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- Tasks: Provide executive support, manage schedules, and create presentations for top executives.
- Company: Join Warner Bros. Discovery, a leading name in the entertainment industry.
- Benefits: Enjoy hybrid working, flexible hours, and a dynamic work environment.
- Why this job: Gain valuable experience in a fast-paced setting while working with industry leaders.
- Qualifications: 2+ years in admin roles, excellent communication skills, and tech-savvy.
- Other info: Opportunity to work on exciting projects and develop your professional network.
The predicted salary is between 36000 - 60000 £ per year.
MUST BE BASED IN THE UK TO BE ELIGIBLE.
Job Title:Executive Assistant
Contract Length: 6 months
Location: GSK HQ, London
Overview
GSK is a science-led global healthcare company with a special purpose: to help people do more, feel better, live longer. We are on an audacious journey to impact the health of 2.5 billion people over the next decade. Our R&D division is at the forefront of this mission, dedicated to the discovery and development of groundbreaking vaccines and medicines. We are transforming the landscape of medical research by integrating cutting-edge science and technology and harnessing the power of genetics and new data. By fostering a collaborative environment that unites the talents of our people, we are revolutionizing R&D to pre-empt and defeat diseases. Join us in our commitment to uniting science, technology, and talent to get ahead of disease together.
Role Overview
Thisrole willprovide efficient and comprehensive Executive Administration (EA) support to the VP, Office of the Chief Digital and Technology Officer (OCDTO), a member of the Global Digital and Tech Leadership Team and Chief of Staff to the Chief Digital and Technology Officer.This personwill be a key interface both internally and externally to GSK.
Key Responsibilities
- Calendar: Provide comprehensive administrative support to the VP, CDTO Office, managing details of diary management and ad hoc admin tasks to help manage the VPs calendar and time commitments. This includes scheduling, arranging and monitoring diary appointments and co-ordinating key team, leadership meetings, often requiring understanding of, and juggling of, priorities.
- Issue resolution: Understand the work performed by the team in order to proactively deal with issues for manager and in managers absence using initiative and knowledge to bring resolution. Identify and propose creative and interpretive process improvements on a regular basis. Provide guidance to the direct reports of the executive when direct access to leader is not possible.
- Travel: Co-ordinate extensive and complex international travel. Process necessary visa applications and ensure travel vaccination guidelines are met.
- Meeting logistics: Organise all logistics for complex meetings (visitors, catering etc.), conferences and events whilst adhering to the meetings policies, liaising with internal/ external parties.
- Admin systems: Use various GSK systems to manage, coordinate and complete finance processes including expenses on time, manage invoices, raise purchase orders.
- Projects: Support additional projects on an ad hoc basis, including meeting preparation, events, culture and engagement activities.
Experience, Skills & Qualifications
- Demonstrable experience providing varied administrative support of increasing complexity at Director level or above (this includes management of complex diaries, travel, expenses etc).
- Expert level of proficiency in a broad range of computer skills necessary to support a senior leader (SAP, Ariba, Excel, Outlook, AI assisted tools).
- A high degree of accountability, integrity and discretion when dealing with confidential matters.
- Adopts a highly flexible approach to work and can triage competing priorities to manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives, and target dates.
- Demonstrates high level of proficiency in interpersonal and communicational skills with the ability to interact in a highly professional manner.
- Excellent organizational skills with high attention to detail, including ability to handle complex travel arrangements and organize multi-site events.
- Team player with the ability to collaborate with various departments globally and gain the confidence and cooperation of peers.
- Demonstrates flexibility to adjust to the ever-changing needs of the position, working with people at all levels, internal and external, with adaptability to working styles.
Why GSK?
Uniting science, technology and talent to get ahead of disease together.
GSK is a global biopharma company with a special purpose to unite science, technology and talent to get ahead of disease together so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).
Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, its also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.
Inclusion at GSK
GSK is an EqualOpportunity/AffirmativeAction Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.
If you need any adjustments in the recruitment process, please get in touch with our Recruitment team(EMEA-GSKLink@allegisglobalsolutions.com) to further discuss this today.
Important notice to employment businesses/agencies
GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK\’s commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.
Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSKs compliance to all federal and state US Transparency requirements. For more information, please visit GSKs Transparency ReportingFor the Recordsite.
Executive Assistant (London) employer: Allegis Global Solutions
Contact Detail:
Allegis Global Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (London)
✨Tip Number 1
Familiarise yourself with the specific tools mentioned in the job description, such as Microsoft Office, SharePoint, and OneDrive. Being able to demonstrate your proficiency in these applications during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles. This will highlight your ability to prioritise effectively, which is crucial for an Executive Assistant.
✨Tip Number 3
Research Warner Bros. Discovery and their corporate culture. Understanding their values and recent developments can help you tailor your responses in interviews and show that you're genuinely interested in the company.
✨Tip Number 4
Prepare to discuss your customer service experience, especially in high-pressure environments. Be ready to provide examples of how you've handled challenging situations while maintaining professionalism, as this role requires excellent interpersonal skills.
We think you need these skills to ace Executive Assistant (London)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an executive assistant, particularly in the entertainment industry. Emphasise your skills in scheduling, Microsoft Office proficiency, and any experience with tools like Microsoft Co-pilot or Chat GPT.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you're a great fit for the role. Mention your ability to manage multiple tasks, your organisational skills, and your eagerness to learn and adapt in a fast-paced environment.
Highlight Key Skills: In your application, specifically mention your experience with file management systems like SharePoint and OneDrive. Also, include examples of how you've provided excellent customer service and maintained confidentiality in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Allegis Global Solutions
✨Showcase Your Scheduling Skills
Be prepared to discuss your experience with scheduling, especially using Outlook. Highlight any instances where you successfully managed complex schedules across different time zones, as this is a key requirement for the role.
✨Demonstrate Tech Savviness
Familiarise yourself with Microsoft Office tools, particularly Word, Excel, and PowerPoint. If you have experience with Microsoft Co-pilot or Chat GPT, be sure to mention it, as this will show your adaptability and eagerness to learn new technologies.
✨Emphasise Your Communication Skills
Since communication is vital in this role, prepare examples of how you've effectively managed stakeholders and communicated with various business levels. Be ready to showcase your written and verbal skills through your CV and during the interview.
✨Highlight Your Organisational Abilities
Discuss your methods for staying organised and managing multiple tasks simultaneously. Provide examples of how you've handled sensitive documents and maintained confidentiality, as this will demonstrate your professionalism and trustworthiness.
