At a Glance
- Tasks: Manage invoices, process payments, and resolve discrepancies in a dynamic finance role.
- Company: Join Watson-Marlow, a global leader in fluid technology, part of the innovative Spirax Group.
- Benefits: Enjoy flexible working, generous holidays, paid volunteering leave, and life assurance.
- Why this job: Be part of a collaborative team that values inclusion and offers growth opportunities.
- Qualifications: Experience in Accounts Payable, strong attention to detail, and proficiency in Excel required.
- Other info: We support diverse needs with inclusive policies and are committed to equal opportunities.
The predicted salary is between 30000 - 42000 £ per year.
Recruiter Watson-Marlow Fluid Technology Solutions
Job Title: Accounts Payable Assistant
Location: Biopure – Havant
Location Type: On-Site
Website: https://www.wmfts.com/en/
Group: https://www.spiraxgroup.com/
Watson-Marlow Fluid Technology Solutions is part of Spirax Group, a FTSE100 and FTSE4Good multinational industrial engineering group specializing in steam control, electric thermal solutions, peristaltic pumping, and related fluid technologies.
Joining us means becoming part of a collaborative team, engaging in challenging yet vital work, and enjoying ongoing growth opportunities. Visit our website to learn more.
Key Responsibilities:
- Maintain accurate invoice records and ensure timely processing and payment.
- Process stock and non-stock purchase invoices with three-way matching and approvals.
- Reconcile supplier statements and resolve discrepancies.
- Monitor and liaise on Open QC items and GRNI with Logistics.
- Coordinate with departments for PO creation and invoice approvals.
- Investigate and resolve supplier invoice queries, escalating when necessary.
- Prepare and execute supplier payment runs, ensuring authorization and bank detail verification.
- Process employee expenses in line with policy.
- Support monthly GRNI reconciliation and prepare supplier aging reports.
- Ensure accurate posting of Direct Debit invoices and maintain records.
- Prepare and post end-of-month PL accruals.
- Process credit notes in coordination with Purchasing.
- Review and update SOPs and SLAs related to PL activities.
- Ensure compliance with G3 controls and support internal audits.
Skills/Experience:
- Proven experience in Accounts Payable or similar finance roles.
- Strong understanding of invoice processing, reconciliations, and payment procedures.
- Familiarity with GRNI, QC processes, and supplier statement reconciliations.
- Excellent attention to detail and organizational skills.
- Proficient in Microsoft Teams and Excel; experience with AX Dynamics is a plus.
- Ability to work collaboratively across departments.
- Strong communication skills for supplier and internal liaison.
- Knowledge of internal controls and audit requirements.
We offer a comprehensive benefits package, including a competitive salary, flexible working arrangements, generous holiday allowance, paid volunteering leave, life assurance, and additional support through our Group Inclusion Plan.
Our Commitment to Inclusion:
We foster an inclusive culture where everyone can be themselves and reach their potential. We consider flexible working requests and provide additional benefits such as gender-neutral parental leave, paid caregiver leave, support for pregnancy loss or domestic abuse, menopause-friendly workplace policies, and more. Learn more at spiraxgroup.com/inclusion.
We are a Disability Confident Committed Employer and an equal opportunity employer committed to diversity and inclusion. Please inform us if you require accommodations during the application process.
Company Overview:
At Watson-Marlow Fluid Technology Solutions, part of Spirax Group, we are driven by innovation and dedicated to creating an inclusive workplace. As a global leader in manufacturing peristaltic pumps and fluid path technologies for the life sciences and process industries, we serve diverse sectors including Food & Beverage, Pharmaceutical & Biotechnology, Power Generation, Semiconductors, and Healthcare. Our solutions are integral to everyday products, from baked beans to smartphones.
Our values and culture unite us, guiding our decisions and inspiring us to create a truly equitable environment where everyone feels included.
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Accounts Payable Assistant employer: Watson-Marlow Fluid Technology Solutions
Contact Detail:
Watson-Marlow Fluid Technology Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Microsoft Excel and AX Dynamics. Having a solid understanding of these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Research Watson-Marlow Fluid Technology Solutions and the Spirax Group to understand their values and culture. Tailoring your approach to align with their commitment to inclusion and innovation can set you apart during the interview process.
✨Tip Number 3
Prepare to discuss your previous experience in accounts payable or similar roles, focusing on specific examples of how you've handled invoice processing, reconciliations, and supplier queries. This will showcase your relevant skills and problem-solving abilities.
✨Tip Number 4
Network with current or former employees of Watson-Marlow Fluid Technology Solutions on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and potentially give you a referral, which can significantly enhance your chances of landing the job.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Accounts Payable Assistant position. Tailor your application to highlight relevant experience and skills that match these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your experience in accounts payable or similar finance roles. Use bullet points to detail your achievements and responsibilities, focusing on invoice processing, reconciliations, and any relevant software experience.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your attention to detail, organizational skills, and ability to work collaboratively across departments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Accounts Payable Assistant role.
How to prepare for a job interview at Watson-Marlow Fluid Technology Solutions
✨Know Your Numbers
As an Accounts Payable Assistant, you'll be dealing with invoices and reconciliations. Brush up on your understanding of financial terms and processes, especially those mentioned in the job description like GRNI and three-way matching. Being able to discuss these confidently will show your expertise.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail. Prepare examples from your past experience where your attention to detail made a difference, such as catching discrepancies in invoices or improving processes. This will highlight your suitability for the position.
✨Familiarise Yourself with Their Tools
The job mentions proficiency in Microsoft Teams and Excel, and experience with AX Dynamics is a plus. If you have experience with these tools, be ready to discuss it. If not, consider doing a quick online tutorial to familiarise yourself with their functionalities.
✨Show Your Collaborative Spirit
Since the role involves liaising with various departments, be prepared to talk about your teamwork experiences. Share specific instances where you successfully collaborated with others to resolve issues or improve processes, demonstrating that you can work well in a team environment.