Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support executives with diary management, travel planning, and event coordination.
- Company: Join a dynamic co-work space developer transforming office environments across London and Europe.
- Benefits: Enjoy flexible part-time hours and the chance to work in a vibrant office setting.
- Why this job: Be part of a collaborative team, enhancing your skills while making a real impact.
- Qualifications: 3+ years experience supporting senior executives; strong organisational and communication skills required.
- Other info: Ideal for those seeking a fast-paced role with opportunities for professional growth.
The predicted salary is between 24000 - 36000 £ per year.
Job Title: Personal Assistant
Location: London – On-site
Job Type: Part Time – 2 days
Company Overview
Our client co-work space developer and consultancy, looking to regenerate office spaces around London, and Europe.
Role Summary
We’re seeking a proactive and commercially aware Personal Assistant to provide high-level administrative support to the leadership team and help run a smooth and professional office environment. You’ll be responsible for diary management, travel planning, inbox control, event coordination, marketing, and tech support.
Key Responsibilities
Executive Support & Administration
- Provide end-to-end diary, inbox, and travel management for GEC members.
- Prepare agendas, take meeting minutes, and ensure timely follow-up on actions.
- Coordinate documentation, reports, and presentations with a polished, professional finish.
- Manage correspondence, filter communications, and make decisions or take holding actions where appropriate.
Meetings & Events
- Organise internal and external meetings, events and video conferences.
- Support corporate events and social gatherings, from catering to room setup.
- Liaise across teams and manage event logistics with professionalism and discretion.
Special Projects & Business Support
- Assist on cross-functional business projects and support commercial initiatives.
- Coordinate stakeholders and contribute administrative structure to project delivery.
- Gather and manage statistical data and internal reporting to support business goals.
Team Collaboration
- Collaborate with other EAs and team assistants to share best practices and provide mutual support.
What You’ll Bring
- 3+ years’ experience supporting senior executives in a fast-paced business environment.
- Exceptional organisational skills and proven success in diary, travel, and inbox management.
- Commercial acumen and comfort contributing to business projects and decisions.
- Strong communication skills and confidence liaising with stakeholders at all levels.
- Advanced proficiency in Microsoft Office and a high level of digital fluency.
- Experience in facilities or office management is highly desirable.
- A calm, can-do attitude and the ability to juggle competing priorities with grace and discretion.
PT Personal Assistant employer: Madison Hive
Contact Detail:
Madison Hive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PT Personal Assistant
✨Tip Number 1
Familiarise yourself with the company’s mission and recent projects. Understanding their approach to regenerating office spaces will help you demonstrate your alignment with their goals during any discussions.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. They can provide insights into the company culture and what they value in a Personal Assistant, which can give you an edge in conversations.
✨Tip Number 3
Prepare specific examples from your past experience that showcase your organisational skills and ability to manage multiple priorities. Being able to articulate these during an interview will highlight your suitability for the role.
✨Tip Number 4
Stay updated on the latest tools and technologies that enhance office management and communication. Mentioning your proficiency in these areas can set you apart as a tech-savvy candidate who can contribute to a modern office environment.
We think you need these skills to ace PT Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in supporting senior executives and managing diaries, travel, and inboxes. Use specific examples that demonstrate your organisational skills and commercial acumen.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your experience in event coordination and team collaboration, and explain how your skills align with their needs.
Highlight Technical Proficiency: Since advanced proficiency in Microsoft Office is required, ensure you mention any relevant software skills. If you have experience with digital tools that enhance office management, include those as well.
Showcase Soft Skills: In your application, emphasise your calm, can-do attitude and ability to manage competing priorities. Provide examples of how you've successfully navigated fast-paced environments and supported teams effectively.
How to prepare for a job interview at Madison Hive
✨Showcase Your Organisational Skills
As a Personal Assistant, your organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed diaries, travel plans, and inboxes in previous roles. Highlight any tools or methods you use to stay organised.
✨Demonstrate Commercial Awareness
The role requires a proactive approach and commercial acumen. Research the company and its projects beforehand, and be ready to discuss how your skills can contribute to their business goals. This shows that you're not just a PA, but a valuable asset to the team.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle competing priorities. Prepare scenarios from your past experience where you successfully juggled multiple tasks or resolved conflicts, demonstrating your calm and can-do attitude.
✨Familiarise Yourself with Technology
Since the role involves tech support, ensure you're comfortable discussing your proficiency with Microsoft Office and any other relevant software. If you have experience with digital tools that enhance productivity, be sure to mention them during the interview.
