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- Tasks: Support daily operations, event planning, HR management, and IT support in a dynamic environment.
- Company: Join a successful global executive mentoring group with a supportive and inspiring culture.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for career progression.
- Why this job: Be part of a hardworking team that values growth, collaboration, and impactful work.
- Qualifications: Ideal for graduates with strong admin skills; experience with PowerPoint or Salesforce is a plus.
- Other info: Salary ranges from £35,000 to £43,000, with flexible options for the right candidate.
The predicted salary is between 28000 - 48000 £ per year.
A very successful and growing boutique executive mentoring group with a global presence is looking for an Operations Executive to join their Operations team. They work with top business leaders around the world and are the leaders in that sector.
They are a hardworking team of people within a supportive and inspiring environmnent and there is huge scope for progression.
This is a varied role working across different areas of the business:
1. Operations & Administration
- Provide daily operational support to the Operations team including the COO, Operations Director and Operations Executive
- Prepare materials for meetings (research briefs, reports, presentations, board packs).
- Track and maintain documentation for operational processes.
- Manage company subscriptions and ensure efficiency and value for money.
2. Event Planning & Logistics
- Support planning and execution of internal and external events, including logistics, supplier engagement, and communications.
- Coordinate logistics for the Annual Meetings (hotel, travel, dietary needs, app updates).
- Work closely with the Operations Executive across all events to support on logistics management, communication to attendees, preparation of powerpoints for Team engagements
- Internal meetings; support in the preparation of Partner and team meetings, including preparing documents, agendas, taking minutes and monitoring follow ups from meetings
3. Human Resources / People Management
- Manage and maintain the HR portal; ensure timely updates of policies and documentation.
- Coordinate onboarding/offboarding: set up emails, arrange IT, complete onboarding forms, help arrange induction process
- Support bi-annual performance review cycles ensuring meetings are scheduled
- Work with external providers on employee benefits.
4. IT Support
5. Legal & Compliance
8. Marketing, Website & SEO
This role would suit a graduate with strong administrative skills including PowerPoint or/and Salesforce although flexible for the right candidate.
Salary £35,000- £43,000 and it is a hybrid role working 3 days in the office, 2 days from home.
Operations Assistant employer: TalentYard Ltd
Contact Detail:
TalentYard Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant
✨Tip Number 1
Familiarise yourself with the tools and software mentioned in the job description, such as PowerPoint and Salesforce. Having a solid understanding of these platforms will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Research the company’s recent events and initiatives. Being knowledgeable about their operations and culture will help you engage in meaningful conversations during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Network with current or former employees on platforms like LinkedIn. They can provide valuable insights into the company culture and the specific expectations for the Operations Assistant role, which can give you an edge in your application process.
✨Tip Number 4
Prepare to discuss your organisational skills and experience in event planning. Think of specific examples where you've successfully managed logistics or coordinated events, as this will be crucial in demonstrating your fit for the role.
We think you need these skills to ace Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations, administration, and event planning. Use specific examples that demonstrate your skills in managing logistics and supporting teams.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention how your background aligns with the responsibilities outlined in the job description, particularly in areas like HR management and IT support.
Highlight Relevant Skills: Emphasise your proficiency in tools like PowerPoint and Salesforce, as well as any experience you have in managing documentation and supporting operational processes. This will show that you are well-prepared for the tasks involved.
Proofread Your Application: Before submitting, carefully proofread your application to eliminate any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Operations Assistant role.
How to prepare for a job interview at TalentYard Ltd
✨Research the Company
Before your interview, take some time to learn about the executive mentoring group. Understand their mission, values, and recent achievements. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Prepare for Operational Scenarios
Given the varied nature of the Operations Assistant role, be ready to discuss specific scenarios related to operations and administration. Think of examples from your past experiences where you successfully managed logistics or supported a team, as this will demonstrate your capability.
✨Showcase Your Communication Skills
As the role involves event planning and coordination, highlight your communication skills during the interview. Be prepared to discuss how you have effectively communicated with different stakeholders in previous roles, especially in preparing documents and managing meetings.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that reflect your interest in the role and the company. Inquire about the team dynamics, opportunities for progression, or how they measure success in the Operations team. This shows that you are thinking long-term and are genuinely interested in contributing to their success.
