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- Tasks: Support senior leadership by managing calendars, travel, and communications.
- Company: Join a dynamic team at Australasian Recruitment Company, committed to equal opportunities.
- Benefits: Enjoy flexible working arrangements and the chance to develop your skills.
- Why this job: Be part of a fast-paced environment where your organisational skills make a real impact.
- Qualifications: 3+ years as a Personal Assistant in the UK is essential.
- Other info: Apply now and take the next step in your career!
The predicted salary is between 24000 - 36000 £ per year.
PERSONAL ASSISTANT
A reputable charity operating across London and the wider UK is seeking a proactive and highly organised Personal Assistant to support a senior executive. Based in London and offering a salary of £37,(Apply online only), this role is ideal for someone who thrives in a fast‑paced environment and is committed to making a positive impact. If you re a confident communicator with strong administrative skills, we d love to hear from you.
PERSONAL ASSISTANT ROLE:
- Proactively managing a complex and ever‑changing diary, scheduling meetings across multiple time zones, anticipating conflicts, and ensuring the executive is fully prepared with agendas, briefs, and required materials
- Organising end‑to‑end domestic and international travel, including booking trains, flights, accommodation, and ground transport; preparing detailed itineraries; handling last‑minute changes; and ensuring all travel arrangements align with budget and preference requirements
- Processing high‑volume monthly expenses accurately and efficiently, maintaining receipts and records, reconciling statements, and ensuring compliance with company policies and reporting deadlines
- Working closely with the business and events team regarding event logistics and coordination
- Monitoring and sorting incoming correspondence, escalating urgent items for attention
- Preparing written responses and memos on behalf of the executive
- Serving as a key point of contact for internal teams and external partners, maintaining professional relationships and ensuring smooth communication on behalf of the executive
- Preparing meeting packs, briefing notes, and presentations; taking minutes when required; and tracking action points to ensure completion
PERSONAL ASSISTANT ESSENTIALS:
- Meeting right to work and residency requirements, having resided in the UK for a minimum of three years
- Bringing 2 3 years experience in a Personal Assistant or Team Assistant position, supporting busy stakeholders in a fast‑paced environment
- Demonstrating the ability to handle confidential information with integrity, sound judgement, and a proactive, solution‑focused approach
- Communicating clearly and professionally in both written and verbal forms, engaging confidently senior leaders and external partners
- Managing competing priorities exceptionally well, adapting to frequent changes, and maintaining a high level of accuracy under pressure
If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.
For information on how we process personal information please refer to our website: How We Use Your Personal Information.
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
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Personal Assistant employer: Australasian Recruitment Company
Contact Detail:
Australasian Recruitment Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the tools and software commonly used by Personal Assistants, such as calendar management apps and project management tools. Being proficient in these can set you apart during interviews.
✨Tip Number 2
Network with current or former Personal Assistants to gain insights into the role and expectations. They can provide valuable tips on what senior leaders look for in a candidate.
✨Tip Number 3
Prepare examples of how you've successfully managed complex schedules or handled challenging situations in previous roles. This will demonstrate your capability to handle the demands of the position.
✨Tip Number 4
Research the company culture and values of the organisation you're applying to. Tailoring your approach to align with their ethos can make a strong impression during any discussions.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant, especially any roles where you managed complex calendars, arranged travel, or provided high-level administrative support. Use specific examples to demonstrate your skills.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your proactive approach and organisational skills make you an ideal fit for supporting senior leadership.
Highlight Relevant Experience: In your application, emphasise your minimum of 3 years of experience as a Personal Assistant in the UK. Include details about your ability to manage communications and coordinate meetings effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Australasian Recruitment Company
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed complex calendars or coordinated events in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Be Proactive in Your Approach
During the interview, highlight instances where you anticipated needs before they arose. Discuss how you’ve taken initiative in previous roles to streamline processes or improve efficiency, as this aligns with what the company is looking for.
✨Communicate Effectively
Since you'll be acting as a first point of contact, practice clear and concise communication. Be prepared to discuss how you manage communications and follow up on actions, ensuring nothing falls through the cracks.
✨Demonstrate Flexibility and Adaptability
The role requires responding to changing business needs. Share examples of how you've adapted to unexpected changes in your previous positions, showcasing your ability to remain calm and effective under pressure.
