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For Companies At a Glance
- Tasks: Join our team to organise and execute exciting gallery events in London.
- Company: A prestigious international gallery known for its vibrant art scene and innovative events.
- Benefits: Enjoy flexible working hours, opportunities for networking, and a creative work environment.
- Why this job: Be part of a dynamic team, engage with artists, and make impactful connections in the art world.
- Qualifications: Passion for contemporary art; no prior events experience required, just enthusiasm and creativity.
- Other info: Work Monday to Friday with opportunities to attend exclusive events.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
International and well respected Gallery in London are looking for an Events Specialist to help within the Events department
Gallery Events Programme:
• Organising, curating and executing the gallery events programme which focuses on drinks receptions, post opening dinners, parties, young collector programme
Candidates must be able to hit the ground running as the majority of the Events (dinners with artists, exhibitions, shows) are between June and October and the person in this role would need to automatically know the artist's background and their work to be able to generate the list of invites for the event taking place.
• Overseeing the list management, invitation mailings, RSVPs, and follow ups.
• Own the guest list creation in Google Docs.
• Maintain event files with past dinner lists, seating charts, menus, and invoices.
• Keep detailed records of all costs and data related to events
• Liaising with external vendors for coordination and the smooth running of events – will be undertaking tastings, venue shopping, building relationships with the restaurants and the venues so that the gallery would get good deals or be a priority in case of last minute request.
Relationship handling:
• Cultivate relationships with clubs, restaurants, venues and external organisations and
represent the Gallery in meetings with organisations across art, luxury and fashion to benefit our gallery events programme and drive revenue-making events
• Support strategic goals for client activations across Europe and new global initiatives
• Able to put together an itinerary for 1 week long if an artist came to town with family and wanted to visit the new, hot and exciting restaurants or gallery/museums spaces (ideally concierge knowledge)
• Collaborate with the sales and artist liaison teams to ensure the smooth running of all
gallery and museum events
A bit about you
• Exercise sound, independent judgment to regularly handle new and complex situations
• Proven ability to successfully handle multiple, high urgency, requests in a reliable manner
• Ability to professionally communicate, including across competing priorities
• High level of flexibility and a strong team worker
• Excellent interpersonal and communication skills, able to quickly build effective and
trusting relationships at all levels
The role will be Monday – Friday and the successful candidate will be expected to attend some Events (time off can be taken in lieu). Previous Events experience isn't necessary but must have a passion / knowledge of contemporary Art / Artists
Event Management Specialist employer: Legacy London Recruitment
Contact Detail:
Legacy London Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Management Specialist
✨Tip Number 1
Familiarise yourself with contemporary art and the artists featured in the gallery. This knowledge will not only help you in conversations but also demonstrate your genuine interest in the role during interviews.
✨Tip Number 2
Network with professionals in the events and art sectors. Attend gallery openings, art fairs, and industry events to build relationships that could benefit your application and future role.
✨Tip Number 3
Showcase your organisational skills by volunteering to help with local events or exhibitions. This hands-on experience can provide you with valuable insights and examples to discuss during your interview.
✨Tip Number 4
Research the gallery's past events and their impact on the community. Being able to discuss specific events and suggest ideas for future ones can set you apart from other candidates.
We think you need these skills to ace Event Management Specialist
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and skills required for the Event Management Specialist position. Tailor your application to highlight how your experiences align with these requirements.
Showcase Relevant Experience: Even if you don't have direct event management experience, emphasise any related skills or experiences that demonstrate your ability to handle multiple tasks, manage relationships, and communicate effectively. Use specific examples to illustrate your points.
Express Your Passion: Since a passion for contemporary art is important for this role, make sure to convey your enthusiasm for the art world in your cover letter. Mention any relevant knowledge or experiences that showcase your interest in contemporary artists and events.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial in event management.
How to prepare for a job interview at Legacy London Recruitment
✨Know Your Artists
Before the interview, research the artists that the gallery represents. Familiarise yourself with their backgrounds and works, as this knowledge will be crucial for generating guest lists and engaging in meaningful conversations during the interview.
✨Demonstrate Your Organisational Skills
Be prepared to discuss your organisational strategies. Share examples of how you've managed multiple tasks or events simultaneously, as this role requires juggling various responsibilities, especially during peak event seasons.
✨Showcase Your Relationship-Building Abilities
Highlight any experience you have in cultivating relationships with vendors or clients. Discuss how you would approach building partnerships with restaurants and venues to ensure successful events, as this is a key aspect of the role.
✨Exhibit Flexibility and Team Spirit
Emphasise your ability to adapt to changing situations and work collaboratively with others. Provide examples of how you've successfully worked in teams and handled unexpected challenges, as flexibility is essential in the fast-paced events environment.
