Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate planned and reactive works at RAF Halton, ensuring service excellence.
- Company: Join a leading Defence Division committed to operational improvements and client satisfaction.
- Benefits: Enjoy a full-time role with potential for growth and development in a dynamic environment.
- Why this job: Be part of a team that values communication and collaboration while making a real impact.
- Qualifications: Strong communication skills and familiarity with CAFM systems are essential; technical background is a plus.
- Other info: This is a permanent position with a Monday to Friday schedule.
The predicted salary is between 36000 - 60000 £ per year.
Facilities Coordinator
Location: Aylesbury
Contract Type: Permanent
Hours: Full Time – 40 hours – Monday to Friday
We are currently seeking to recruit a Facilities Coordinator to join our Defence Division, working on-site at RAF Halton in Aylesbury.
The role will be responsible for assisting with the coordination of all of the planned and reactive works for the site.
Responsibilities
- Manage the CAFM system (Maximo), ensuring all planned/reactive works meet contractual SLAs
- Coordinate subcontractor activities, including scheduling, inductions, and monitoring
- Advise on and arrange remedial works, obtaining client quotes for approval
- Assist in monthly client performance reporting and document compliance
- Upload and manage compliance documentation on Maximo and SharePoint
- Collaborate with Facilities Managers to develop resource plans and drive operational improvements
- Actively manage suppliers to deliver the best value and ensure service excellence
- Support the Account Manager and Commercial team with financial oversight
Essential Qualifications/Skills
- An understanding of facilities management and service delivery
- Strong communication and client-facing skills
- Familiarity with CAFM systems would be beneficial (Maximo preferred)
- Excellent IT skills (Outlook, MS Office, data management)
- A Technical / Trades background would be advantageous
Facilities Coordinator employer: VINCI Facilities
Contact Detail:
VINCI Facilities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator
✨Tip Number 1
Familiarise yourself with CAFM systems, especially Maximo, as this is a key part of the role. Consider taking an online course or tutorial to boost your confidence and understanding of how these systems work.
✨Tip Number 2
Brush up on your communication skills, as you'll be interacting with various stakeholders. Practising clear and concise communication can help you stand out during interviews and demonstrate your client-facing abilities.
✨Tip Number 3
Research the Defence Division and RAF Halton specifically. Understanding their operations and challenges will allow you to tailor your discussions and show that you're genuinely interested in the role and the organisation.
✨Tip Number 4
Network with professionals in facilities management, particularly those who have experience in defence or similar sectors. Engaging with them on platforms like LinkedIn can provide valuable insights and potentially lead to referrals.
We think you need these skills to ace Facilities Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management and service delivery. Emphasise any familiarity with CAFM systems, particularly Maximo, and showcase your strong communication skills.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities listed in the job description. Mention your experience with coordinating subcontractor activities and managing compliance documentation, as well as your ability to drive operational improvements.
Highlight Relevant Qualifications: In your application, clearly outline any qualifications or skills that align with the essential requirements, such as IT proficiency and any technical or trades background you may have. This will help demonstrate your suitability for the role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for a Facilities Coordinator role.
How to prepare for a job interview at VINCI Facilities
✨Know Your CAFM Systems
Familiarise yourself with CAFM systems, especially Maximo, as this is a key part of the role. Be prepared to discuss your experience with similar systems and how you can leverage them to improve efficiency.
✨Demonstrate Strong Communication Skills
Since the role involves client-facing responsibilities, practice articulating your thoughts clearly. Prepare examples of how you've successfully communicated with clients or managed subcontractor activities in the past.
✨Showcase Your Technical Background
If you have a technical or trades background, highlight it during the interview. Discuss how your skills can contribute to the operational improvements and service excellence expected in the role.
✨Prepare for Compliance Discussions
Understand the importance of compliance documentation and reporting. Be ready to explain how you would manage compliance on platforms like Maximo and SharePoint, and provide examples of your experience in this area.
