Office and Marketing Administrator

We are looking for a part-time Office Support Executive to help with the smooth running of a fast paced 12 person recruitment agency.

Job Title: Office and Marketing Administrator

Location: Camberley (GU15 3YL) / office based

Reporting to: Managing Director

Salary: £25,000 – £35,000 (pro-rata to hours)

Contract Type: Part-Time / Permanent (ideally around 15 hours per week, flexible hours)

About Us

CT19 is a dynamic and growing recruitment business specialising in Life Sciences, Technology, & Nuclear Energy. We are a global business, having placed highly skilled candidates in over 10 countries. We pride ourselves on delivering exceptional service to both clients and candidates, driven by a collaborative, high-performance team culture.

As we continue to grow, we are looking for a proactive and highly organised Operations & Business Support Executive to join our team. This is a varied, hands-on role at the heart of our operations—ideal for someone who enjoys wearing many hats and playing a key part in a fast-paced recruitment environment.

Key Responsibilities

Operations & Business Support

• Provide day-to-day operational support to the leadership and wider recruitment team.
• Manage office supplies, IT support coordination, and general administrative tasks.
• Support internal reporting, KPI tracking, and process improvement initiatives.
• Coordinate team holiday calendars, staff onboarding, and internal training schedules.

Finance Support

• Raise client invoices and ensure timely follow-up for payments.
• Monitor aged debtors and carry out light credit control duties.
• Liaise with finance partners or accountants to keep financial records accurate and up to date.
• Provide regular finance status updates to the Managing Director.

Marketing & Social Media

• Support marketing activity across LinkedIn and other relevant platforms.
• Post company updates, job adverts, and team news in line with brand tone and guidelines.
• Assist in developing basic visual content using templates (e.g., Canva).
• Track engagement and contribute ideas to improve our digital presence and employer brand.

Events & Travel

• Organise internal and external company events, including socials, offsites, and client hospitality.
• Book travel, accommodation, and logistics for conferences, meetings, and training sessions.
• Manage diaries and calendars for key stakeholders when required.

Internal Recruitment

• Help coordinate internal hiring needs by posting job adverts and screening initial applications.
• Schedule interviews and liaise with candidates for internal roles.
• Maintain talent tracking spreadsheets and support onboarding processes for new hires.

Database & Systems Administration

• Ensure CRM and recruitment databases are accurate and up to date.
• Support consultants with system usage and troubleshooting.
• Help manage tech rollouts or upgrades in collaboration with external providers.

Key Skills & Experience

• Experience in an operations, business support, or finance admin role—recruitment or professional services experience preferred.
• Strong organisation skills and a proactive mindset.
• Comfortable using CRM systems, Microsoft Office, and basic design/marketing tools (e.g., Canva, LinkedIn Campaign Manager).
• Basic understanding of invoicing and credit control processes (this can be taught)
• Familiarity with social media platforms, especially LinkedIn, for business use.
• Strong communication skills, both written and verbal.
• Ability to multitask, prioritise, and stay calm under pressure.

What We Offer

• A collaborative, high-performing and supportive team environment.
• Scope for career growth as the business scales, this role can be moulded around you/your strengths and interests.
• Financial wellbeing benefits. Salary sacrifice childcare/electric vehicles + much more
• Regular team socials and annual company events.