptitude tests (Marylebone)
- 3rd Round: Paid trial day
Property & Private Office Operations Manager employer: United Gulf Management Ltd
Contact Detail:
United Gulf Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property & Private Office Operations Manager
✨Tip Number 1
Familiarise yourself with the property management landscape in London, especially regarding high-net-worth clients. Understanding the unique needs and expectations of HNW families will give you an edge during interviews.
✨Tip Number 2
Network within the property management and concierge services sector. Attend industry events or join relevant online forums to connect with professionals who can provide insights or even referrals for the role.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that demonstrate your ability to manage multiple properties and handle high-pressure situations. Tailoring your anecdotes to reflect the responsibilities listed in the job description will showcase your suitability.
✨Tip Number 4
Research StudySmarter and our values, as well as the specifics of the role. Being able to articulate how your skills align with our mission and the expectations of the Property & Private Office Operations Manager position will make a strong impression.
We think you need these skills to ace Property & Private Office Operations Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in property management and personal assistant roles. Emphasise your ability to multitask and manage high-pressure situations, as these are key attributes for the position.
Craft a Compelling Cover Letter: Write a short cover letter that clearly explains why you are the right fit for the role. Mention specific experiences that demonstrate your organisational skills and emotional intelligence, which are crucial for this position.
Showcase Relevant Skills: In both your CV and cover letter, showcase your strong IT skills, particularly with Microsoft Outlook, Excel, and Word. Highlight any experience you have with household accounts and budgeting, as this is important for managing household bills.
Prepare for Interviews: Be ready to discuss your previous experiences in detail during the Zoom and in-person interviews. Prepare examples of how you've successfully managed multiple tasks or projects, and be ready to demonstrate your problem-solving abilities.
How to prepare for a job interview at United Gulf Management Ltd
✨Showcase Your Experience
Make sure to highlight your 5+ years of experience in private property management. Be ready to discuss specific examples of how you've successfully managed properties and supported high-net-worth clients in the past.
✨Demonstrate Emotional Intelligence
Given the nature of the role, it's crucial to show that you can remain calm under pressure. Prepare to share instances where you've handled challenging situations with grace and professionalism.
✨Be Organised and Proactive
The interviewers will be looking for someone who is highly organised and can multitask effectively. Bring a portfolio or examples of how you've managed multiple responsibilities simultaneously in previous roles.
✨Prepare for Practical Scenarios
Since the role involves various tasks from property management to personal assistant duties, be prepared for scenario-based questions. Think about how you would handle specific situations, such as coordinating maintenance or managing household staff schedules.
