Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support event planning and administration for HSBC Innovation Banking.
- Company: Join HSBC Innovation Bank, a leader in financial services and innovation.
- Benefits: Enjoy a competitive pay rate and hybrid working options.
- Why this job: Be part of a dynamic team and enhance your organisational skills while making an impact.
- Qualifications: Strong communication, organisation, and MS Office skills required.
- Other info: Contract role until the end of 2025 with opportunities for growth.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Events Coordinator (Administrator)
London / Hybrid
Contract until the end of 2025
Competitive rate of pay
HSBC Innovation Bank are looking for an Events Coordinator (Administrator) to join their team in London. The Events Coordinator (Administrator) will provide critical and wide-ranging support to the events function without HSBC Innovation Banking.
Principal Responsibilities:
Event Coordinators have a wide range of duties to complete, and they may be required to take on extra administrative tasks as and when required. Primary duties and responsibilities include:
• Contract management with key suppliers
• Invoice management – uploading invoices to our in-house portal, raising the necessary accompanying PO’s, tracking the status of invoices, working with internal procurement teams where necessary
• Venue sourcing alongside our third-party agency
• Venue booking confirmations both internally and externally
• Speaker and attendee changes
• Name badge creation and distribution
• Management of in-house events cupboard
• Coordination of Monday.com events board
Requirements:
• An ability to work independently in completing assigned duties
• Excellent verbal, written and interpersonal skills
• Strong organization and time management skills
• An ability to quickly gain a thorough knowledge of HINV bank operations and products
• Proficient in MS Office, Excel and Powerpoint
Events Coordinator (Administrator) - Talent Solutions TAPFIN employer: Talent Solutions TAPFIN
Contact Detail:
Talent Solutions TAPFIN Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Coordinator (Administrator) - Talent Solutions TAPFIN
✨Tip Number 1
Familiarise yourself with HSBC Innovation Banking's events and initiatives. Understanding their past events and current projects will help you demonstrate your knowledge during interviews and show that you're genuinely interested in the role.
✨Tip Number 2
Network with professionals in the events management field, especially those who have experience working with financial institutions. This can provide you with valuable insights and potentially lead to referrals or recommendations.
✨Tip Number 3
Brush up on your organisational skills by managing a small event or project. This hands-on experience will not only enhance your resume but also give you practical examples to discuss during interviews.
✨Tip Number 4
Showcase your proficiency in tools like Monday.com and MS Office by creating a mock event plan or budget. Presenting this during your interview can highlight your skills and readiness for the role.
We think you need these skills to ace Events Coordinator (Administrator) - Talent Solutions TAPFIN
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to event coordination and administration. Emphasise skills like contract management, invoice handling, and proficiency in MS Office, as these are key for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event coordination and your understanding of HSBC Innovation Banking's operations. Mention specific examples of past experiences that align with the responsibilities listed in the job description.
Highlight Key Skills: In your application, clearly outline your organisational and time management skills. Provide examples of how you've successfully managed multiple tasks or events simultaneously, as this is crucial for the Events Coordinator role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the administrative aspects of the job.
How to prepare for a job interview at Talent Solutions TAPFIN
✨Showcase Your Organisational Skills
As an Events Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or events simultaneously in the past.
✨Demonstrate Your Communication Abilities
Since the role requires excellent verbal and written communication skills, think of instances where you effectively communicated with suppliers, team members, or clients. Highlight your ability to convey information clearly and professionally.
✨Familiarise Yourself with Venue Sourcing
Research common practices in venue sourcing and booking. Being able to discuss your understanding of this process will show that you're proactive and knowledgeable about the responsibilities of the role.
✨Prepare for Questions on Invoice Management
Since invoice management is a key responsibility, be ready to explain your experience with financial processes. Discuss any relevant tools or software you've used, and how you ensure accuracy and efficiency in managing invoices.
